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Added 31 mins ago
PG
Construction Project Coordinator
Prodigy Group
Vancouver, BC
- Full-time
We are looking for a Project Coordinator to join our Vancouver team!
Added 31 mins ago
BA
Director of Marketing, Events & Community Growth
Boutique Awesome
Longueuil, QC
- Full-time
Working directly with the owners, you’ll take charge of day-to-day marketing and events. You’ll personally create, launch and measure campaigns, lead and coach the events coordinator, and…
Added 45 mins ago
WF
Emergency Management Coordinator
Waycobah First Nation
Whycocomagh, NS
- Full-time
Position: Emergency Management Coordinator (EMC)
Added 1 hour ago
TO
Coordinator, Corporate Security Operations
Town of Caledon
Caledon, ON
- Full-time
Support emergency preparedness initiatives including fire drills, lockdowns, evacuations, and security planning for Town-organized events and community activities
Added 1 hour ago
IC
Technical Support Coordinator
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
Interac Real Time Payments Command Centre is currently recruiting a Technical Support, Coordinator role. This is a vacant role reporting into the Leader, Interac Real Time Payments Command…
Added 1 hour ago
UH
Clinical Research Coordinator I
University Health Network
Toronto, ON
- Full-time
Peter Munk Clinical Trials and Translation Unit (CTTU) is looking for an energetic professional to fill the key role of Clinical Research Coordinator I (CRC I).
Added 1 hour ago
Events and Sponsorship Coordinator
CAA Niagara Talent Management Team
Thorold, ON
CAA Niagara is seeking an enthusiastic and highly organized Events & Sponsorship Coordinator to join our Marketing team. Reporting to the Communications Manager, this role is responsible…
Added 1 hour ago
Coordinator, Internal Audit
VIA HFR - VIA TGF Inc
Montreal, QC
Would you like to take on a stimulating, high-impact challenge? We are looking for a Coordinator, Internal Audit.
Added 1 hour ago
Finance and Administration Assistant, College of Dentistry
University of Saskatchewan
Saskatoon, SK
Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
Added 1 hour ago
TS
Spiritual Care Advisor
The Salvation Army Canada and Bermuda Territory
Vancouver, BC · Grace Health Services - Southview Terrace
- Full-time
Facilitate orientation events for new residents.
Added 1 hour ago
OS
Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
- Full-time
Assist Program Coordinator with requests and provide excellent customer service
Added 2 hours ago
HC
Marketing and New Business Coordinator
Havas CX Canada
Toronto, ON
- Contract
We are seeking a strategic, creative and Marketing and New Business Coordinator to help support internal and external marketing communications and to support Havas CX’s client growth…
Added 2 hours ago
K
Social Media Coordinator
Kodify
Remote, Canada
- Full-time
- Remote
…embracing thrilling challenges tailor-made for a star Social Media…
Added 2 hours ago
G
Social Media, Digital Marketing & Brand Coordinator
GluteNull
Port Coquitlam, BC
- Full-time
We’re looking for a creative, outgoing, and hands-on Social Media, Digital Marketing & Brand Coordinator to help bring GluteNull to life both online and in person.
Added 2 hours ago
PD
Service Coordinator
Partners Development Group
Okotoks, AB
- Full-time
We are seeking a Service Coordinator for the Partners Properties residential portfolio. This role is the central link between our residents and our maintenance team. You will manage…
Added 2 hours ago
D
Patient Care Coordinator - Applewood Dental
dentalcorp
Innisfil, ON · Applewood Dental
- Full-time
Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth
Added 3 hours ago
IC
Consultant – Museum, Events and Outreach Programme Coordinator
International Civil Aviation Organization
Montreal, QC
- Full-time
The Consultant – Museum, Events and Outreach Programme Coordinator will help bring these experiences to life. The role combines museum and exhibition coordination, educational visits and…
Added 3 hours ago
TF
Enrolment & Programming Coordinator
Toronto Fashion Academy
Toronto, ON · Greater Toronto Area, Canada
- Contract
…industry-focused programs, workshops, networking opportunities, fashion events, and hands-on experiences, TFA provides students with opportunities to develop their skills, build…
Added 3 hours ago
VC
Clinical Coordinator (RN/RPN), Mental Health & Addictions
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Full-time
Come work as a Clinical Coordinator (RN/RPN), Mental Health & Addictions with Vancouver Coastal Health (VCH). Apply now to join our team!
Added 3 hours ago
Production Coordinator - EA SPORTS™ NHL
Electronic Arts
Vancouver, BC
We’re looking for a proactive Production Coordinator to join our Studio Operations team on a temporary full-time basis for 6-months. We are looking for a problem solver who is passionate…
Added 3 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 3 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 3 hours ago
R|
Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 3 hours ago
SJ
Patient Care Coordinator Operating Room
St. Joseph's Health Centre, Toronto
Toronto, ON
- Full-time
…orientation of RNs taking a charge position on shift) and monitors events related to staff, patients and…
Added 3 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…

Queen's University

Faculty Operations Coordinator

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Temporary

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s strategic, academic, and administrative priorities. This position will lead cross-functional initiatives, coordination, departmental communications, supports governance activities, and oversee operational projects that improve efficiency across departments.

Job Description - Key Responsibilities

Executive Leadership Support

Provide operational support to the Program Directors and other clinical leaders on departmental initiatives

Serve as the primary point of contact for departmental correspondence and inquiries, triaging and directing appropriate leadership or staff.

Support implementation of departmental priorities by coordinating clinical projects

Facilitate communication between clinical leadership and administrative teams to ensure timely execution of departmental activities

Manage and coordinate calendars for the Department Head, Associate Director[CK1.1], and Program Medical Directors including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests

Prepare agendas, briefing materials, and follow-up notes for leadership meetings as required

Coordinate travel arrangements and related logistics for department leadership, as needed (ie. CAEP)

Provide administrative oversight for department operations as priorities required

Special Events

Maintain event calendars and timelines, and liaise with internal and external interest holders

Provide oversight and direction on special projects, special events, and communications projects, including venue/room booking, vendor coordination, catering, and on-site support

Coordinates the activities of special project participants and committees. Monitors progress towards goals and ensures the department is on track to successful completion.

Communications

Maintain and update departmental website content, ensuring accuracy and timeliness

Draft, edit, and distribute internal and external news items, announcements, and newsletters

Coordinate with Divisional Chairs and Faculty regarding news items and updates.

Network and ensure regular communications with key interest-holders in the University community to identify initiatives, programs and / or stories to best highlight and support institutional goals.

Governance and Leadership Support

Coordinate governance meetings and leadership forums, including development of materials, action tracking, governance documentation, and follow up

Coordinate governance activities for departmental committees, leadership groups, and working groups

Schedule meetings and coordinate logistics including room bookings (virtual and in-person), agendas and supporting materials

Prepare meeting packages briefing materials presentations and confidential documentation

Record key decisions and action items and monitor progress to completion

Maintain committee records, terms of reference, membership lists, and annual work plans

Support implementation of committee and leadership decisions by coordinating follow-up activities across the department

Provide admirative and operational support for strategic planning sessions, retreats and departmental focus

Reporting

Coordinate the collection, compilation, and formatting of the faculty-wide Annual Report

Track submission deadlines and follow up with contributors across the faculty

Administers and prepares department annual reports, maintains annual calendars and records, updates and maintains policy and procedures and ensures compliance. Highlight situations that have implications to policy or require changes to existing policy, bring these changes to the attention of the respective staff member, provide suggested revisions and where applicable update as necessary.

Qualifications & Experience

Post-secondary diploma or degree in Business, Public or Health Administration or a related field, or equivalent combination of education and experience

Minimum [5+] years of administrative experience, ideally in a post-secondary, healthcare, or academic environment

Demonstrated experience supporting senior leadership, including calendar and meeting management

Experience with website content management and internal/external communications

Experience supporting committees, including minute-taking and action-item tracking

Skills & Competencies

Exceptional organizational skills with the ability to manage competing priorities and deadlines

Strong written and verbal communication skills

High degree of discretion and professionalism when handling confidential and sensitive information

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools

Ability to work independently, exercise sound judgment, and anticipate the needs of leadership

Strong interpersonal skills and a service-oriented approach to internal and external interest-holders

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More about this job

Responsibilities

Provides executive and operational support to departmental leaders, coordinating calendars, communications, projects, events, and governance activities. Oversees committee documentation and follow-up, departmental reporting, website content, and policy and procedure updates.

Requirements

Requires a post-secondary diploma or degree in business, public or health administration, or a related field, or an equivalent combination of education and experience. Requires at least five years of administrative experience, ideally in a post-secondary, healthcare, or academic setting, along with senior-leadership support, communications, website content management, and committee-support experience.

Skills

Organizational Skills
Written Communication
Verbal Communication
Discretion
Professionalism
Microsoft Office
Calendar Management
Meeting Management
Website Content Management
Internal And External Communications
Committee Support
Minute-Taking
Action-Item Tracking
Project Management
Prioritization
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Operational Coordination
Project Management
Calendar Management
Meeting Coordination
Departmental Communications
Website Content Management
Special Events
Governance
Committee Support
Agenda Preparation
Meeting Minutes
Action-Item Tracking
Annual Reporting
Policy And Procedures
Strategic Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidential Documentation
Post-Secondary Education
Healthcare Administration
Higher Education

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