Information Management Analyst

Title: Information Management Analyst

Term: ASAP - March 17th/27

Location: Hybrid 3-5 days

Clearance: Eligible for Reliability (Must be living in Canada at least for 5 years)

Objective

Provide senior-level information management services to help business and IT teams manage information assets throughout their lifecycle. The consultant will translate information-management requirements into practical governance, policies, processes, tools and implementation plans.

The initial assignment will focus on coordinating and developing information-sharing agreements between parliamentary partners.

Key Responsibilities

• Conduct research, interviews, workshops and current-state assessments.
• Gather and document business, information, governance, privacy, security and compliance requirements.
• Identify information risks, gaps and dependencies and recommend practical mitigation measures.
• Support information stewardship by defining roles, ownership, access requirements and accountability.
• Develop and improve policies, standards, procedures, templates, guidance and governance tools.
• Support information classification, access, sharing, retention, disposition, preservation and archiving.
• Prepare information-management deliverables, including information-sharing agreements, sensitivity statements, privacy impact assessments and risk assessments.
• Assess information-management requirements for Microsoft 365, SharePoint Online, collaboration sites, portals and business applications.
• Define information architecture, metadata, classification, search, retention and governance requirements.
• Support solution validation, testing, implementation and operational readiness.
• Facilitate stakeholder meetings and communicate complex information-management concepts in clear business language.
• Support communications, training, onboarding and adoption.
• Prepare briefing notes, options analyses, dashboards, presentations, roadmaps and implementation plans.
• Maintain work plans, schedules, deliverable trackers and regular progress reporting.

Mandatory Qualifications

• 10+ years of experience in information analysis, information or records management, business analysis, or a related field.
• Experience developing information-management governance, policies, standards, procedures and guidance.
• Experience developing information-sharing agreements.
• Knowledge of information lifecycle management, including classification, access, retention, disposition, preservation and archiving.
• Experience gathering requirements, assessing current and future states, identifying risks and recommending solutions.
• Experience with Microsoft 365 and SharePoint Online in an information-management environment.
• Strong stakeholder-management and facilitation skills across business, technical, privacy, security, legal and executive teams.
• Ability to prepare reports, executive briefings, presentations, roadmaps, templates and implementation tools.
• Strong written and verbal communication skills.

Asset Qualifications

• Experience in public-sector, parliamentary, regulated or security-sensitive environments.
• Experience with information stewardship or data governance.
• Experience developing retention schedules, disposition processes or archival-transfer arrangements.
• Experience conducting information risk, privacy, security or compliance assessments.
• Relevant certification or graduate education.
• Bilingual in English and French.