Jobs in Canada

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Coordinator, Digital Marketing
RBC
Toronto, ON
- Full-time
As the Marketing Coordinator within the Wealth Marketing Canada (WMC) web team, you will be the go-to executor for advisor website requests across the country. This is a hands-on,…
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Animal Flow Coordinator
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
The BC SPCA is a dynamic organization with facilities and services across the province of BC. Join an expanding team in an exciting time of change in an organization that makes a…
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Kettle Coordinator
The Salvation Army in Canada
Peterborough, ON
- Full-time
Experience with general office equipment and must have strong skills and experience using word processing (WORD); spread sheet use (EXCEL)
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UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
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HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
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UO
HR Coordinator
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- Full-time
The HR Coordinator supports the delivery of human resources services across the Faculty, with a primary focus on the Dean’s Office, research centres, and SSC. The role provides advice and…
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Housekeeper
Fraser Health
Surrey, BC
- Part-time
Reports damaged and/or inoperable fixtures, furniture, and equipment to the Coordinator, Manager, or designate.
Added 1 min ago
VC
Social Worker - Access and Discharge Coordinator
Vancouver Coastal Health
Vancouver, BC
- Full-time
The Access and Discharge Coordinator is responsible for coordinating a centralized referral and access utilization system for Adult, Older Adult and Youth (aged 13-18) clients. Provides…
Added 15 mins ago
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Turn Around Coordinator (Bilingual in English & French)
Menzies Aviation
Dorval, QC
- Full-time
Ensure all measures are taken to secure a safe, on time operations of all aircraft handling services in accordance with Menzies Aviation and Airline requirements.
Added 15 mins ago
BH
Program Manager - Pregnancy Pathways
Boyle-McCauley Health Care
Edmonton, AB
- $31.03 to $41.58 CAD / hour
- Full-time
…individuals who face multiple barriers to accessing health services. Radius achieves this by providing the highest standard of evidence-informed and client-focused inter-professional care.…
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Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Job Description: The Clinical Coordinator, under the direction of the Manager, is responsible for the daily operations, organization and functioning of the unit. The incumbent coordinates…
Added 30 mins ago
Product Developer, Coordinator
The Aldo Group Inc / Le Groupe Aldo Inc.
Montreal, QC
ALDO Product Services (APS) partners with major global retailers to deliver branded wholesale, private label, and sourcing solutions. The Product coordinator is an entry level role which is…
Added 30 mins ago
Journeyperson - Mechanic
City of Regina
Regina, SK
Must possess a set of mechanics tools as required in the trade · Must possess or be eligible to obtain certification as an SGI Inspection Technician (for heavy truck garage)
Added 30 mins ago
Safety Coordinator
CONA Services
Brampton, ON
The EHS Coordinator is responsible for providing support and expertise in environment, health and safety related matters to the Coca-Cola Brampton facility and operations. This includes…
Added 30 mins ago
Safety Coordinator
CONA Services
Brampton, ON
The EHS Coordinator is responsible for providing support and expertise in environment, health and safety related matters to the Coca-Cola Brampton facility and operations. This includes…
Added 1 hour ago
Wellness Worker
Tungasuvvingat Inuit
Ottawa, ON
Must have strong understanding of mental health conditions, substance use, and developmental challenges across diverse populations
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FH
MRI Technologist - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
- Part-time
…of care, and provides primary, secondary, and some specialty services, including 24/7 emergency (including two critical care trauma bays and a helipad for emergency transport of critical…
Added 1 hour ago
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Administrative Assistant- ( 12 months contract )
KPMG
Montreal, QC
- Temporary
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 1 hour ago
B&
Billing Coordinator
Black & McDonald Limited
Markham, ON
- Full-time
Black & McDonald Limited’s Service Team is actively seeking a Billing Coordinator to join our growing team. In this role, the successful candidate will be responsible for processing…
Added 1 hour ago
LS
N26009 Speech Language Pathologist
Lethbridge School Division
Lethbridge, AB
- $16,800 to $41,400 CAD / year
- Temporary
Proof of Education and Certification is required
Added 1 hour ago
MD
Taxpayer Intake Specialist - State Prog Admin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 1 hour ago
AW
Logistics Coordinator
Agilus Work Solutions
Vaughan, ON
- $52,000 to $58,000 CAD / year
- Full-time
…running smoothly? We're looking for an Inventory & Logistics Coordinator to become the central point of contact for shipping, receiving, inventory control, and logistics…
Added 1 hour ago
Meter Data Management Coordinator
FortisAlberta
Calgary, AB
TITLE: Meter Data Management Coordinator (U26-228)
Added 2 hours ago
Field Service Technician
Imperial Brady
Montreal, QC · Anjou, QC
Perform all assigned tasks as provided by the service coordinator.
Added 2 hours ago
Day Camp Counsellor - FEBRUARY (FT Seasonal)
Town of Canmore
Canmore, AB
Position Overview: Reporting to the Child and Youth Coordinator at the Town of Canmore, Day Camp Counsellors are responsible to deliver safe, fun, and memorable day camp experiences for…

Queen's University

Faculty Resource & Compensation Coordinator (J0926-0129)

Kingston, ON, Canada

$62,142 to $75,772 CAD / year · Full-time

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Job details

Pay: $62,142 to $75,772 CAD / year
Job type: Full-time
Apply by: Dec 9, 2026
Experience: 3-5 years of experience working in a similar role within a healthcare setting is required.
Posting language: English
Posted: Nov 9, 2026

Original job description

Job Summary

Reporting to the Associate Director, Administration, Initiatives, and Operations (AIO), the Faculty Support Coordinator performs a broad range of complex administrative, operational, and financial functions in support of the department’s clinical faculty portfolios. The role is responsible for coordinating clinical faculty appointments, RTP (Renewal, Tenure, Promotion), leaves of absence, recruitment, and committee processes, while also managing faculty-related financial activities, including budget monitoring, payment processing, financial reporting, and compliance with university policies and procedures.

The Faculty Support Coordinator serves as a key resource on matters related to the Southeastern Ontario Academic Medical Association (SEAMO), Departmental Practice Plan, Family Health Organization (FHO), and other physician compensation agreements. The position coordinates hospital privileges for family physicians and allied health professionals affiliated with Queen’s teaching hospitals, supports departmental leadership with faculty recruitment and strategic priorities, and maintains effective relationships with faculty, university partners, hospitals, and external stakeholders. Working with a high degree of independence and initiative, the incumbent manages sensitive and complex matters, establishes priorities, identifies emerging issues, and provides advice and recommendations to support departmental objectives.

Job Description

KEY RESPONSIBILITIES:

Under the direction of the Department Head, coordinates all aspects of clinical faculty appointments, reappointments, renewals, tenure, and promotions, collaborating with faculty committees throughout the review and approval process.

Provides guidance and counseling for faculty seeking clinical academic faculty appointments and promotions in the Department. The incumbent will provide advice and direction to Faculty Family Physicians with respect to document submissions, including letters of support, professional development plans, job descriptions, time commitment forms, teaching dossiers, referee letters, and all related documents and communications as required.

Assists the Associate Director, AIO, with faculty process improvement initiatives, administrative support, faculty-related advisory services, and other activities that enhance faculty operations and processes.

Assists the Department Head with faculty recruitment and advancement activities,

including promotions, communications, planning, coordination, and implementation.

•Facilitates the implementation and maintenance of the following: a clinical faculty appointment and promotion policies and procedures manual, (facilitation of focus groups), interpret and carry out University clinical policies and procedures, provide content for a section of the DFM webpage relating to clinical appointments, as well as department newsletters and annual reports.

•Coordinates and submits documentation for faculty promotions, recruitment, and hospital privileges, ensuring completeness, accuracy, and compliance with departmental, university, and external requirements.

•Supports the administration of these processes through file preparation, stakeholder coordination, information management, data verification, and project implementation to ensure timely and effective outcomes.

•Acts as the departmental contact and resource for SEAMO and FHO agreements, providing guidance, responding to inquiries, resolving routine issues, and escalating complex matters as appropriate.

•Liaises with faculty, university departments, and external stakeholders regarding SEAMO and FHO portfolios, keeping the Department Head informed of key issues, risks, and matters requiring attention.

•Provides communication, consultation, and/or advisory support to the Department’s 500 adjunct faculty in the various communities where educational programs are delivered (e.g. Kingston, Belleville, Oshawa, Peterborough).

•Coordinates the financial components of faculty appointments, renewals, leaves, and changes in responsibility, including interpreting remuneration arrangements, verifying funding sources, time commitments, and effective dates.

•Prepares appointment and compensation documentation for completeness, consistency, and alignment with approved agreements before submission to Queen’s Health Sciences Finance and Staffing teams, as well as external stakeholders as required.

•Tracks compensation-related changes arising from appointments, promotions, leaves, role changes, and terminations and ensures they are communicated to the appropriate units.

•Prepares and verifies faculty payment, reimbursement, and compensation documentation, ensuring accuracy, compliance with financial policies, and timely processing.

•Works closely with Queen’s Health Sciences Finance and Staffing teams, as well as external stakeholders, to ensure transactions are accurate, appropriately authorized, and consistent with University policies and applicable physician funding and practice-plan agreements.

•Undertakes other duties as required in support of the unit or department.

REQUIRED QUALIFICATIONS:

•Completion of a three-year post-secondary program in business administration, financial accounting or a related field is required.

•A University Degree in a related field would be considered an asset.

•3-5 years of experience working in a similar role within a healthcare setting is required.

•Experience working within the Faculty of Health Sciences, Queen’s University, or a teaching hospital would be considered an asset.

•Comprehensive knowledge of applicable employment legislations and experience working within unionized and nonunionized environments. Knowledge of university structure, policies, and procedures would be considered an asset.

•Demonstrated experience utilizing Microsoft Office applications with intermediate Excel proficiency is required.

•Knowledge of PeopleSoft is considered an asset.

•Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

•Excellent customer service, interpersonal, and communication skills, with the ability to interact effectively with diverse stakeholders and manage sensitive or challenging situations with tact, professionalism, and diplomacy.

•Ability to foster positive relations and manage a range of relationships, including interacting with people from a wide variety of backgrounds and cultures in a tactful, polite, confidential, professional, and diplomatic way, and mediating differences where required.

•Demonstrated leadership, initiative, and project management skills, with the ability to work independently and collaboratively to achieve objectives and drive projects to completion.

•Capable of building effective, productive, and professional work relationships, demonstrating a strong client focus.

•Demonstrated ability to work effectively under pressure, manage multiple competing priorities and interruptions, meet tight deadlines, and maintain a proactive, service-oriented approach.

•Knowledge of HR related legislation, policies, and best practices.

•Excellent computer skills including word processing, familiarity with database applications, HRIS systems, data retrieval, and willingness to learn new software programs as required and ability to keep up with changing technology.

•Demonstrated knowledge of Queen’s University clinical faculty appointments and promotions policy and procedures.

•Excellent judgment in dealing with highly confidential material and issues while maintaining excellent rapport with key personnel within the Department as well as outside of the Faculty of Health Sciences and the University.

•Strong organizational skills with a demonstrated ability to set priorities and introduce systems and procedures in order to manage a large number of faculty appointments, promotions, and faculty events.

•Exceptional attention to detail and accuracy in data management, document preparation, and review of complex information.

•Analytical, interpretive, and problem-solving skills. Ability to examine a number of alternative possibilities and arrive at the best solution.

•Ability to monitor budgets and expenditures, track financial performance, reconcile transactions, identify discrepancies, and prepare financial reports and forecasts.

•Expertise in preparing and verifying payment, reimbursement, and compensation documentation, maintaining accurate financial records, ensuring compliance with policies and procedures.

DECISION MAKING:

•Prioritize work and time to decide the most important tasks among several, with competing deadlines. Recognize urgent requests and prioritize information that needs to be dealt with immediately. Ensure that work is completed in a timely fashion and that deadlines are met.

•Exercise judgment in identifying when to resolve matters independently or when complex matters should be referred to Associate Director or Department Head, ensuring that comprehensive background information is collected and shared.

•Determines appropriate response to a range of client enquiries. Takes all necessary steps to resolve the matter on own where possible and assesses whether resources, research or consultation is needed. Refers issues to others for resolution when necessary.

•Determine content of data required for reporting. Identify if data is missing and what further action is required. Determine report structure and layout.

•Determine content and formatting for simple to complex appointment letters, correspondence, and reports for the signature of the Department Head, etc.

•Decides when review by Associate Director or Department Head is required.

•Based on information and direction of department, interpret policy or analyze procedures and recommend changes or amendments as required.

•Make daily operation decisions and resolve administrative problems within guidelines. Answer queries and produce and distribute information material. Refer more complex problems to more senior staff.

•Determine content and format of correspondence, reports and presentations prepared on behalf of senior administrator.

•Exercises judgment in identifying, investigating, and resolving financial discrepancies, escalating complex issues as appropriate to ensure accuracy and compliance.

•Determines appropriate financial processing and documentation requirements for payments, reimbursements, and compensation transactions, ensuring adherence to institutional policies and funding guidelines.

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More about this job

Responsibilities

Coordinates clinical faculty appointments, renewals, promotions, recruitment, leaves, and hospital privileges, while advising faculty and supporting departmental processes. Manages faculty compensation and financial documentation, monitors related transactions, and liaises with university teams, hospitals, and external stakeholders to ensure accuracy and policy compliance.

Requirements

Requires a three-year post-secondary program in business administration, financial accounting, or a related field, plus 3–5 years of similar experience in a healthcare setting; a related university degree is an asset. Candidates should bring knowledge of employment legislation and HR practices, intermediate Excel skills, strong financial and organizational abilities, and excellent judgment, communication, and stakeholder-management skills.

Skills

Faculty Appointment Coordination
Promotion and Tenure Administration
Financial Administration
Budget Monitoring
Payment Processing
Financial Reporting
Compensation Administration
Policy Interpretation
Project Management
Stakeholder Relations
Microsoft Excel
PeopleSoft
Data Management
Document Preparation
Problem-Solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Clinical Faculty Appointments
Faculty Promotions
Tenure
Recruitment
Leaves Of Absence
Hospital Privileges
SEAMO
Family Health Organization
Physician Compensation
Departmental Practice Plan
Budget Monitoring
Financial Reporting
Payment Processing
Reimbursements
PeopleSoft
Microsoft Office
Microsoft Excel
Healthcare
Higher Education
Employment Legislation
Human Resources Information Systems
University Policies
Data Management
Financial Compliance
Project Management
Stakeholder Relations

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Jobs in Canada