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Added 7 mins ago
VC
Registered Nurse (RN) Med/Surg - Palliative
Vancouver Coastal Health
Richmond, BC
- $41.42 to $55.91 CAD / hour
- Other
…implements and evaluates client care. Participates in discharge planning, functions as a client advocate and teaches clients and their families about illness/injury and overall health…
Added 7 mins ago
VC
Clinical Dietitian
Vancouver Coastal Health
Vancouver, BC
- $43.23 to $53.96 CAD / hour
- Temporary
…patients and patient care programs through the assessment, planning, implementing and outcome evaluation of nutritional goals and care plans. Provides recommendations based on assessment…
Added 7 mins ago
O&
Supervisor, Events - Bar George
Oliver & Bonacini
Montreal, QC
- Full-time
Lead pre-shift meetings covering the event flow, menu, allergies and special requests
Added 22 mins ago
G
Social Media, Digital Marketing & Brand Coordinator
GluteNull
Port Coquitlam, BC
- Full-time
Content Planning & Organization: Maintain a content calendar, coordinate content shoots, organize digital assets, and ensure content is delivered consistently and on schedule.
Added 22 mins ago
EM
Research Manager - E M FLUIDS INC.
E M Fluids Inc.
Toronto, ON
- Full-time
We are seeking a Research Manager with a Chemical Engineering (or engineering, in general) background to lead and support R&D activities, with a strong emphasis on laboratory…
Added 22 mins ago
Events Lead
R W Tomlinson
Ottawa, ON
The Events Lead owns the full scope of every event. No aspect of planning, delivery or follow-up is handed off without the Events Lead's direction and oversight.
Added 52 mins ago
Early Talent Specialist
WSP
Montreal, QC
Lead end-to-end recruitment for assigned early talent positions, from role intake and sourcing through assessment, selection, offer acceptance and handoff.
Added 1 hour ago
VC
Mental Health and Substance Use Nurse (RN/RPN), Psychiatry Inpatient Unit - qathet General Hospital
Vancouver Coastal Health
Powell River, BC
- $41.42 to $55.91 CAD / hour
- Full-time
…organization, provides individualized direct nursing care, discharge planning and case coordination services to a wide range of clients with severe and persistent mental illness, concurrent…
Added 1 hour ago
VC
Clinical Coordinator (RN/RPN), Mental Health & Addictions
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Full-time
…intervention to designated residents/clients/patients. Leads the planning and implementation of innovative approaches for delivering quality and efficient services to support/promote health…
Added 1 hour ago
VC
Social Worker Case Manager - Assertive Community Treatment (ACT)
Vancouver Coastal Health
Vancouver, BC
- $44.85 to $56.02 CAD / hour
- Full-time
…the effectiveness and development of community resources and planning with clients for care and support in accordance with their health needs. Provides continuity of care across the…
Added 1 hour ago
Production Coordinator - EA SPORTS™ NHL
Electronic Arts
Vancouver, BC
Event Coordination: Plan and execute team meetings, and onsite or offsite events, managing logistics such as space planning, catering, materials, communications, and day of coordination to…
Added 1 hour ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
Initiate and maintain contact with event organizers to support the attraction of events to the Uptown with a particular focus on events that will stimulate economic impact to the City,…
Added 1 hour ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Participate in the planning and coordination of in-person Network events, taking the lead in advocating for and ensuring the needs and perspectives of public partners and people with…
Added 1 hour ago
VC
Mental Health and Substance Use Nurse (RN/RPN), Psychiatry Inpatient Unit - qathet General Hospital
Vancouver Coastal Health
Powell River, BC
- Internship
…organization, provides individualized direct nursing care, discharge planning and case coordination services to a wide range of clients with severe and persistent mental illness, concurrent…
Added 1 hour ago
ES
Production Coordinator - EA SPORTS™ NHL
EA SPORTS
Vancouver, BC
- Temporary
Event Coordination: Plan and execute team meetings, and onsite or offsite events, managing logistics such as space planning, catering, materials, communications, and day of coordination to…
Added 1 hour ago
VC
Clinical Coordinator (RN/RPN), Mental Health & Addictions
Vancouver Coastal Health
Vancouver, BC
- Full-time
…intervention to designated residents/clients/patients. Leads the planning and implementation of innovative approaches for delivering quality and efficient services to support/promote health…
Added 1 hour ago
DG
Catering Sous Chef
Dexterra Group
Mississauga, ON
- Full-time
Under the general supervision of the Chef Manager, the Sous Chef oversees procuring, organizing, planning, preparing and/or directing the preparation of all catering events. This role also…
Added 1 hour ago
UA
PAID CREATIVE & CONTENT COORDINATOR
University Apartments Canada
Saskatoon, SK
- Full-time
Tag every Meta ad’s link with UTM codes so each lead in HubSpot traces back to its property, campaign and creative. Use the same naming every time: utm_source=meta, utm_medium=paid_social,…
Added 2 hours ago
Field Sales Specialist
Rogers Communications
St. John's, NL
Added 2 hours ago
VC
Indigenous Patient Navigator, North Vancouver
Vancouver Coastal Health
North Vancouver, BC
- $44.85 to $56.02 CAD / hour
- Full-time
…agencies.The IPN will inform and influence program development, planning and evaluation of services for First Nations, Metis, and Inuit clients through the patient experience process of…
Added 2 hours ago
VC
Peer Support Assistant
Vancouver Coastal Health
Richmond, BC
- $29.76 to $31.64 CAD / hour
- Full-time
…initiatives. Assists the Rehab Supervisor with on-going team planning, development, evaluation and quality improvement…
Added 2 hours ago
S
Business Development Representative - SMT
Solink
Remote, Canada
- $68,500 to $85,000 CAD / year
- Full-time
- Remote
…cold calls, strategic email campaigns, LinkedIn outreach, and event-driven…
Added 2 hours ago
RB
Manager NAV Production
Royal Bank of Canada
Toronto, ON
- Full-time
Lead a team of Fund Accountants in delivering timely and accurate daily NAVs for a group of mutual funds
Added 2 hours ago
Lead Campus Professional at University of Victoria- Hillel BC
Hillel International
Vancouver, BC
Work closely with student boards and lead program planning meetings with student leaders.
Added 2 hours ago
D
Catering Sous Chef
Dexterra
Mississauga, ON
- Up to $25 CAD / hour
- Full-time
Under the general supervision of the Chef Manager, the Sous Chef oversees procuring, organizing, planning, preparing and/or directing the preparation of all catering events. This role also…

Queen's University

Faculty Operations Coordinator

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Temporary

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s strategic, academic, and administrative priorities. This position will lead cross-functional initiatives, coordination, departmental communications, supports governance activities, and oversee operational projects that improve efficiency across departments.

Job Description - Key Responsibilities

Executive Leadership Support

Provide operational support to the Program Directors and other clinical leaders on departmental initiatives

Serve as the primary point of contact for departmental correspondence and inquiries, triaging and directing appropriate leadership or staff.

Support implementation of departmental priorities by coordinating clinical projects

Facilitate communication between clinical leadership and administrative teams to ensure timely execution of departmental activities

Manage and coordinate calendars for the Department Head, Associate Director[CK1.1], and Program Medical Directors including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests

Prepare agendas, briefing materials, and follow-up notes for leadership meetings as required

Coordinate travel arrangements and related logistics for department leadership, as needed (ie. CAEP)

Provide administrative oversight for department operations as priorities required

Special Events

Maintain event calendars and timelines, and liaise with internal and external interest holders

Provide oversight and direction on special projects, special events, and communications projects, including venue/room booking, vendor coordination, catering, and on-site support

Coordinates the activities of special project participants and committees. Monitors progress towards goals and ensures the department is on track to successful completion.

Communications

Maintain and update departmental website content, ensuring accuracy and timeliness

Draft, edit, and distribute internal and external news items, announcements, and newsletters

Coordinate with Divisional Chairs and Faculty regarding news items and updates.

Network and ensure regular communications with key interest-holders in the University community to identify initiatives, programs and / or stories to best highlight and support institutional goals.

Governance and Leadership Support

Coordinate governance meetings and leadership forums, including development of materials, action tracking, governance documentation, and follow up

Coordinate governance activities for departmental committees, leadership groups, and working groups

Schedule meetings and coordinate logistics including room bookings (virtual and in-person), agendas and supporting materials

Prepare meeting packages briefing materials presentations and confidential documentation

Record key decisions and action items and monitor progress to completion

Maintain committee records, terms of reference, membership lists, and annual work plans

Support implementation of committee and leadership decisions by coordinating follow-up activities across the department

Provide admirative and operational support for strategic planning sessions, retreats and departmental focus

Reporting

Coordinate the collection, compilation, and formatting of the faculty-wide Annual Report

Track submission deadlines and follow up with contributors across the faculty

Administers and prepares department annual reports, maintains annual calendars and records, updates and maintains policy and procedures and ensures compliance. Highlight situations that have implications to policy or require changes to existing policy, bring these changes to the attention of the respective staff member, provide suggested revisions and where applicable update as necessary.

Qualifications & Experience

Post-secondary diploma or degree in Business, Public or Health Administration or a related field, or equivalent combination of education and experience

Minimum [5+] years of administrative experience, ideally in a post-secondary, healthcare, or academic environment

Demonstrated experience supporting senior leadership, including calendar and meeting management

Experience with website content management and internal/external communications

Experience supporting committees, including minute-taking and action-item tracking

Skills & Competencies

Exceptional organizational skills with the ability to manage competing priorities and deadlines

Strong written and verbal communication skills

High degree of discretion and professionalism when handling confidential and sensitive information

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools

Ability to work independently, exercise sound judgment, and anticipate the needs of leadership

Strong interpersonal skills and a service-oriented approach to internal and external interest-holders

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More about this job

Responsibilities

Provides executive and operational support to departmental leaders, coordinating calendars, communications, projects, events, and governance activities. Oversees committee documentation and follow-up, departmental reporting, website content, and policy and procedure updates.

Requirements

Requires a post-secondary diploma or degree in business, public or health administration, or a related field, or an equivalent combination of education and experience. Requires at least five years of administrative experience, ideally in a post-secondary, healthcare, or academic setting, along with senior-leadership support, communications, website content management, and committee-support experience.

Skills

Organizational Skills
Written Communication
Verbal Communication
Discretion
Professionalism
Microsoft Office
Calendar Management
Meeting Management
Website Content Management
Internal And External Communications
Committee Support
Minute-Taking
Action-Item Tracking
Project Management
Prioritization
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Operational Coordination
Project Management
Calendar Management
Meeting Coordination
Departmental Communications
Website Content Management
Special Events
Governance
Committee Support
Agenda Preparation
Meeting Minutes
Action-Item Tracking
Annual Reporting
Policy And Procedures
Strategic Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidential Documentation
Post-Secondary Education
Healthcare Administration
Higher Education

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