Administrative assistant jobs in Canada

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Added 20 days ago
UO
Student Support Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | Mathematics Building (MATH)
- $4,719 to $4,960 CAD / month
- Full-time
Administrative Leadership | Department of Mathematics | Faculty of Science
Added 20 days ago
M
Administrative Assistant
MNP
Virden, MB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 20 days ago
H
Admin Assistant, ED Better Insights and Health
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Administrative Assistant is directly accountable to the Executive Director, Insights for Better Health of Saskatchewan Health Authority and provides administrative…
Added 20 days ago
OG
Administrative Assistant
OnTrack Greenville
High Level, AB
- Full-time
Added 20 days ago
RD
Administrative Assistant
RBC Dominion Securities
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 20 days ago
QM
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Assistant, HR & Office Support
Added 20 days ago
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Adjointe administrative (temporaire)
CGI
Saguenay, QC
- Full-time
CGI Saguenay’s Center of Excellence is seeking an Administrative Assistant who will work with a dynamic team of nearly 250 professionals. In this role, you will work closely with the Vice…
Added 20 days ago
HS
Payroll – Relief Administrative Assistant
Hull Services
Calgary, AB
- Full-time
The Payroll Department is looking for a temporary Relief Administrative Assistant to work 2 days a week to support with data entry, filing and other projects related to payroll processes.…
Added 20 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Our client is seeking an Administrative Assistant to join its Construction and Development team in downtown Toronto. Combining financial administration with senior-level team support, this…
Added 20 days ago
Administrative Assistant (Program Clerk - General)
Canadian Blood Services
Edmonton, AB
The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Collections and Supply…
Added 20 days ago
RB
Administrative Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 20 days ago
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Human Resources Administrator
Multimatic
Markham, ON · Multimatic Technical Centre - South
- Full-time
Provide administrative support across a broad range of Human Resources activities and initiatives.
Added 20 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 20 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 20 days ago
M
Administrative Assistant, Taxation Services
MNP
AB · Calgary, AB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 20 days ago
R
Administrative Assistant
RBC
Toronto, ON
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 20 days ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB.
Added 20 days ago
TI
Administrative Assistant
Trailtech Inc.
Swift Current, SK
- Full-time
· Keep procedures current and support training and cross-coverage of key administrative processes.
Added 20 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 20 days ago
IS
Human Resources Administrator
InVision Staffing Services Inc.
Vaughan, ON
- Full-time
The HR Administrator provides day-to-day human resources and administrative support, with a focus on staffing coordination, recruitment, payroll, employee records, benefits administration,…
Added 20 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
Our Development Services Department is looking for a dedicated Administrative Assistant III to join the team.
Added 20 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week) · Ability to work in the Dartmouth office 3 to 4 days per week
Added 20 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 20 days ago
CO
ADMINISTRATIVE ASSISTANT 2 #61509
City of Toronto
Toronto, ON
- Full-time
In the role of Administrative Assistant 2, you will perform a variety of administrative and program support functions for one of four sections within the Toronto Building Division. Your…
Added 20 days ago
VI
Adjointe administrative aux ventes
VibroSystM Inc.
Longueuil, QC
- Full-time
The Sales Administrative Assistant provides administrative support to the team. He collaborates in managing customer requests, preparing commercial proposals, and issuing shipping and…

Quantum Management Services Ltd.

Senior Administrative Assistant

Toronto, ON, Canada

Hybrid

$65,000 to $70,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Workplace: Hybrid
Apply by: Nov 22, 2026
Experience: 3 to 5 years of administrative, team support or coordination experience, including hands-on financial administration
Posting language: English
Posted: Oct 23, 2026

Original job description

Position: Administrative Assistant
Location: Downtown Toronto
Job Type: Permanent
Work Arrangement: Hybrid
Posting Type: Open vacancy
Compensation: $65,000 - $70,000 + bonus, RRSP, 3 weeks vacation, benefits and additional perks

About the Opportunity

Build your career with a highly established Canadian organization in the real estate investment space.

Our client is seeking an Administrative Assistant to join its Construction and Development team in downtown Toronto. Combining financial administration with senior-level team support, this role offers the opportunity to become a trusted resource for a busy, collaborative group.

You'll take an active role in coordinating invoices, expense reports, accounts payable documentation and approvals, helping ensure financial records are accurate, organized and processed on time. Alongside these responsibilities, you'll support scheduling, travel, documentation and day-to-day team priorities.

This opportunity will appeal to an experienced administrative professional who enjoys working with numbers, following details through to completion and building strong relationships across teams.

What You'll Do

Coordinate the preparation, review and processing of invoices, expense reports and accounts payable documentation
Review financial submissions for completeness and accuracy, ensuring supporting documentation and required approvals are in place
Track outstanding invoices, approvals and payment inquiries, following up with internal teams and external vendors
Liaise with Finance and Accounting to support timely processing and help resolve documentation discrepancies
Maintain organized financial records, invoice trackers and supporting files to provide visibility into outstanding items
Prepare, organize and maintain contracts, reports, correspondence and other team documentation
Provide day-to-day administrative support to senior professionals and the Construction and Development team
Coordinate calendars, meetings and appointments, balancing competing schedules and priorities
Arrange travel and prepare related itineraries, logistics and expense documentation
Track deadlines and action items, following up to keep team priorities moving
Assist with additional administrative and operational responsibilities as needed

What You Bring

3 to 5 years of administrative, team support or coordination experience, including hands-on financial administration
Experience preparing and processing invoices, expense reports and accounts payable documentation
Strong attention to detail and confidence working with numbers, financial records and supporting documentation
Excellent organizational and time-management skills, with the ability to manage multiple deadlines while maintaining accuracy
A proactive approach to identifying missing information, resolving discrepancies and following up on outstanding approvals
Professional communication skills and the ability to build effective relationships with colleagues, vendors and external contacts
A collaborative, hands-on approach and a willingness to support shared team goals
Experience using an ERP, financial or similar business system is an asset
Experience in real estate, construction or development is an asset

To apply, please send your resume to Angelica Stewart at angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate invoices, expense reports, accounts payable documentation, approvals, and financial records, working with Finance, Accounting, internal teams, and vendors to resolve issues and support timely processing. Provide senior-level administrative support to the Construction and Development team, including scheduling, travel, document preparation, and tracking deadlines and action items.

Requirements

Requires 3 to 5 years of administrative, team support, or coordination experience, including hands-on financial administration and experience processing invoices, expense reports, and accounts payable documentation. Candidates should have strong attention to detail, organizational and time-management skills, proactive follow-up, and professional communication; ERP or similar system experience and real estate, construction, or development experience are assets.

Skills

Invoice Processing
Expense Report Processing
Financial Recordkeeping
Attention To Detail
Numerical Accuracy
Organization
Time Management
Calendar Coordination
Travel Coordination
Document Management
Deadline Tracking
Vendor Relations
Financial Systems
Communication
Administrative Support

Benefits

Bonus
RRSP
Three Weeks Vacation
Benefits
Additional Perks

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Administrative Support
Financial Administration
Invoice Processing
Expense Reports
Accounts Payable
Financial Records
Approvals
Invoice Tracking
Vendor Inquiries
Finance
Accounting
ERP Systems
Calendar Coordination
Meeting Coordination
Travel Arrangements
Itineraries
Contracts
Documentation
Deadline Tracking
Action Items
Real Estate
Construction
Development
Team Coordination
Hybrid Work

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Administrative assistant jobs in Canada

Student Support Administrative Assistant

Administrative Assistant

Admin Assistant, ED Better Insights and Health

Administrative Assistant

Administrative Assistant

Administrative Assistant, HR & Office Support

Adjointe administrative (temporaire)

Payroll – Relief Administrative Assistant