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Added 28 mins ago
TU
Custodial Workload & Training Specialist
The University of British Columbia
Vancouver, BC
- $5,984 to $6,422 CAD / month
- Full-time
The Custodial Workload & Training Specialist reports to the Director, Custodial Services and liaises on a regular basis with Custodial & Team Managers, Facilities Manager, Operations…
Added 58 mins ago
CC
Shopper Marketing Specialist (12-Month Contract) - (Hybrid)
Carlton Cards
Mississauga, ON
- $70,000 to $75,000 CAD / year
- Contract
You live for project management, organization, and schedules. Process and status charts excite you. You love tracking multiple project progressions and know how to keep things moving…
Added 58 mins ago
MC
Director, Supply Chain Management (Hybrid)
Merck Canada
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Clinical Supply Chain Management & Planning, Driving Continuous Improvement, EU Regulations, Logistics Management, Operations Management, Pharmaceutical Packaging, Planning Operations, Plan…
Added 1 hour ago
BC
Quality and Patient Safety Consultant
Brant Community Healthcare System
Brantford, ON
- Full-time
Certification in Patient Safety or completion of a Project Management Program considered an asset
Added 1 hour ago
T
E-Commerce and Analytics Manager
travelbrands
Toronto, ON
- Full-time
Reports To: Senior Director, Integrated Marketing
Added 1 hour ago
MS
Organizational Dashboard Director
Morgan Stanley
Montreal, QC
- Full-time
We’re seeking someone to join our team as an Organizational Dashboard Director to be responsible for execution of the Firm's organizational dashboard program. The role partners globally…
Added 1 hour ago
PB
Construction Manager
PCH Builders
Calgary, AB
- Full-time
Reporting to the Director of Construction, you will lead Site Supervisors and on-site crews while coordinating closely with the Project Coordinator, Supply Chain, and other internal…
Added 2 hours ago
H
Director - Store Design & Development (Pre Construction) – Food Restaurants Chain / Retail / Grocery– Cantonese / Mandarin - MUST have
Hays
Toronto, ON
- $155,000 to $180,000 CAD / year
- Full-time
…– Fresh Frozen & Ambient) and have an existing job open for Director - Store Design & Development (Pre Construction) -Food to lead the Design & construction development of new store /…
Added 2 hours ago
GD
Curriculum Developer II - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting directly to the Director of the Institute’s Culture and Heritage Department, specific duties include: developing curriculum materials, performing needs analyses;…
Added 3 hours ago
F
Project Manager II
Fluor
Vancouver, BC
- Full-time
…overall objective of establishing an execution framework on the project that complies with the contract and ensures the safety, quality, value, timeliness, and Fluor profitability of the…
Added 3 hours ago
UO
Custodial Workload & Training Specialist
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $5,984 to $6,422 CAD / month
- Full-time
The Custodial Workload & Training Specialist reports to the Director, Custodial Services and liaises on a regular basis with Custodial & Team Managers, Facilities Manager, Operations…
Added 3 hours ago
SH
Quality and Compliance Specialist - Diagnostic Services - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Quality Director Diagnostic Services the incumbent is responsible for:
Added 3 hours ago
LC
Marketing Intern, Foodservice & Ingredients (8 months)
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Internship
…workshops, manufacturing plant tours, and an end-of semester…
Added 3 hours ago
Production Analyst
Sofina Foods Inc
Brampton, ON
Detail oriented and an understanding of Project Management principles
Added 4 hours ago
SF
Production Analyst
Sofina Foods Canada
Brampton, ON
- Full-time
Detail oriented and an understanding of Project Management principles
Added 4 hours ago
SL
Business Portfolio Manager
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Working closely with the Director, Business Portfolio Management, this role drives issues from identification through resolution and partners across Finance, Journey and Platform teams,…
Added 4 hours ago
HH
Director of Strategy and Partnerships
Highbridge Human Capital
Remote, Canada
- $142,501 to $152,646 CAD / year
- Contract
- Remote
NACCA is seeking an experienced Director of Strategy and Partnerships for a 14-month maternity leave contract in Ottawa, Ontario. Reporting to the Chief Strategy Officer, the position will…
Added 4 hours ago
S
Global Methods Engineer - Machining
Safran
Mirabel, QC
- Full-time
Assist the director in determining future needs in terms of 5-year capex plan (MTP), operating budgets, and new technologies and/or techniques
Added 4 hours ago
HH
Director of Strategy and Partnerships
Highbridge Human Capital
Ottawa, ON
- $142,501 to $152,646 CAD / year
- Contract
NACCA is seeking an experienced Director of Strategy and Partnerships for a 14-month maternity leave contract in Ottawa, Ontario. Reporting to the Chief Strategy Officer, the position will…
Added 5 hours ago
KC
Project Accountant
Kindred Construction
Vancouver, BC
- Full-time
Our Finance Team thrives in a vibrant, busy, collaborative team environment at Kindred HQ. Reporting to the Finance Director, the Project Accountant will be assigned a selection of…
Added 5 hours ago
UO
Postdoctoral Scholar, Dementia-Inclusive Environments
University of Calgary
Calgary, AB
- $75,000 CAD / year
- Full-time
Managing project activities, including research coordination, data management, and knowledge translation
Added 5 hours ago
H
Property Manager
Hays
Surrey, BC
- $90,000 to $110,000 CAD / year
- Full-time
Reporting to the Director, Property Management, you will support a commercial/retail real estate portfolio and play a key role in ensuring the smooth delivery of tenant relations and…
Added 5 hours ago
L
Program Manager - Risk and Supplier Relationship Management
lululemon
Vancouver, BC
- Full-time
Reporting to the Director, Procurement – Strategy & Analytics, the Program Manager, Risk and Supplier Relationship Management (Responsible Procurement) plays a critical role in embedding…
Added 5 hours ago
FC
Advertising Specialist
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Excellent project management skills and ability to work cross-functionally in a fast-paced environment
Added 5 hours ago
FF
Supply Chain Director
Fusion Fuel Cycles Inc.
Ottawa, ON · Toronto, ON
- Full-time
Operations: set procurement priorities, direct critical sourcing and oversee supplier performance; run day-to-day sourcing, procurement, supplier management, logistics, and inventory.

Queen's University

Faculty Operations Coordinator

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Temporary

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s strategic, academic, and administrative priorities. This position will lead cross-functional initiatives, coordination, departmental communications, supports governance activities, and oversee operational projects that improve efficiency across departments.

Job Description - Key Responsibilities

Executive Leadership Support

Provide operational support to the Program Directors and other clinical leaders on departmental initiatives

Serve as the primary point of contact for departmental correspondence and inquiries, triaging and directing appropriate leadership or staff.

Support implementation of departmental priorities by coordinating clinical projects

Facilitate communication between clinical leadership and administrative teams to ensure timely execution of departmental activities

Manage and coordinate calendars for the Department Head, Associate Director[CK1.1], and Program Medical Directors including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests

Prepare agendas, briefing materials, and follow-up notes for leadership meetings as required

Coordinate travel arrangements and related logistics for department leadership, as needed (ie. CAEP)

Provide administrative oversight for department operations as priorities required

Special Events

Maintain event calendars and timelines, and liaise with internal and external interest holders

Provide oversight and direction on special projects, special events, and communications projects, including venue/room booking, vendor coordination, catering, and on-site support

Coordinates the activities of special project participants and committees. Monitors progress towards goals and ensures the department is on track to successful completion.

Communications

Maintain and update departmental website content, ensuring accuracy and timeliness

Draft, edit, and distribute internal and external news items, announcements, and newsletters

Coordinate with Divisional Chairs and Faculty regarding news items and updates.

Network and ensure regular communications with key interest-holders in the University community to identify initiatives, programs and / or stories to best highlight and support institutional goals.

Governance and Leadership Support

Coordinate governance meetings and leadership forums, including development of materials, action tracking, governance documentation, and follow up

Coordinate governance activities for departmental committees, leadership groups, and working groups

Schedule meetings and coordinate logistics including room bookings (virtual and in-person), agendas and supporting materials

Prepare meeting packages briefing materials presentations and confidential documentation

Record key decisions and action items and monitor progress to completion

Maintain committee records, terms of reference, membership lists, and annual work plans

Support implementation of committee and leadership decisions by coordinating follow-up activities across the department

Provide admirative and operational support for strategic planning sessions, retreats and departmental focus

Reporting

Coordinate the collection, compilation, and formatting of the faculty-wide Annual Report

Track submission deadlines and follow up with contributors across the faculty

Administers and prepares department annual reports, maintains annual calendars and records, updates and maintains policy and procedures and ensures compliance. Highlight situations that have implications to policy or require changes to existing policy, bring these changes to the attention of the respective staff member, provide suggested revisions and where applicable update as necessary.

Qualifications & Experience

Post-secondary diploma or degree in Business, Public or Health Administration or a related field, or equivalent combination of education and experience

Minimum [5+] years of administrative experience, ideally in a post-secondary, healthcare, or academic environment

Demonstrated experience supporting senior leadership, including calendar and meeting management

Experience with website content management and internal/external communications

Experience supporting committees, including minute-taking and action-item tracking

Skills & Competencies

Exceptional organizational skills with the ability to manage competing priorities and deadlines

Strong written and verbal communication skills

High degree of discretion and professionalism when handling confidential and sensitive information

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools

Ability to work independently, exercise sound judgment, and anticipate the needs of leadership

Strong interpersonal skills and a service-oriented approach to internal and external interest-holders

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More about this job

Responsibilities

Provides executive and operational support to departmental leaders, coordinating calendars, communications, projects, events, and governance activities. Oversees committee documentation and follow-up, departmental reporting, website content, and policy and procedure updates.

Requirements

Requires a post-secondary diploma or degree in business, public or health administration, or a related field, or an equivalent combination of education and experience. Requires at least five years of administrative experience, ideally in a post-secondary, healthcare, or academic setting, along with senior-leadership support, communications, website content management, and committee-support experience.

Skills

Organizational Skills
Written Communication
Verbal Communication
Discretion
Professionalism
Microsoft Office
Calendar Management
Meeting Management
Website Content Management
Internal And External Communications
Committee Support
Minute-Taking
Action-Item Tracking
Project Management
Prioritization
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Operational Coordination
Project Management
Calendar Management
Meeting Coordination
Departmental Communications
Website Content Management
Special Events
Governance
Committee Support
Agenda Preparation
Meeting Minutes
Action-Item Tracking
Annual Reporting
Policy And Procedures
Strategic Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidential Documentation
Post-Secondary Education
Healthcare Administration
Higher Education

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