Jobs in Canada

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Added 1 day ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
Must have good interpersonal and communication skills (oral)
Added 1 day ago
UO
Donor Relations Officer
University of Waterloo
Waterloo, ON
- Full-time
Meets regularly with the Director of Advancement, Associate Director of Development, development staff, the Student Awards and Financial Aid Office representatives, and Graduate Studies &…
Added 1 day ago
SC
Associate Director & Campaigns Director
Sierra Club BC
Victoria, BC · Vancouver, BC
- $120,300 to $145,000 CAD / year
- Full-time
- Hybrid
This is a five days per week (37.5 hours) position, with a starting pay rate of $120,300.00$145,000.00
Added 1 day ago
Executive Director, Alumni Engagement & Annual Giving
Queen's University
Kingston, ON
Reporting to the Associate Vice-Principal (Strategic Engagement), the Executive Director, Alumni Engagement & Annual Giving provides strategic and operational leadership for Queen’s alumni…
Added 1 day ago
Director, Advancement Communications and Events
Queen's University
Kingston, ON
…communications and events functions. Working closely with the Associate Vice-Principal (Strategic Engagement) and the Executive Director, the Director operationalizes advancement-wide…
Added 1 day ago
Advancement Assistant
Queen's University
Kingston, ON
Reporting to the Associate Director, Advancement Administration, this position provides administrative expertise and frontline customer service for the Office of Advancement and supports…
Added 1 day ago
UO
(Senior) Development Officer
University of Waterloo
Waterloo, ON
- Full-time
Must have strong communication, presentation, and interpersonal skills
Added 1 day ago
WI
Inventory Associate (Weekends Only)
Women in Need Society
Calgary, AB
- Part-time
- On-site
excellent donor, employee, and volunteer relations through positive, kind, and
Added 1 day ago
WI
Inventory Associate (Part-Time)
Women in Need Society
Calgary, AB
- Part-time
- On-site
excellent donor, employee, and volunteer relations through positive, kind, and
Added 1 day ago
TH
Coordinator, Events (Community Engagement)
Trillium Health Partners
Mississauga, ON
- Full-time
- Hybrid
THPF offers a hybrid workplace model 1 day in office per week · Valid driver’s license required and access to a reliable vehicle an asset, as travel to event location sites is required
Added 1 day ago
Associate Director Stewardship & Donor Relations
Unity Health Toronto
Toronto, ON
Reporting to the Director, Stewardship & Donor Relations, the Associate Director is the senior leader responsible for translating stewardship strategy into coordinated, high-quality…
Added 1 day ago
Associate Vice-Principal (Development)
Queen's University
Kingston, ON
You will lead a talented team across major and leadership giving, gift planning, corporate and foundation relations, and prospect development, while personally managing a portfolio of…
Added 1 day ago
WI
Driver-Mover (Full Time)
Women in Need Society
Calgary, AB
- Full-time
Maintain excellent donor, employee, and volunteer relations through positive, kind, and professional interactions with others
Added 1 day ago
AG
Associate Curator, Photography
Art Gallery of Ontario
Toronto, ON
- $89,180 to $111,456 CAD / year
- Full-time
We are currently seeking an Associate Curator, Photography to join our Curatorial team. Under the direction of the Curator, Photography, the successful candidate will plan, build, and…
Added 1 day ago
GI
Volunteer - Customer Experience Ambassador
Goodwill Industries of Alberta
Calgary, AB
- Full-time
Must have conversational English skills
Added 1 day ago
TH
Associate, Donor Experience
Trillium Health Partners
Mississauga, ON
- Full-time
The Associate, Donor Experience reports to the Senior Manager, Donor Experience and supports the planning and execution of meaningful stewardship, recognition and engagement opportunities.…
Added 2 days ago
AG
Artistic Director & Curator
Art Gallery of Burlington
Burlington, ON
- $80,000 to $95,000 CAD / year
- Full-time
planning and organizational success. The role is supported by an Associate Curator, Curatorial
Added 2 days ago
RT
Associate, Partnerships
Raising The Village
Remote, Canada
- Full-time
- Remote
Raising The Village is seeking a highly organized, proactive Partnerships Associate to support its growing philanthropic partnerships team. Working closely with senior fundraising leaders…
Added 2 days ago
MU
Stewardship Officer
McGill University
ON
- Full-time
Reporting to the Associate Director, Donor Relations, the incumbent provides robust stewardship support to the development/fundraising team, with a focus on specific faculties or units. In…
Added 2 days ago
TS
Store Associate
The Salvation Army in Canada
Winnipeg, MB
- Full-time
Must have good interpersonal and communication skills (oral)
Added 2 days ago
TS
Donation Associate
The Salvation Army in Canada
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Added 3 days ago
RM
Individual Giving Associate
Royal Manitoba Theatre Centre
Winnipeg, MB
- Full-time
We are looking for an Individual Giving Associate to help make that happen. Reporting to the Senior Director of Advancement, you will coordinate our annual giving campaigns, including donor…
Added 3 days ago
TS
Store Associate
The Salvation Army in Canada
Assiniboia, SK
- Part-time
Must have good interpersonal and communication skills (oral)
Added 3 days ago
TS
Store Associate
The Salvation Army in Canada
Ottawa, ON
- Part-time
Must have good interpersonal and communication skills (oral)
Added 4 days ago
UO
Donor Relations Officer
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Meets regularly with the Director of Advancement, Associate Director of Development, development staff, the Student Awards and Financial Aid Office representatives, and Graduate Studies &…

Queen's University

Advancement Assistant

Kingston, ON, Canada

Apply on queensu.njoyn.com About employer

Applications open in a new tab.

Job details

Apply by: Nov 29, 2026
Experience: More than 2 years and up to and including 3 years of experience.
Posting language: English
Posted: Nov 6, 2026

Original job description

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.

Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

Reporting to the Associate Director, Advancement Administration, this position provides administrative expertise and frontline customer service for the Office of Advancement and supports long-term relationship building with our alumni, volunteers, donors and university partners. The incumbent supports the overall goals of Advancement through assisting with event planning, gift acceptance, accurate data management and liaising with internal and external audiences. This position requires a customer-focused individual, with sound judgment and good people skills, who enjoy working with people, and thrives on a wide variety of detail-oriented administrative work requiring a high level of attention to detail. They must be an excellent communicator who is at home in high-pressure, fast-paced environments, capable of providing professional, courteous and friendly service.

This position provides administrative and customer service support to The Office of Advancement. This position supports long-term relationships by maintaining alumni data, planning events, arranging travel and accommodation, preparing reports and reconciling data, and facilitating communications between alumni, faculty, team members and volunteers. This position organizes events, manages logistics, and monitors spending and budgets. This position provides oversight to the work study program including posting opportunities, reviewing resumes, participating in interviews, scheduling and delivering training, and work quality.

Job Description

What you will do

Acts as the first point of contact for the department by providing internal and external customer service.
Coordinates and organizes logistics for a variety of alumni events, locally, nationally and internationally.
Prepares event budgets, monitors spending, and coordinates timelines.
Organizes accounts payable and travel reimbursements.
Administers programs on behalf of the Office of Advancement.
Oversees the recruitment, onboarding, scheduling and work quality of work study students.
Other duties as required in support of the department and/or unit.

Required Education

Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

More than 2 years and up to and including 3 years of experience.
- Experience in client and/or customer experience functions considered an asset.
- Experience working with diverse populations/equity deserving groups considered an asset.
- Experience working at a post-secondary education institution considered an asset.
- Experience with software and web technologies considered an asset (e.g., ServiceNow, Customer Relationship Management (CRM), other software packaging, etc.).

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
Provide information to others that requires technical or administrative explanation or interpretation.
Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
Adapt messages to meet the needs of the intended audience.
Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
Participate in project team meetings and is involved in developing individual and team project plans.
Identify new problems and seeks information and input to fully understand the cause.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Break down concrete issues into parts and synthesizes information succinctly.
Respect diversity and promotes inclusion in the workplace.
Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

Apply on queensu.njoyn.com About employer

More about this job

Responsibilities

The Advancement Assistant at Queen's University will act as first point of contact for the department, organize alumni event logistics, track event budgets and spending, and handle accounts payable and travel reimbursements. The role also trains, schedules and reviews the work of work study students.

Requirements

Candidates need a three-year college diploma or bachelor degree, or equivalent, plus more than 2 years of experience. Strong customer service, attention to detail, communication and people skills are required, and experience with CRM or ServiceNow is an asset.

Skills

Event planning and logistics
Budget preparation and monitoring
Accounts payable
Travel arrangements
Customer service
Data management and reconciliation
Report preparation
Stakeholder communication
Supervising and training staff
Work study program administration
Process improvement
Problem solving
CRM software
ServiceNow
Microsoft Office
Attention to detail
Program administration

Keywords

Advancement Assistant
alumni relations
university advancement
event planning
event coordination
budget monitoring
accounts payable
travel reimbursement
customer service
work study supervision
donor relations
CRM
ServiceNow
post-secondary administration
data management
gift acceptance
administrative assistant
higher education

Seniority

Mid level

Tools

ServiceNow
CRM

Languages

English

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Work requirements

Jobs in Canada