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Quantum Management Services Ltd.

Payroll Clerk (Non-Profit)

Toronto, ON, Canada

Pay: $55,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Oct 25, 2026
Experience: Minimum 1-2 years' experience in payroll within a non-profit or health care environment
Posting language: English
Posted: Sep 25, 2026

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Original job description

Position: Payroll Clerk (Non-Profit)
Location: Toronto (Hybrid 3 days onsite)
Salary: $55,000 - $60,000
Perks: 3 weeks of vacation + 15 PTO days + benefits & pension
Job Posting Type: Permanent / Open Vacancy

Our client, a non-profit located in the downtown core, is seeking a Payroll Clerk to join their team! Reporting to the Manager, Finance, the Payroll Clerk is responsible for the integrity, accuracy, and timely processing of a semi-monthly payroll for 200+ employees. This role works closely with Finance and Human Resources to ensure compliance with legislation and internal policies while resolving payroll-related inquiries.

Key Responsibilities:

- Process full-cycle semi-monthly payroll for salaried, contract, and hourly employees
- Maintain payroll records and employee changes (promotions, terminations, salary adjustments, etc.)
- Reconcile and remit statutory deductions in accordance with regulatory requirements
- Issue Records of Employment (ROEs) and respond to payroll inquiries
- Assist in completing year-end payroll procedures and reporting
- Maintain accurate payroll data within the HRIS
- Assist in the preparation of payroll reports, analyses, and variance reports
- Assist in ensuring accurate labour costing and allocation across cost centres
- Maintain payroll systems and support system upgrades as required

Qualifications:

- Post-secondary diploma or degree; PCP certification preferred or equivalent experience
- Minimum 1-2 years' experience in payroll within a non-profit or health care environment
- Strong knowledge of payroll legislation, employment standards, and CRA regulations
- Experience with HRIS/payroll systems (UltiPro considered an asset)
- Proficiency in MS Office, particularly Excel
- Strong analytical skills and attention to detail
- Ability to manage confidential information with discretion
- Excellent communication skills and ability to meet tight deadlines

To apply, please send your resume to Christina Cerra at christina.cerra@quantum.ca.

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More about this job

Responsibilities

Process accurate, timely semi-monthly payroll for more than 200 employees, maintain payroll records and HRIS data, and handle statutory remittances, Records of Employment, and payroll inquiries. Support year-end procedures, payroll reporting, labour costing, and payroll system maintenance in collaboration with Finance and Human Resources.

Requirements

A post-secondary diploma or degree is required, with PCP certification preferred or equivalent experience, and 1–2 years of payroll experience in a non-profit or healthcare environment. Candidates should know payroll legislation, employment standards, and CRA regulations; have HRIS/payroll system and Excel experience; and demonstrate analytical ability, discretion, strong communication, and deadline management.

Skills

Full-Cycle Payroll Processing
Payroll Reconciliation
Statutory Deductions
Payroll Legislation
Employment Standards
CRA Regulations
HRIS
UltiPro
Microsoft Excel
Payroll Reporting
Labour Costing
Attention To Detail
Analytical Skills
Confidentiality
Communication
Deadline Management

Benefits

Three Weeks Of Vacation
15 PTO Days
Benefits
Pension

Visa sponsorship

Not detected in the job text

Hiring contact

Christina Cerra

Hiring contact email

christina.cerra@quantum.ca

Keywords

Semi-Monthly Payroll
Full-Cycle Payroll
Payroll Records
Employee Changes
Statutory Deductions
Payroll Remittances
Records Of Employment
Year-End Payroll
Payroll Reporting
Variance Reports
Labour Costing
Cost Centre Allocation
HRIS
UltiPro
Microsoft Office
Microsoft Excel
Payroll Legislation
Employment Standards
CRA Regulations
Non-Profit
Healthcare
PCP Certification
Confidential Information
Payroll System Upgrades

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