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Added 1 hour ago
DQ
restaurant assistant manager
Dairy Queen
Summerside, PE
- Full-time
Added 2 hours ago
P
restaurant assistant manager
Petro-Canada
Miramichi, NB
- Full-time
Determine type of services to be offered and implement operational procedures
Added 2 hours ago
HH
assistant manager, restaurant
Halibut House Fish and Chips Inc.
Welland, ON
- Full-time
Determine type of services to be offered and implement operational procedures
Added 3 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…workflow automation, secure APIs, modern web technologies, Azure services, and human-in-the-loop workflows. The role will support the development of the Curriculum AI Assistant Platform,…
Added 3 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…workflow automation, secure APIs, modern web technologies, Azure services, and human-in-the-loop workflows. The role will support the development of the Curriculum AI Assistant Platform,…
Added 3 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…workflow automation, secure APIs, modern web technologies, Azure services, and human-in-the-loop workflows. The role will support the development of the Curriculum AI Assistant Platform,…
Added 4 hours ago
KT
assistant manager - food services
King Tandoori Vaughan
Georgetown, ON
- Full-time
Determine type of services to be offered and implement operational procedures
Added 4 hours ago
M
Manrke Job Board
Manrkē
Markham, ON
- Full-time
Proven experience as a client administrator, administrative assistant, or similar role.
Added 6 hours ago
ST
Executive Assistant
Strides Toronto
Scarborough Bluffs Park, ON
- $51,699 to $60,202 CAD / year
- Full-time
Strides Toronto Support Services (“Strides Toronto”) Strides Toronto is a multi-service agency supporting infants, children, youth and young adults from birth to age 29, and their families,…
Added 6 hours ago
FM
Controller
Forvis Mazars US Executive Search Practice
Ottawa, ON
- Full-time
We’ve partnered with a well-respected international construction and industrial services company to identify a Canadian Controller who is ready to make a significant impact.
Added 6 hours ago
FM
Controller - Canadian Division
Forvis Mazars US Executive Search Practice
Ottawa, ON
- Full-time
Please Note: This opportunity is with a client of Forvis Mazars and is not a position with Forvis Mazars directly. Our Executive Search team is assisting a dynamic construction company in…
Added 8 hours ago
GD
Administrative Assistant IV - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of…
Added 8 hours ago
MB
restaurant assistant manager
Mary Brown's Chicken
Pasadena, NL
- Full-time
Added 10 hours ago
AH
Health Care Aide
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…while they are guests of the House. The HCA provides indirect services to support the overall provision of care within Rotary Flames House. The type of supervision (direct or indirect) will…
Added 14 hours ago
VG
Executive Assistant / Office Coordinator
VS Group
North Bay, ON
- Full-time
VS Group is a well-established Northern Ontario professional services organization providing accounting, bookkeeping, tax, consulting, technology, marketing, and business advisory services…
Added 15 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…workflow automation, secure APIs, modern web technologies, Azure services, and human-in-the-loop workflows. The role will support the development of the Curriculum AI Assistant Platform,…
Added 15 hours ago
SM
RQ11645 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…workflow automation, secure APIs, modern web technologies, Azure services, and human-in-the-loop workflows. The role will support the development of the Curriculum AI Assistant Platform,…
Added 15 hours ago
R
Senior Transition Assistant, Competitive Recruitment
RBC
Montreal, QC
- Full-time
RBC Dominion Securities is seeking a dynamic Senior Transition Assistant to champion the onboarding of top-tier advisory talent in Quebec. As a pivotal member of our team, you will…
Added 15 hours ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
…join our leading wealth management firm as an Administrative…
Added 18 hours ago
PR
primary school teacher
Peace River School Division
Berwyn, AB
- Full-time
Added 18 hours ago
VA
Veterinary Assistant, Western Veterinary Specialist & Emergency Centre
VCA Animal Hospitals
Calgary, AB
- Full-time
…where the primary goal is to provide world-class veterinary services and patient care. We offer a dynamic team environment, encompassing specialty and emergency services, in a state of the…
Added 19 hours ago
CH
Occupational Therapist I
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Description: The Occupational Therapist I (OT) services are primarily clinical in nature and require expertise in the functional assessment and treatment, client centred case management and…
Added 20 hours ago
P
restaurant assistant manager
Petro-Canada
Moncton, NB
- Full-time
Determine type of services to be offered and implement operational procedures
Added 20 hours ago
JC
pharmacy technical assistant
Jean Coutu
Cap-aux-Meules, QC
- Full-time
Added 20 hours ago
M
Senior Consultant, Launch and Commercialization
McKesson
Mississauga, ON · Montreal, QC
- Full-time
…healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of…

Quantum Management Services Ltd.

Senior Administrative Assistant

Toronto, ON, Canada

Hybrid

$70,000 to $75,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $70,000 to $75,000 CAD / year
Job type: Full-time
Workplace: Hybrid
Apply by: Nov 1, 2026
Experience: 5+ years of administrative, team support or coordination experience
Posting language: English
Posted: Oct 2, 2026

Original job description

Position: Senior Administrative Assistant
Location: Downtown Toronto
Job Type: Permanent
Work Arrangement: Hybrid
Posting Type: Open vacancy
Compensation: $70,000 - $75,000 + bonus, RRSP, vacation, benefits and additional perks

About the Opportunity

Our client, an established Canadian organization located in downtown Toronto, is seeking a highly organized and proactive Senior Administrative Assistant to support a busy and collaborative team.

This is a varied role for someone who enjoys being at the centre of a fast-moving group and taking ownership of the details that keep things running smoothly. You will work closely with senior team members and provide support across scheduling, financial administration, documentation, travel, meeting coordination and other day-to-day priorities.

The ideal candidate naturally stays one step ahead. You are organized, detail-oriented and comfortable following up with others, tracking outstanding items and ensuring deadlines and commitments don't fall through the cracks. You are equally comfortable handling routine administrative tasks and taking ownership of more detailed coordination and follow-up.

Responsibilities:

- Provide day-to-day administrative support to a busy team and senior professionals
- Coordinate calendars, meetings, appointments and other scheduling requirements
- Arrange travel and assist with related itineraries and logistics
- Prepare and process expense reports, invoices and other accounts payable documentation
- Liaise with internal departments, external vendors and other third-party contacts
- Track documentation, approvals, deadlines and outstanding action items
- Prepare, organize and maintain contracts, reports, correspondence and other documentation
- Assist with additional administrative and operational priorities as required

What We're Looking For:

- 5+ years of administrative, team support or coordination experience
- Excellent organizational and time-management skills with strong attention to detail
- Demonstrated ability to manage multiple priorities and deadlines in a busy environment
- A proactive approach with the confidence to follow up, ask questions and keep priorities moving forward
- Professional and comfortable interacting with individuals at all levels
- Experience processing invoices, expenses or accounts payable is an asset
- Experience working with an ERP, financial or similar business system is an asset
- A collaborative, hands-on approach with a willingness to assist wherever needed

To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

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More about this job

Responsibilities

Provide day-to-day administrative support to senior professionals, coordinating calendars, meetings, appointments, travel, and related logistics. Process expenses and invoices, liaise with internal and external contacts, and maintain documentation while tracking approvals, deadlines, and outstanding actions.

Requirements

Requires at least five years of administrative, team support, or coordination experience, along with strong organizational and time-management skills and attention to detail. Candidates should be proactive, able to manage competing priorities and deadlines, and comfortable interacting with people at all levels; invoice, expense, accounts payable, or ERP experience is an asset.

Skills

Administrative Support
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Invoice Processing
Accounts Payable
Vendor Relations
Documentation Management
Deadline Tracking
Organization
Time Management
Attention to Detail
Multitasking
Proactive Follow-Up
ERP Systems

Benefits

Bonus
RRSP
Vacation
Benefits
Additional Perks

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Support
Team Support
Coordination
Calendar Management
Scheduling
Meeting Coordination
Travel Logistics
Expense Reports
Invoice Processing
Accounts Payable
ERP Systems
Financial Administration
Vendor Relations
Documentation
Contracts
Reports
Correspondence
Approvals
Deadline Tracking
Action Items

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