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Added 11 mins ago
Mechanical Designer
Hatch
Mississauga, ON
Hatch is seeking a Mechanical Designer new graduate with interest in Mechanical design. Reporting to the Mechanical Discipline Lead Engineer or Discipline Lead Designer you will support…
Added 11 mins ago
Mechanical Engineering Trainee
Hatch
Mississauga, ON
Hatch is seeking a Mechanical Engineering Trainee New Graduate, reporting to the Mechanical Discipline Lead Engineer you will support projects globally working from the Mississauga office…
Added 11 mins ago
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Applications Development Technology Lead
Citi
Mississauga, ON
- Full-time
The Applications Development Technology Lead Analyst is a senior level position responsible for establishing and implementing new or revised application systems and programs in coordination…
Added 11 mins ago
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Product Manager
LBMX
London, ON
- Full-time
Work alongside the Principal Product Managers and the Product Design Lead on discovery, problem framing, and solution design: pressure-testing ideas, prototyping options with AI, and…
Added 11 mins ago
CT
Project Manager, Supply Chain Automation and Asset Management
Canadian Tire Corporation
Brampton, ON · AJ Billes Distribution Centre [AJBDC]
- Full-time
Define objectives, boundaries, deliverables, requirements, acceptance criteria, assumptions, and benefits. Lead impact assessments and formal change control to prevent unauthorized scope…
Added 11 mins ago
Senior Electrical Engineer
CBCL Limited
Saint John, NB
…and renewable energy developments. The candidate we seek will lead complex projects and help shape the future of our electrical utilities and renewables division. This role offers the…
Added 11 mins ago
Senior Electrical Engineer
CBCL Limited
Halifax, NS
…and renewable energy developments. The candidate we seek will lead complex projects and help shape the future of our electrical utilities and renewables division. This role offers the…
Added 11 mins ago
Senior Electrical Engineer
CBCL Limited
Fredericton, NB
…and renewable energy developments. The candidate we seek will lead complex projects and help shape the future of our electrical utilities and renewables division. This role offers the…
Added 11 mins ago
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Embedded Firmware Developer
Avnan
Mississauga, ON
- Temporary
We are looking for an experienced Embedded Firmware Developer to join our engineering team on a 6-month contract. Reporting to the Senior Software Design Lead, you will develop, test and…
Added 11 mins ago
VB
Network & Telecom Analyst II
Vale Base Metals
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting to the Supervisor, Network & Telecom, the Network & Telecom Analyst II is responsible for the operation, maintenance, support, and continuous improvement of network…
Added 11 mins ago
WI
Project Controls Analyst
WSP in Canada
BC · British Columbia, Canada
- Full-time
As a Project Controls Analyst, you will work closely with our Lead project controls analyst to build trusted partnerships with our Project Managers and technical teams, strengthening cost…
Added 11 mins ago
SQ
Director, Domain Enterprise Architect, RPA and Intelligent Automation
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, RPA and Intelligent Automation leads the architecture for Sun…
Added 11 mins ago
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Program and Events Producer
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
…sales teams across Canada. In this role, you will independently lead small projects and work streams for advisor-facing webinars, education programs, virtual events, advisor onboarding, and…
Added 11 mins ago
D
Ordonnanceur principal
Davie
Levis, QC
- Full-time
Lead scheduling effort on Ship Building program, with all interfaces and deliverables related to schedule, progress measurement, analysis and reporting and management of team of schedulers…
Added 11 mins ago
IC
Problem Management, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
The vacant Problem Management, Lead role will report to the Leader Process and Operational Excellence as part of a team providing operational oversight for the Real Time Rail payments…
Added 11 mins ago
IC
IT Change Management, Lead
Interac Corp.
Toronto, ON · Interac Corp. Head Office
- Full-time
The vacant Change Management Lead role will report to the Leader Process and Operational Excellence as part of a team providing operational oversight for the Real Time Rail payments systems
Added 25 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 25 mins ago
KR
Senior Manager, Operational Internal Audit
Kassen Recruitment
Saint John, NB
- Full-time
Lead and oversee operational audit engagements, ensuring appropriate risk assessments, thorough testing, and high-quality reporting.
Added 25 mins ago
ZS
Generative AI Engineer
Zodiac Solutions, Inc
Toronto, ON
- Full-time
Key Responsibilities• Lead end-to-end AI Security Assessment engagements, including planning, execution, reporting, and stakeholder management.• Conduct AI/GenAI security, governance, risk,…
Added 25 mins ago
TS
Project Manager - Water/Wastewater Infrastructure
TalentSphere Staffing Solutions
Mississauga, ON
- Full-time
Lead projects that shape the communities where people live, work, and travel.
Added 25 mins ago
CT
Project Manager, Supply Chain Automation and Asset Management
Canadian Tire Corporation
Brampton, ON
- Full-time
Define objectives, boundaries, deliverables, requirements, acceptance criteria, assumptions, and benefits. Lead impact assessments and formal change control to prevent unauthorized scope…
Added 25 mins ago
S
Manager, Content strategy and Operations
Stingray
Toronto, ON
- Full-time
Reporting to the Creative Director and working closely with Sales, Operations, and our creative teams, the Manager, Content Strategy & Operations will play a key role in developing content…
Added 25 mins ago
TS
Risk Manager - Major Infrastructure
TalentSphere Staffing Solutions
Mississauga, ON
- Full-time
Lead the development and implementation of project risk management strategies, processes, and reporting frameworks.
Added 25 mins ago
CC
Coffee Quality & Innovation Manager
Canterbury Coffee
Richmond, BC
- $88,000 to $110,000 CAD / year
- Full-time
Reporting to the Vice President, Operations this role leads our coffee quality, sensory, food safety and quality management programs and team, ensuring product integrity, consistency and…
Added 25 mins ago
TS
Chief Estimator
TalentSphere Staffing Solutions
Mississauga, ON
- Full-time
…work, they're looking for an experienced Chief Estimator to lead their estimating function and play a key role in business…

Queen's University

Faculty Operations Coordinator

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Temporary

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s strategic, academic, and administrative priorities. This position will lead cross-functional initiatives, coordination, departmental communications, supports governance activities, and oversee operational projects that improve efficiency across departments.

Job Description - Key Responsibilities

Executive Leadership Support

Provide operational support to the Program Directors and other clinical leaders on departmental initiatives

Serve as the primary point of contact for departmental correspondence and inquiries, triaging and directing appropriate leadership or staff.

Support implementation of departmental priorities by coordinating clinical projects

Facilitate communication between clinical leadership and administrative teams to ensure timely execution of departmental activities

Manage and coordinate calendars for the Department Head, Associate Director[CK1.1], and Program Medical Directors including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests

Prepare agendas, briefing materials, and follow-up notes for leadership meetings as required

Coordinate travel arrangements and related logistics for department leadership, as needed (ie. CAEP)

Provide administrative oversight for department operations as priorities required

Special Events

Maintain event calendars and timelines, and liaise with internal and external interest holders

Provide oversight and direction on special projects, special events, and communications projects, including venue/room booking, vendor coordination, catering, and on-site support

Coordinates the activities of special project participants and committees. Monitors progress towards goals and ensures the department is on track to successful completion.

Communications

Maintain and update departmental website content, ensuring accuracy and timeliness

Draft, edit, and distribute internal and external news items, announcements, and newsletters

Coordinate with Divisional Chairs and Faculty regarding news items and updates.

Network and ensure regular communications with key interest-holders in the University community to identify initiatives, programs and / or stories to best highlight and support institutional goals.

Governance and Leadership Support

Coordinate governance meetings and leadership forums, including development of materials, action tracking, governance documentation, and follow up

Coordinate governance activities for departmental committees, leadership groups, and working groups

Schedule meetings and coordinate logistics including room bookings (virtual and in-person), agendas and supporting materials

Prepare meeting packages briefing materials presentations and confidential documentation

Record key decisions and action items and monitor progress to completion

Maintain committee records, terms of reference, membership lists, and annual work plans

Support implementation of committee and leadership decisions by coordinating follow-up activities across the department

Provide admirative and operational support for strategic planning sessions, retreats and departmental focus

Reporting

Coordinate the collection, compilation, and formatting of the faculty-wide Annual Report

Track submission deadlines and follow up with contributors across the faculty

Administers and prepares department annual reports, maintains annual calendars and records, updates and maintains policy and procedures and ensures compliance. Highlight situations that have implications to policy or require changes to existing policy, bring these changes to the attention of the respective staff member, provide suggested revisions and where applicable update as necessary.

Qualifications & Experience

Post-secondary diploma or degree in Business, Public or Health Administration or a related field, or equivalent combination of education and experience

Minimum [5+] years of administrative experience, ideally in a post-secondary, healthcare, or academic environment

Demonstrated experience supporting senior leadership, including calendar and meeting management

Experience with website content management and internal/external communications

Experience supporting committees, including minute-taking and action-item tracking

Skills & Competencies

Exceptional organizational skills with the ability to manage competing priorities and deadlines

Strong written and verbal communication skills

High degree of discretion and professionalism when handling confidential and sensitive information

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools

Ability to work independently, exercise sound judgment, and anticipate the needs of leadership

Strong interpersonal skills and a service-oriented approach to internal and external interest-holders

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More about this job

Responsibilities

Provides executive and operational support to departmental leaders, coordinating calendars, communications, projects, events, and governance activities. Oversees committee documentation and follow-up, departmental reporting, website content, and policy and procedure updates.

Requirements

Requires a post-secondary diploma or degree in business, public or health administration, or a related field, or an equivalent combination of education and experience. Requires at least five years of administrative experience, ideally in a post-secondary, healthcare, or academic setting, along with senior-leadership support, communications, website content management, and committee-support experience.

Skills

Organizational Skills
Written Communication
Verbal Communication
Discretion
Professionalism
Microsoft Office
Calendar Management
Meeting Management
Website Content Management
Internal And External Communications
Committee Support
Minute-Taking
Action-Item Tracking
Project Management
Prioritization
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Operational Coordination
Project Management
Calendar Management
Meeting Coordination
Departmental Communications
Website Content Management
Special Events
Governance
Committee Support
Agenda Preparation
Meeting Minutes
Action-Item Tracking
Annual Reporting
Policy And Procedures
Strategic Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidential Documentation
Post-Secondary Education
Healthcare Administration
Higher Education

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