Jobs in Canada

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Added 5 mins ago
Maintenance Assistant
Amica Senior Lifestyles
ON · Stoney Creek, Ontario
…experiences, and we are committed to fostering an inclusive environment where everyone feels they…
Added 5 mins ago
A
Banquet Coordinator (Full Time)
AccorHotel
Ottawa, ON
- Full-time
Must be able to maintain a positive attitude within a very busy environment
Added 21 mins ago
MM
Coordinator, Operations
Magna Mining Inc.
Sudbury, ON · Greater Sudbury, ON
- Full-time
There’s a lot happening at Magna Mining, and we’re looking for a Coordinator, Operations to join our McCreedy West Mine.
Added 21 mins ago
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Site Representative
Hays
Armstrong, BC
- Contract
…Assistant to support a phased renovation within an active branch environment, helping coordinate construction activities with branch operations and facilitating communication across project…
Added 21 mins ago
LB
Program & Administrative Coordinator
Learning Buddies Network
Vancouver, BC
- Full-time
The Program and Administrative Coordinator supports registration, family communication, site logistics and administration to keep LBN’s programs running smoothly.
Added 21 mins ago
DW
Specialist, Events and Sponsorships
Davies Ward Phillips & Vineberg LLP
Toronto, ON
- Full-time
…prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working…
Added 21 mins ago
VL
Office Coordinator
Valent Legal Personal Injury Lawyers
Halifax, NS
- Full-time
Are highly organized and detail-oriented, with sound judgement and the ability to juggle competing priorities in a fast-paced environment
Added 21 mins ago
GO
Aquaculture & Fisheries Policy Coordinator
Government of Prince Edward Island
Charlottetown, PE
- $80,652 to $99,158 CAD / year
- Full-time
…programs, synthesize research through literature reviews and environment scans, and apply project management skills to special projects in both the development and implementation…
Added 21 mins ago
Safety, Compliance & Fleet Coordinator - Fastfrate (Toronto)
Fastfrate Group
Woodbridge, ON
…the Fastfrate Group as a whole. You’ll work in a supportive environment that values collaboration, problem-solving, and continuous…
Added 21 mins ago
Food Services Coordinator
Tungasuvvingat Inuit
Ottawa, ON
Safe food Handling Certification is required
Added 21 mins ago
Project Coordinator
Southland Trailers
Lethbridge, AB
At Southland, you’ll find a collaborative, hands-on environment where ideas are welcomed, initiative is valued, and your work makes a real impact.
Added 21 mins ago
NW
Indigenous Healing Circle (IHC) Coordinator
Native Womens Centre
Hamilton, ON
- Full-time
Job Title: Indigenous Healing Circle (IHC) Coordinator
Added 21 mins ago
Real Estate & Facilities Coordinator
Talent Acquisition Team at Westland Insurance. Text reply only.
Surrey, BC
Westland Insurance Group Ltd. has a new opportunity for a Real Estate & Facilities Coordinator! This is a hybrid role, based at our Head Office in Surrey, BC. Are you an organized,…
Added 21 mins ago
UO
Research Coordinator
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital (BCCH)
- $5,538.94 to $6,497.44 CAD / month
- Part-time
…involved. They will work closely with the Division Research Coordinator and other research staff, as well as the clinical…
Added 21 mins ago
FH
Registered Nurse, Surgical Services - Inpatient - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Join a Supportive Team Environment Collaborate with experienced nurses, physicians, allied health professionals, and clinical leaders dedicated to helping you succeed.
Added 21 mins ago
FH
Registered Nurse, Surgical Services - Inpatient
Fraser Health
New Westminster, BC
- Part-time
Join a Supportive Team Environment Collaborate with experienced nurses, physicians, allied health professionals, and clinical leaders dedicated to helping you succeed.
Added 21 mins ago
OL
Maintenance Manager
Optima Living
Surrey, BC
- $62,500 CAD / year
- Full-time
…promote resident comfort, safety, and a well-maintained physical…
Added 35 mins ago
SH
Dietary Aide - Repost
Southern Health-Santé Sud
MB · Vita, MB
- Full-time
Work evenings and weekends as outlined in work rotations or as necessary
Added 35 mins ago
OS
Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
- Full-time
Must possess a valid class G driver’s license with a clean abstract
Added 36 mins ago
ST
Individual and Family Therapist
Strides Toronto
Toronto, ON
- $39.75 to $46.09 CAD / hour
- Full-time
THE “MUST HAVES”
Added 36 mins ago
ES
HR Coordinator / Coordinateur(rice) RH
Edelweiss Software Group
Montreal, QC
- Full-time
Join Edelweiss Group as our HR Coordinator, a role supporting HR across the Group as a whole. You will act as the primary owner and point of contact for our HRIS, while providing hands-on…
Added 36 mins ago
TC
Retail Customer Service Coordinator Full Time Marshalls / HomeSense - The Boardwalk
TJX Canada – Winners, Marshalls, HomeSense
Kitchener, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 36 mins ago
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Project Coordinator
Ameresco
London, ON · Richmond Hill, ON · Canada - Ontario - Richmond Hill
- Full-time
At Ameresco, we integrate energy resources and modernize the built environment through innovative infrastructure solutions that improve reliability, optimize performance, strengthen…
Added 36 mins ago
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GWS Internal Wholesaler - Retail
Manulife
Toronto, ON · Waterloo, ON · Vancouver, BC
- Full-time
…building ideas. Working with an External Wholesaler and Territory Coordinator, you will be accountable for sales growth and relationship management within a defined…
Added 36 mins ago
TT
Retail Customer Service Coordinator Full Time Marshalls / HomeSense - The Boardwalk
The TJX Companies, Inc.
Kitchener, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…

Quantum Management Services Ltd.

Senior Administrative Assistant

Toronto, ON, Canada
North York, ON, Canada

$70,000 to $75,000 CAD / year · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Experience: 2+ years of experience in an Administrative Assistant, Office Coordinator, Administrative Coordinator or similar role.
Posting language: English
Posted: Nov 13, 2026

Original job description

Position: Senior Administrative Assistant
Location: North York, ON (Fully On-Site)
Salary: $70,000 - 75,000 + bonus
Position Type: Full-time, permanent
Posting Type: Open vacancy

Are you an organized, outgoing and proactive administrative professional looking for an opportunity to grow your career?

We're recruiting for a growing Canadian company within the medical aesthetics industry, backed by an established international organization. This is an exciting opportunity for someone who enjoys keeping things organized, supporting leadership, coordinating events and taking ownership of day-to-day office operations.

We're looking for someone with a strong administrative foundation who is ready to take on more responsibility, gain exposure to senior leadership and develop their skills in executive support and office management.

What You'll Be Doing:

- Provide administrative support to senior leadership, including calendar management, meeting coordination, correspondence and travel arrangements.
- Help manage the day-to-day operations of the office, ensuring everything runs smoothly and efficiently.
- Coordinate office supplies, vendors, facilities and general administrative requirements.
- Act as a welcoming and professional point of contact for visitors, clients and internal teams.
- Assist with organizing corporate events, training sessions, national sales meetings and international executive visits.
- Prepare documents, presentations, reports and other administrative materials.
- Take initiative, identify opportunities for improvement and help keep the team organized and on track.

What We're Looking For:

- 2+ years of experience in an Administrative Assistant, Office Coordinator, Administrative Coordinator or similar role.
- Strong organizational skills with the ability to manage multiple priorities and stay one step ahead.
- Excellent written and verbal communication skills, with a professional and personable approach.
- A proactive, resourceful and adaptable personality with a willingness to take on new responsibilities.
- Confidence working with different personalities, including senior leadership, clients and external partners.
- Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- An interest in developing your career in office management and executive support.
- Experience in healthcare, medical aesthetics or another client-facing corporate environment is an asset, but not required.

What Makes This Opportunity Exciting?

- Career Growth: Build on your administrative experience while developing skills in executive support and office management.
- Variety: Enjoy a role that combines administration, office coordination, travel and event planning.
- Exposure: Work closely with senior leadership and collaborate with international colleagues.
- Opportunity to Make an Impact: Join a growing Canadian team where your contributions will be recognized and valued.

Work Environment & Schedule

This is a fully on-site position in North York, Monday to Friday, typically 9:00 a.m. to 5:00 p.m., with occasional flexibility required for corporate events and executive visits.

Convenient public transit access and on-site parking are available.

Interested in taking the next step in your career?

If you're an ambitious administrative professional who enjoys variety, takes initiative and is excited to grow into a role with greater responsibility, we'd love to hear from you!

Please send your resume in Word format to angelica.stewart@quantum.ca.

REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

#tor1

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to senior leadership, including calendar and meeting coordination, correspondence, travel arrangements, and preparation of documents, presentations, and reports. Manage day-to-day office operations and coordinate supplies, vendors, facilities, visitors, corporate events, training sessions, sales meetings, and executive visits.

Requirements

Requires at least two years of experience in an administrative assistant, office coordinator, administrative coordinator, or similar role, along with strong organizational and communication skills and the ability to manage multiple priorities. Candidates should be proactive, adaptable, confident working with senior leaders and external partners, and proficient in Microsoft Office; healthcare or medical aesthetics experience is an asset but not required.

Skills

Calendar Management
Meeting Coordination
Correspondence
Travel Arrangements
Office Operations
Office Coordination
Vendor Coordination
Facilities Coordination
Event Planning
Document Preparation
Presentation Preparation
Report Preparation
Organizational Skills
Written Communication
Verbal Communication
Microsoft Office

Benefits

Bonus
Career Growth
On-Site Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Angelica Stewart

Hiring contact email

angelica.stewart@quantum.ca

Keywords

Senior Administrative Assistant
Executive Support
Office Management
Calendar Management
Meeting Coordination
Correspondence
Travel Arrangements
Office Operations
Office Supplies
Vendor Coordination
Facilities
Visitor Reception
Corporate Events
Training Sessions
National Sales Meetings
International Executive Visits
Document Preparation
Presentations
Reports
Microsoft Office
Outlook
Word
Excel
PowerPoint
Medical Aesthetics
Healthcare
Client-Facing Corporate Environment

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Work requirements

Jobs in Canada