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Added 7 mins ago
SB
Human Resources Director
Strik, Baldinelli, Moniz Ltd.
London, ON
- Full-time
SBM is seeking an experienced and forward-thinking Human Resources Director to join our Senior Leadership Team and lead the continued development of our people and HR strategy.
Added 7 mins ago
Digital Marketing and Business Instructor
ILSC Education Group
Vancouver, BC
Reports to: Assistant Director, Greystone College Programs
Added 7 mins ago
M
Manager - Supply Chain
MineSense
Vancouver, BC
- Full-time
…activities that keep MineSense's manufacturing operations, field services, and customer deployments moving across Canada and Latin America. This hands-on leadership role connects future…
Added 7 mins ago
B
Director, T&O Operational Risk Officer - Capital Markets & Commercial Banking
BMO
Toronto, ON · FCP
- Full-time
Director, T&O Operational Risk Officer - Capital Markets & Commercial Banking, will establish and lead a new business unit-centered operational risk oversight capability.
Added 7 mins ago
BH
Coordinator, Client Engagement, Partnership and Health Equity
Bruyère Health
Ottawa, ON
- Full-time
…quality improvement, healthcare operations, public health, social services, community development or a related…
Added 7 mins ago
M
Director, Marketing Strategy and Business Management
Manulife
Toronto, ON · Montreal, QC
- Full-time
The Director of Marketing Strategy and Business Management leads strategic planning, business reporting, budget management, and team engagement for Retirement and Wealth Marketing. Working…
Added 22 mins ago
Registered Nurse-DN001
City of London
London, ON
The Registered Nurse is responsible to the Assistant Director of Care. The Registered Nurse will provide professional nursing care to residents and monitor care given by Registered…
Added 22 mins ago
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Director, Privacy and Chief Privacy Officer
Vancity
Vancouver, BC
- Full-time
· Experience within financial services, banking, credit unions, or other highly regulated industries
Added 36 mins ago
KS
Temporary Sales Support Associate
kate spade new york
Calgary, AB · Chinook Centre
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 36 mins ago
ML
Manager, Social Impact
Maple Leaf Foods Inc
Mississauga, ON
- $96,000 to $141,000 CAD / year
- Contract
Reporting to the Director, Community Involvement, Maple Leaf Foods & Executive Director of the Maple Leaf Centre for Food Security, the Manager, Social Impact is part of a small dynamic…
Added 36 mins ago
CH
Licensed Practical Nurse - Per Diem - Rotation
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 36 mins ago
CH
Certified Nurse Aide - Skilled Nursing Facility
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
…is to render routine daily nursing and restorative care and services in accordance with the resident's assessment and care plan and under the direction of a professional nurse. As a…
Added 36 mins ago
BL
Legal Assistant (full-time temporary)
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
- Other
…Legal Counsel and Coordinated Legal and Arbitration Support Services (CLASS) program. CLASS is a shared service that coordinates labour litigation on behalf of BC’s 60 public school…
Added 36 mins ago
CH
Registered Nurse - Behavioral Services Part Time
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Part-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 36 mins ago
CH
Unit Manager SJH Skilled Nursing Facility
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
…daily nursing activities, staff assignments, scheduling, staff development, regulatory compliance, and quality improvement while collaborating with the Unit Director to achieve positive…
Added 36 mins ago
CH
Licensed Practical Nurse - Taylor Health-Day/Evenings-Sign-On Bonuses up to $12,500
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 36 mins ago
CH
Licensed Practical Nurse - Behavioral Health Addiction Treatment
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Licensed Practical Nurse - Behavioral Health Addiction Treatment - SJH - Full Time - Rotation
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
License Practical Nurse - FT - Evenings
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Registered Nurse - Behavioral Services Days/Evenings Up to $35,000 Sign on Bonus
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Registered Nurse - Behavioral Services Days/Evenings Up to $35k Sign on Bonus
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Registered Nurse - Behavioral Services Days/Evenings Up to $35k Sign on Bonus
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Registered Nurse - Behavioral Services Day/Evenings Up to $35k Sign on Bonus
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Registered Nurse - Behavioral Services Evenings - Up to 35k Sign on Bonus
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…
Added 37 mins ago
CH
Registered Nurse - Behavioral Services Evenings Up to $35k Sign on Bonus
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York and Northern Tier of Pennsylvania. Campuses include Arnot Ogden Medical Center and St.…

Queen's University

Faculty Operations Coordinator

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Temporary

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s strategic, academic, and administrative priorities. This position will lead cross-functional initiatives, coordination, departmental communications, supports governance activities, and oversee operational projects that improve efficiency across departments.

Job Description - Key Responsibilities

Executive Leadership Support

Provide operational support to the Program Directors and other clinical leaders on departmental initiatives

Serve as the primary point of contact for departmental correspondence and inquiries, triaging and directing appropriate leadership or staff.

Support implementation of departmental priorities by coordinating clinical projects

Facilitate communication between clinical leadership and administrative teams to ensure timely execution of departmental activities

Manage and coordinate calendars for the Department Head, Associate Director[CK1.1], and Program Medical Directors including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests

Prepare agendas, briefing materials, and follow-up notes for leadership meetings as required

Coordinate travel arrangements and related logistics for department leadership, as needed (ie. CAEP)

Provide administrative oversight for department operations as priorities required

Special Events

Maintain event calendars and timelines, and liaise with internal and external interest holders

Provide oversight and direction on special projects, special events, and communications projects, including venue/room booking, vendor coordination, catering, and on-site support

Coordinates the activities of special project participants and committees. Monitors progress towards goals and ensures the department is on track to successful completion.

Communications

Maintain and update departmental website content, ensuring accuracy and timeliness

Draft, edit, and distribute internal and external news items, announcements, and newsletters

Coordinate with Divisional Chairs and Faculty regarding news items and updates.

Network and ensure regular communications with key interest-holders in the University community to identify initiatives, programs and / or stories to best highlight and support institutional goals.

Governance and Leadership Support

Coordinate governance meetings and leadership forums, including development of materials, action tracking, governance documentation, and follow up

Coordinate governance activities for departmental committees, leadership groups, and working groups

Schedule meetings and coordinate logistics including room bookings (virtual and in-person), agendas and supporting materials

Prepare meeting packages briefing materials presentations and confidential documentation

Record key decisions and action items and monitor progress to completion

Maintain committee records, terms of reference, membership lists, and annual work plans

Support implementation of committee and leadership decisions by coordinating follow-up activities across the department

Provide admirative and operational support for strategic planning sessions, retreats and departmental focus

Reporting

Coordinate the collection, compilation, and formatting of the faculty-wide Annual Report

Track submission deadlines and follow up with contributors across the faculty

Administers and prepares department annual reports, maintains annual calendars and records, updates and maintains policy and procedures and ensures compliance. Highlight situations that have implications to policy or require changes to existing policy, bring these changes to the attention of the respective staff member, provide suggested revisions and where applicable update as necessary.

Qualifications & Experience

Post-secondary diploma or degree in Business, Public or Health Administration or a related field, or equivalent combination of education and experience

Minimum [5+] years of administrative experience, ideally in a post-secondary, healthcare, or academic environment

Demonstrated experience supporting senior leadership, including calendar and meeting management

Experience with website content management and internal/external communications

Experience supporting committees, including minute-taking and action-item tracking

Skills & Competencies

Exceptional organizational skills with the ability to manage competing priorities and deadlines

Strong written and verbal communication skills

High degree of discretion and professionalism when handling confidential and sensitive information

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools

Ability to work independently, exercise sound judgment, and anticipate the needs of leadership

Strong interpersonal skills and a service-oriented approach to internal and external interest-holders

Apply About employer

More about this job

Responsibilities

Provides executive and operational support to departmental leaders, coordinating calendars, communications, projects, events, and governance activities. Oversees committee documentation and follow-up, departmental reporting, website content, and policy and procedure updates.

Requirements

Requires a post-secondary diploma or degree in business, public or health administration, or a related field, or an equivalent combination of education and experience. Requires at least five years of administrative experience, ideally in a post-secondary, healthcare, or academic setting, along with senior-leadership support, communications, website content management, and committee-support experience.

Skills

Organizational Skills
Written Communication
Verbal Communication
Discretion
Professionalism
Microsoft Office
Calendar Management
Meeting Management
Website Content Management
Internal And External Communications
Committee Support
Minute-Taking
Action-Item Tracking
Project Management
Prioritization
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Operational Coordination
Project Management
Calendar Management
Meeting Coordination
Departmental Communications
Website Content Management
Special Events
Governance
Committee Support
Agenda Preparation
Meeting Minutes
Action-Item Tracking
Annual Reporting
Policy And Procedures
Strategic Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidential Documentation
Post-Secondary Education
Healthcare Administration
Higher Education

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