Jobs in Canada

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Added 1 min ago
WC
(CAN) Distribution Centre Team Associate - Production Back Up Desk Clerk ( Receiving) SUN-WED DAYS
Walmart Canada
Maple, ON
- Full-time
Excellent sense of self-direction - must have the confidence and ability / experience to work with minimal supervision
Added 1 min ago
PI
Clinical Research Chair, Mood and Anxiety Disorders
Promeus Inc.
Markham, ON
- Full-time
…medical licensure in Ontario and for appointment at the rank of Associate Professor or Professor at the University of Ottawa. Advanced research training and substantive expertise in mood…
Added 1 min ago
UH
Project Coordinator I - Peter Munk Cardiac Centre - Quality Registry
University Health Network
Toronto, ON
- Full-time
…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 1 min ago
Staff Research Scientist (Quantum for AI-Accelerated Materials Discovery, 2-year term)
University of Toronto
Toronto, ON
The Acceleration Consortium is looking for independent staff research scientists to advance the use of quantum algorithms such as Quantum Phase Estimation (QPE), Variational Quantum…
Added 1 min ago
Senior Staff Scientist (Quantum for AI-Accelerated Materials Discovery)
University of Toronto
Toronto, ON
Quantum Machine Learning (QML): Research and deploy hybrid quantum-classical AI models, geometric quantum machine learning, and quantum neural networks (QNNs) to accelerate materials…
Added 1 min ago
Staff Scientist (Quantum for AI-Accelerated Materials Discovery)
University of Toronto
Toronto, ON
Quantum Machine Learning (QML): Research and deploy hybrid quantum-classical AI models, geometric quantum machine learning, and quantum neural networks (QNNs) to accelerate materials…
Added 30 mins ago
RC
Renewable Energy Analyst (Remote Working)
Renewable Careers
Canada
- Full-time
ESG Materiality: Perform market research and peer benchmarking to help corporate clients identify and prioritize their long-term Environmental, Social, and Governance (ESG) risks.
Added 30 mins ago
UH
Project Coordinator I - Peter Munk Cardiac Centre - Quality Registry
University Health Network
Toronto, ON
- Full-time
…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 30 mins ago
PC
Financial Risk Management Senior Associate
PwC Canada
Toronto, ON
- Full-time
As a Financial Risk Management Senior Associate, unlock your potential and embrace the chance to drive meaningful outcomes that’ll elevate your career. Your role will include, but isn’t…
Added 30 mins ago
PC
Senior Associate, Deals – Corporate Finance
PwC Canada
AB · Edmonton, AB
- Full-time
As a Senior Associate, Deals – Corporate Finance, you’ll work as part of a team of problem solvers, helping to solve business issues and deliver high quality client service.…
Added 45 mins ago
CM
Associate Content Analyst
Critical Mass
Calgary, AB
- Full-time
Research, including conducting competitive audits, social audits, search audits, and analytics analysis.
Added 46 mins ago
GR
Sales Development Representative
Go RH
Toronto, ON
- Full-time
Research each account before you reach out, so every call has a real reason behind it.
Added 1 hour ago
RC
Associate Investment Advisor
Research Capital Corporation
Toronto, ON · North York, ON
- Full-time
Research Capital Corporation is one of Canada’s few remaining independent, fully integrated investment dealers, offering wealth management and capital markets services to private clients,…
Added 1 hour ago
P
Deals, Corporate Finance, Senior Associate
PwC
AB
- Full-time
As a Senior Associate, Deals – Corporate Finance, you’ll work as part of a team of problem solvers, helping to solve business issues and deliver high quality client service.…
Added 1 hour ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 1 hour ago
SM
Associate Lawyer
Shaw McLellan | Bluestar Law Collingwood
Barrie, ON
- $70,000 to $75,000 CAD / year
- Full-time
Shaw Mclellan we are seeking a motivated and client-focused Associate Lawyer to join our growing team in Collingwood, Ontario. This is an excellent opportunity to work across a diverse…
Added 2 hours ago
AG
Associate Content Analyst
Adelphi Group
Calgary, AB
- Full-time
Research, including conducting competitive audits, social audits, search audits, and analytics analysis.
Added 2 hours ago
W
(CAN) Distribution Centre Team Associate - Production Back Up Desk Clerk ( Receiving) SUN-WED DAYS
Walmart
Maple, ON
- Full-time
Excellent sense of self-direction - must have the confidence and ability / experience to work with minimal supervision
Added 2 hours ago
Academic Human Resources Officer
University of Toronto
Toronto, ON
Under the general direction of the Associate Director, Academic Human Resources, in the Faculty of Arts & Science, the incumbent provides a full range of academic human resource services to…
Added 2 hours ago
IR
Associate Vice President, Salesforce Engineering & Development
Info-Tech Research Group
Toronto, ON · London, ON
- Full-time
Infotech is a global IT research and advisory company helping technology leaders make better decisions. Our Commercial Technology organization develops and supports the Salesforce platform…
Added 2 hours ago
N
AVP - Associate General Counsel
Nasdaq
Toronto, ON
- Full-time
As a AVP Associate General Counsel supporting Nasdaq Verafin, you will serve as a senior legal advisor and strategic partner to the Verafin business, providing practical legal counsel…
Added 2 hours ago
P
RDC and Samples Associate
Pliteq
Woodbridge, ON
- Full-time
Added 2 hours ago
SC
Director, Operational Design & Engineering
Staples Canada
Richmond Hill, ON
- Full-time
Bachelor’s degree in Industrial Engineering, Mechanical Engineering, Operations Research, Supply Chain, Logistics or a related field.
Added 3 hours ago
IB
Career Programming Associate
Ivey Business School at Western University
London, ON
- Full-time
Assist the Associate Director in pioneering new projects to advance career services, including liaising with student organizations, resource development, and market research.
Added 3 hours ago
-F
Intermediate Associate, Geotechnical
-30- Forensic Engineering
Toronto, ON
- Full-time
Must have Professional Engineer licensing in Ontario (P.Eng)

Queen's University

Administrative Assistant to the Associate Vice-Principal

Kingston, ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

Indigenous citizenship (First Nations, Métis, or Inuit) with demonstrated community involvement and strong knowledge of First Nation cultures, communities, customs, practices, and communication styles required. Applicants are required to provide information to verify their Indigenous citizenship in accordance with the Hiring of Indigenous Specific Positions policy. Additional information may be requested during the interview phase.

Reporting to the Associate Director, Office of Indigenous Initiatives (‘Associate Director’), the Administrative Assistant to the Associate Vice-Principal (‘Administrative Assistant’) is responsible for providing senior level organizational and administrative support to the Associate Vice-Principal (Indigenous Initiatives and Reconciliation) to ensure that communications, interactions and administrative support are managed with the highest standard of excellence, confidentiality and professionalism. The Administrative Assistant is responsible for managing the Associate Vice-Principal’s complex schedule and priorities, which requires an exceptional level of accuracy, good judgement and efficiency to take action without consultation as required when the Associate Vice-Principal is unavailable. The Administrative Assistant contributes to the smooth and efficient operation of the Office of Indigenous Initiatives and serves as a liaison with a number of stakeholders within the university community, as well as external stakeholders requiring strong communication, meeting coordination and support, record keeping, and strong event and project coordination.

Committed to equity, diversity, inclusion, and Indigenization the Administrative Assistant functions with a high degree of autonomy, exceptional level of accuracy, good judgment, efficiency, and high degree of tact and discretion, while working in a fast-paced deadline driven environment. The Administrative Assistant is a highly visible, multifaceted position with significant impact on the effectiveness and reputation of the Office of Indigenous Initiatives.

Job Description

KEY RESPONSIBILITIES:

Provide senior level administrative support to the Associate Vice-Principal, by maintaining and managing the complex schedule for the Associate Vice-Principal to maximize the use of their time; screening, prioritizing and rearranging appointments; scheduling and deferring meetings; referring requests to the Associate Director and others within the portfolio as appropriate.

Ensure critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the Associate Vice-Principal’s and Office of Indigenous Initiatives priorities.

Coordinate and prepare the Associate Vice-Principal’s briefing files for daily meetings which include background notes, biographical information, speaking notes, schedule of events, etc.

Create and maintain a tracking system to support the day-to-day and future priorities of the Associate Vice-Principal, ensuring that deadlines are met in a timely manner.

Act as the primary contact for the Associate Vice-Principal with regard to scheduling meetings and responds to enquiries on behalf of the Associate Vice-Principal internally and externally with limited direction.

Provide support to the Associate Director as needed to support the effective functioning of the Office of Indigenous Initiatives.

Coordinate standing and ad hoc committees and working groups chaired by the leadership in the Office of Indigenous Initiatives. Duties include compiling and circulating agendas, preparing meeting materials, recording/distributing minutes, and following up on action items.

As directed by the Associate Vice-Principal or Associate Director, proactively follow up on all action items related to events and meetings. Ensure that documents and correspondence are prepared and distributed in a timely manner.

Primary contact for the Office of Indigenous Initiatives responsible for ensuring a positive, welcoming and inclusive environment and that all visitors to the Office of Indigenous Initiatives are professionally received. Respond to or direct a wide range of inquiries (email, in-person and via phone) relating to the office, filtering and triaging messages and proactively informing the Associate Director and/or Associate Vice-Principal of potential actions, issues, and problems, providing suggested responses when appropriate.

Assists staff on special projects relating to the implementation of the recommendations of the Yakwanastahenteha Aankenjigemi, Extending the Rafters Truth and Reconciliation Commission (TRC) Task force final report at Queen’s University. Duties may include helping with preliminary research, gathering and organizing information into straightforward and useable formats, and working with other units, internally and externally, as required to complete the work.

Triages and coordinates requests for Indigenous Cultural Services and requests for the Indigenous Visitorship Fund.

Maintain thorough knowledge of university policies and procedures, governance and administrative structure.

Coordinates administrative functions, including payment of invoices and procurement, for the Office of Indigenous Initiatives in collaboration with the Administrative Assistant for Planning & Budgeting.

Support and promote a culture of equity, diversity, inclusion and Indigenization in the workplace.

Undertake other duties or special projects as required in support of the department.

REQUIRED QUALIFICATIONS:

Three-year post-secondary education at the College or University level, combined with seven to ten years of experience providing senior or executive-level administrative support in a high profile area of a university, is preferred.

Demonstrated experience in a fast-paced, dynamic work environment, effectively managing the schedule, correspondence and priorities for an executive-level position within an environment with continuously shifting priorities and deadlines.

Indigenous citizenship and strong knowledge of Indigenous protocols, practices, and communication styles required.

Extensive knowledge of senior level office practices and the ability to anticipate, and respond to, the needs of senior management.

Demonstrate a commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion.

Knowledge of the university structure, procedures, policies, regulations and applicable collective agreements is preferred.

Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

Strong organization, time management and prioritization, with the ability to plan/coordinate multiple work initiatives effectively and within set timelines and prioritize the Associate Vice-Principal’s time demands with a high degree of independence.

Superior interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University.

Resourcefulness, with the ability to use networks to gather information/data to prepare briefs/summaries as required.

Excellent written and verbal communication skills.

Strong problem solving, discretion, judgement, and tact with an understanding of the acute sensitivity to the political environment and reputation of the Office of the Vice-Principal (Culture, Equity, and Inclusion) and Queen’s and an understanding of when to involve others in decision-making. Capable of maintaining strict confidentiality with an ability to recognize and handle confidential information in an appropriate manner.

Service-oriented and capable of dealing with a wide variety of constituents in a professional, respectful manner. Ability to remain calm and professional in challenging, fast-paced circumstances.

High level of attention to detail and accuracy.

Advanced administrative skills, including the use of technology for information consolidation/distribution/reporting and data analysis.

Ability to maintain a calm demeanor, focus and high level of work performance in a multi-tasking, highly intensive office environment with competing demands and frequent interruptions.

Able to self-motivate and take independent initiative, with the ability to work within a team environment, and with minimal supervision.

DECISION MAKING:

Frequent decisions regarding management of the Associate Vice-Principal’s schedule, including the urgency of a request, the feasibility of delegating the request to another individual or unit, rescheduling appointments, etc.

Sound judgment in prioritizing meetings, calls and other issues related to the Associate Vice-Principal’s time management.

Exercise discretion providing information over the phone, in correspondence, and in person to internal and external stakeholders.

Manage incoming phone calls and emails to the office particularly those that may be sensitive or controversial. Makes decisions about the need to involve the Associate Director.

Determine content of letters, memos and briefing files for the Associate Vice-Principal.

Decide on most appropriate and efficient (and cost-efficient) arrangements for travel.

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More about this job

Responsibilities

Provide senior-level administrative support to the Associate Vice-Principal, including managing a complex schedule, preparing briefing materials, coordinating meetings and committees, and handling sensitive inquiries. Support the Office of Indigenous Initiatives through visitor reception, project and event coordination, action-item tracking, and administrative functions such as procurement and invoice processing.

Requirements

Indigenous citizenship and strong knowledge of Indigenous cultures, protocols, practices, and communication styles are required. A three-year post-secondary education and seven to ten years of senior or executive administrative experience in a university setting are preferred, alongside excellent organization, communication, judgment, discretion, and stakeholder-relations skills.

Skills

Executive Administrative Support
Schedule Management
Prioritization
Meeting Coordination
Event Coordination
Project Coordination
Written Communication
Verbal Communication
Confidentiality
Discretion
Judgment
Problem Solving
Stakeholder Relations
Record Keeping
Indigenous Protocols and Practices
Equity, Diversity, Inclusion, and Indigenization

Visa sponsorship

Not detected in the job text

Keywords

Office Of Indigenous Initiatives
Indigenous Citizenship
First Nations
Métis
Inuit
Indigenous Protocols
Indigenization
Equity, Diversity, And Inclusion
Executive Administrative Support
Schedule Management
Briefing Files
Meeting Coordination
Committee Coordination
Minutes
Action-Item Tracking
Event Coordination
Project Coordination
Stakeholder Relations
Confidentiality
University Governance
University Policies And Procedures
Truth And Reconciliation Commission
Indigenous Cultural Services
Indigenous Visitorship Fund
Procurement
Invoice Processing
Travel Arrangements

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Jobs in Canada