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Lot Associate OpenRoad Mazda Port Moody
OpenRoad Auto Group
Port Moody, BC
- Part-time
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Temporary Fashion Associate - Reitmans
RCL - Reitmans Canada Ltd/Ltée
Gander, NL
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel jour
LinkedIn
Repentigny, QC
- Part-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
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Part Time Flex Sales Associate
Pandora
Gatineau, QC
- $17 to $21.25 CAD / hour
- Part-time
Flexible Sales Associate (Part-Time) is a role that fits your lifestyle. As a Flexible Staff Associate, you’ll jump in when it matters most (peak hours) to deliver incredible fan…
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(CAN) Overnight Associate
Walmart Canada
Toronto, ON · Scarborough, ON
- Contract
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
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(CAN) Associé, équipe de produits santé-beauté
Walmart Canada
Saint-Léonard, NB · St Leonard, NB
- Full-time
Position Summary...To provide exceptional customer service and assist in salesfloor operations in the Cosmetics department to ensure a positive shopping experience and drive customer…
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(CAN) OMNI Customer Fulfillment Associate
Walmart Canada
Kindersley, SK
- Full-time
Position Summary...Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you…
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(CAN) Overnight Associate
Walmart Canada
Woodstock, NB
- Full-time
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
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(CAN) OMNI Customer Fulfillment Associate
Walmart Canada
Bracebridge, ON
- Full-time
Position Summary...Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you…
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(CAN) Asset Protection Operations Team Associate
Walmart Canada
Whitehorse, YT
- Full-time
Position Summary...An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate…
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(CAN) Stockperson/Cartpusher
Walmart Canada
Dieppe, NB
- Full-time
…and a strong focus on safety, this role supports smooth store operations while building valuable skills in retail, teamwork, and customer…
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(CAN) Asset Protection Associate
Walmart Canada
Barrie, ON
- Full-time
Position Summary...The Asset Protection Associate plays a key role in creating and maintaining a safe, secure, and professional store environment for customers, associates, visitors, and…
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(CAN) Préposé au traitement des commandes OMNI
Walmart Canada
Rimouski, QC
- Full-time
Position Summary...Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you…
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(CAN) Overnight Associate Temporary - Contract ends May 10, 2027
Walmart Canada
Brampton, ON
- Contract
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
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Senior Counsel, Litigation
Walmart Canada
Mississauga, ON
- Full-time
Educating and training on legal requirements within the business, in partnership with business stakeholders such as Compliance, People, and Operations
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Senior Analyst, Walmart Services - WMC Systems Administrator
Walmart Canada
Mississauga, ON
- Full-time
Reporting to the Senior Manager, Operations, this role will serve as the primary point of contact for Salesforce and other internal business platforms. The System Administrator will manage…
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(CAN) Overnight Associate Temporary - Contract ends May 10, 2027
Walmart Canada
Brampton, ON
- Contract
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
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(CAN) Deli Bakery Team Lead
Walmart Canada
Hamilton, ON
- Contract
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(CAN) Maintenance Associate- Millwright - CONTINENTAL SHIFT
Walmart Canada
Mississauga, ON
- Full-time
Position Summary...Responsible for the repair and preventative maintenance of automated conveying systems and support operations in all aspects of an automated environment. Responsibilities…
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(CAN) OMNI Customer Fulfillment Associate
Walmart Canada
Calgary, AB
- Full-time
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OMNI Customer Fulfillment Associate (online grocery shopper)
Walmart Canada
Chilliwack, BC
- Full-time
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Overnight Associate PT
Walmart Canada
AB · Edmonton, AB
- Full-time
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…
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(CAN) OMNI Customer Fulfillment Associate
Walmart Canada
Burlington, ON
- Full-time
Position Summary...Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you…
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(CAN) OMNI Customer Fulfillment Associate
Walmart Canada
Kingston, ON
- Full-time
Position Summary...Working as an OMNI Customer Fulfillment Associate at Walmart Canada is a great opportunity to build valuable skills in a fast‑paced retail environment. In this role, you…
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(CAN) Overnight Associate
Walmart Canada
AB · Edmonton, AB
- Full-time
…processing of merchandise all in a safe and clean environment. This Associate will function as part of a team to strategically plan and execute duties based on workload and operational…

Queen's University

Faculty Operations Coordinator

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Temporary

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Temporary
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Summary

The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s strategic, academic, and administrative priorities. This position will lead cross-functional initiatives, coordination, departmental communications, supports governance activities, and oversee operational projects that improve efficiency across departments.

Job Description - Key Responsibilities

Executive Leadership Support

Provide operational support to the Program Directors and other clinical leaders on departmental initiatives

Serve as the primary point of contact for departmental correspondence and inquiries, triaging and directing appropriate leadership or staff.

Support implementation of departmental priorities by coordinating clinical projects

Facilitate communication between clinical leadership and administrative teams to ensure timely execution of departmental activities

Manage and coordinate calendars for the Department Head, Associate Director[CK1.1], and Program Medical Directors including scheduling meetings, resolving conflicts, and prioritizing time-sensitive requests

Prepare agendas, briefing materials, and follow-up notes for leadership meetings as required

Coordinate travel arrangements and related logistics for department leadership, as needed (ie. CAEP)

Provide administrative oversight for department operations as priorities required

Special Events

Maintain event calendars and timelines, and liaise with internal and external interest holders

Provide oversight and direction on special projects, special events, and communications projects, including venue/room booking, vendor coordination, catering, and on-site support

Coordinates the activities of special project participants and committees. Monitors progress towards goals and ensures the department is on track to successful completion.

Communications

Maintain and update departmental website content, ensuring accuracy and timeliness

Draft, edit, and distribute internal and external news items, announcements, and newsletters

Coordinate with Divisional Chairs and Faculty regarding news items and updates.

Network and ensure regular communications with key interest-holders in the University community to identify initiatives, programs and / or stories to best highlight and support institutional goals.

Governance and Leadership Support

Coordinate governance meetings and leadership forums, including development of materials, action tracking, governance documentation, and follow up

Coordinate governance activities for departmental committees, leadership groups, and working groups

Schedule meetings and coordinate logistics including room bookings (virtual and in-person), agendas and supporting materials

Prepare meeting packages briefing materials presentations and confidential documentation

Record key decisions and action items and monitor progress to completion

Maintain committee records, terms of reference, membership lists, and annual work plans

Support implementation of committee and leadership decisions by coordinating follow-up activities across the department

Provide admirative and operational support for strategic planning sessions, retreats and departmental focus

Reporting

Coordinate the collection, compilation, and formatting of the faculty-wide Annual Report

Track submission deadlines and follow up with contributors across the faculty

Administers and prepares department annual reports, maintains annual calendars and records, updates and maintains policy and procedures and ensures compliance. Highlight situations that have implications to policy or require changes to existing policy, bring these changes to the attention of the respective staff member, provide suggested revisions and where applicable update as necessary.

Qualifications & Experience

Post-secondary diploma or degree in Business, Public or Health Administration or a related field, or equivalent combination of education and experience

Minimum [5+] years of administrative experience, ideally in a post-secondary, healthcare, or academic environment

Demonstrated experience supporting senior leadership, including calendar and meeting management

Experience with website content management and internal/external communications

Experience supporting committees, including minute-taking and action-item tracking

Skills & Competencies

Exceptional organizational skills with the ability to manage competing priorities and deadlines

Strong written and verbal communication skills

High degree of discretion and professionalism when handling confidential and sensitive information

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools

Ability to work independently, exercise sound judgment, and anticipate the needs of leadership

Strong interpersonal skills and a service-oriented approach to internal and external interest-holders

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More about this job

Responsibilities

Provides executive and operational support to departmental leaders, coordinating calendars, communications, projects, events, and governance activities. Oversees committee documentation and follow-up, departmental reporting, website content, and policy and procedure updates.

Requirements

Requires a post-secondary diploma or degree in business, public or health administration, or a related field, or an equivalent combination of education and experience. Requires at least five years of administrative experience, ideally in a post-secondary, healthcare, or academic setting, along with senior-leadership support, communications, website content management, and committee-support experience.

Skills

Organizational Skills
Written Communication
Verbal Communication
Discretion
Professionalism
Microsoft Office
Calendar Management
Meeting Management
Website Content Management
Internal And External Communications
Committee Support
Minute-Taking
Action-Item Tracking
Project Management
Prioritization
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Operational Coordination
Project Management
Calendar Management
Meeting Coordination
Departmental Communications
Website Content Management
Special Events
Governance
Committee Support
Agenda Preparation
Meeting Minutes
Action-Item Tracking
Annual Reporting
Policy And Procedures
Strategic Planning
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidential Documentation
Post-Secondary Education
Healthcare Administration
Higher Education

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