Administrative Specialist

Position Details

Job Title:

Administrative Specialist

Department:

Administration

Seniority:

Mid-level (2+ years of administrative experience)

Work Model:

On-site, Vancouver R&D Center

Location:

Vancouver R&D Center, British Columbia, Canada

Employment Type:

Full-Time

About the Role

As Administrative Specialist, you keep the Vancouver R&D Center running smoothly. You support visitors, meetings, travel, procurement, assets, office space, and team events, and you help colleagues with the day-to-day logistics that keep engineering focused.

Key Responsibilities

Visitor and Meeting Support

• Welcome visitors and provide reception service.
• Provide administrative support for internal and external meetings.

Travel and Logistics

• Book flights and hotels, and assist colleagues with visa applications.
• Coordinate courier and shipping arrangements, and pay bills on time.

Procurement and Expenses

• Purchase office supplies and team gifts, manage inventory, and process expense claims.

Fixed Assets

• Manage company fixed assets, including receipt, issuance, reuse, resale, scrapping, disposal, and periodic inventory checks.

Office Space

• Manage the full lifecycle of office space, including leases, relocations, and daily space and environment upkeep.

Team Activities and Support

• Organize quarterly team activities, birthday celebrations, and employee association events.
• Provide regional administrative support when needed.
• Perform other administrative duties as assigned.

Requirements

• Bachelor's degree or higher.
• 2+ years of administrative experience, with hands-on, end-to-end experience in at least two functional areas.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint). Basic graphic design skills are a strong plus.
• Working proficiency in English, both spoken and written. Excellent interpersonal skills and the ability to coordinate across departments.
• Strong execution skills, a service-oriented mindset, and a high sense of responsibility. Proactive and reliable team player.

Nice to Have

• Prior experience in the internet or technology industry.

About Quectel

Quectel is a global leader in IoT and cellular module technology, powering connectivity across automotive, healthcare, smart cities, and industrial automation. Founded in 2010 and headquartered in Shanghai, we are one of the world's largest IoT module suppliers, with a presence in 100+ countries and a team of 6,000+ professionals worldwide. We are listed on the Shanghai Stock Exchange (603236.SS).

Quectel USA is our North American hub, driving adoption of next-generation connectivity including 5G, LTE, GNSS, Wi-Fi, and LPWA. Your work here reaches customers in automotive, healthcare, smart infrastructure, industrial automation, and beyond.

Website: www.quectel.com

Life at Quectel USA

At Quectel USA, no two days are the same. You will collaborate with a diverse, globally connected team and contribute to technologies that are redefining how devices and people connect.

• Fast-paced, entrepreneurial environment backed by the resources of a global Fortune-listed company.
• Direct access to Quectel's global R&D, product, and engineering teams across Asia, Europe, and the Americas.
• Regular knowledge sharing through internal Masterclasses, webinars, and cross-functional project teams.
• A culture of continuous learning. We invest in your growth because your development is our development.

Why Quectel USA?

• Global Impact, Local Presence: Be at the forefront of 5G and IoT innovation with a Fortune-listed global technology company operating in 100+ countries.
• Career Growth and Development: Structured mentorship, training programs, and clear advancement paths within a fast-growing global organization.
• Cutting-Edge Technology: Work on next-generation cellular, IoT, and GNSS technologies deployed in mission-critical applications worldwide.
• Diversity and Inclusion: Diverse perspectives are valued as key drivers of innovation and success.
• Global Team and Collaboration: Work with a global network of 6,000+ professionals across engineering, sales, marketing, and operations.

Compensation & Benefits

Company-Paid Benefits

• 100% company-paid health, dental ($2,000/year), vision ($450 every two years, including $100 for an eye exam), and unlimited prescription drugs. Coverage is active from day one with no waiting period.
• $500/year each for massage, chiropractic, psychologist, acupuncture, and physiotherapy.
• $5,000,000 travel assistance insurance.
• TELUS Health and LifeJourney EAP: 24/7 virtual doctor access, mental health counselling, legal and financial advice, and nutritional support.
• Benefits continue at 100% company-paid premiums during maternity and parental leave.

Financial Benefits

• RRSP matching up to 4% of total earnings, including bonuses and commissions.
• $100 USD/month phone and internet reimbursement. Managers and senior executives receive a higher limit.
• $330 CAD/year activity club budget.
• 5 paid sick days from day one.
• $50 birthday gift.

Workplace Perks

• Flexible hours: core hours 9am to 5pm PT, with up to 2 hours of start-time flexibility. Work-from-home is available for early or late global meetings.
• Free access to the Crestwood Fitness Centre for Vancouver R&D staff, with free lunchtime fitness classes.
• Free on-site EV charging (22 ports, up to 2 hours per day).
• Complimentary shuttle to Bridgeport SkyTrain Station and Richmond Centre, with bike racks and Wi-Fi.
• 5,000+ employee discounts through Perkopolis.

• Company events, including holiday parties, summer retreats, and Thanksgiving celebrations.

Canadian statutory programs also apply, including provincial health insurance (MSP in BC), Employment Insurance, and the Canada Pension Plan.

Learn More

Learn more at www.quectel.com.

Note: Responsibilities may evolve based on business priorities and market needs.

Quectel North America is an equal opportunity employer. We welcome applications from all qualified people and do not discriminate on any basis protected by law. Hiring decisions are based on skills, experience, and job-related criteria. If you need an accommodation during the recruitment process, please let us know and we will work with you to meet your needs.

Draft wording: confirm with Quectel HR before posting.