Jobs in Canada

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Added 1 hour ago
IH
Employee Health & Wellness Advisor
Interior Health Authority
Kelowna, BC
- Full-time
In accordance with the established vision and values of the organization, the Employee Health & Wellness Advisor supports employees requiring Employee Health & Wellness services through the…
Added 2 hours ago
VS
Senior Labour Relations Advisor (2026-11093)
Verve Senior Living
Toronto, ON · North York, ON
- Full-time
Reporting to the National People Manager, the Senior Labour Relations Advisor provides focused labour and employee relations support across assigned residences and business areas. The role…
Added 5 hours ago
Manager, Contracting, Pacific Link
Trans Mountain
Calgary, AB
…than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington…
Added 6 hours ago
LK
Interim Strategic Advisor – HR - Workforce Transition & Transformation
LHH Knightsbridge
Toronto, ON · Greater Toronto Area, Canada
- Contract
Working closely with the CHRO, senior executives, HR leadership, labour relations, communications and project resources, the Interim Senior HR Leader will develop and initiate an integrated…
Added 6 hours ago
Human Resources Generalist
VCNA
St. Marys, ON
Serves as an advisor to plant leaders on applicable Ontario employment and labour legislation, collective agreement requirements, Company policies, ethical and workplace issues, employee…
Added 6 hours ago
LC
Human Resources Business Partner - SDM Northern Alberta
Loblaw Companies Limited
Edmonton, AB
- Full-time
You will be fully conversant with corporate policies, National Standards, Associate-Owner guidelines and related legislation. As the Human Resources Business Partner, you will be…
Added 8 hours ago
P
Toronto Parking Authority - Director, Human Resources
Phelps
Toronto, ON
- Full-time
The Director oversees key areas including employee relations, talent management, workforce planning, performance management, compensation, policy development, recruitment, employee…
Added 8 hours ago
AA
Human Resources Manager
ALMAG Aluminum
Brampton, ON
- Full-time
The HR Manager leads Almag's HR team and makes sure HR services are delivered accurately, on time, and in compliance across all Almag groups. Working closely with the VP, Human Resources,…
Added 8 hours ago
AA
Human Resources Manager
Almag Aluminum
Brampton, ON
- Full-time
The HR Manager leads Almag's HR team and makes sure HR services are delivered accurately, on time, and in compliance across all Almag groups. Working closely with the VP, Human Resources,…
Added 8 hours ago
R|
Human Resources Advisor - Maternity leave replacement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Support managers in managing complex situations related to employee relations, performance, and conduct.
Added 9 hours ago
QU
Manager, Professional Administration Services
Queen's University
Kingston, ON
- $94,000 to $123,000 CAD / year
- Full-time
Investigate, address and resolve employee/labour relations issues, including disciplinary matters. Make decisions or effective recommendations on matters involving possible discipline,…
Added 20 hours ago
R|
Human Resources Advisor - Maternity leave replacement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Support managers in managing complex situations related to employee relations, performance, and conduct.
Added 1 day ago
RP
Advisor, Employee Relations
Rexall Pharmacy Group Ltd.
Mississauga, ON
- $65,857.6 to $86,438.1 CAD / year
- Full-time
Support the Manager, Employee Relations, in delivering employee relations services across the business, with responsibility for both non-union employee relations matters and unionized…
Added 1 day ago
BF
Human Resources Advisor
Bath Fitter
Saint-Eustache, QC
- Full-time
As a Human Resources Advisor, you will be a key partner to our manufacturing operations and an important contributor to the employee experience. Through a strong on-the-floor presence, you…
Added 1 day ago
E
Labour Relations Advisor
Extendicare
Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
- Full-time
Reporting to the Director, Labour and Employee Relations, the Labour Relations Advisor will provide guidance, direction, and support to Human Resources and Operations teams across multiple…
Added 1 day ago
Human Resources Advisor
Bath Fitter Corporate
Saint-Eustache, QC
As a Human Resources Advisor, you will be a key partner to our manufacturing operations and an important contributor to the employee experience. Through a strong on-the-floor presence, you…
Added 1 day ago
R|
Human Resources Advisor - Maternity leave replacement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Support managers in managing complex situations related to employee relations, performance, and conduct.
Added 1 day ago
Business Partner - Employee and Labour Relations
Okanagan College
Kelowna, BC
The Business Partner serves as a trusted advisor on complex and sensitive employee and labour relations matters and works collaboratively with leaders, employees, union representatives and…
Added 1 day ago
UO
HR Partner
University of Alberta
Edmonton, AB
- Full-time
You will leverage your position as an integrated resource and subject matter expert to understand your client’s goals and objectives and apply a strategic problem solving and consultative…
Added 1 day ago
HC
Human Resources Assistant - CHSW (2026-NON-GG-336)
Hastings County
Belleville, ON
- Full-time
Must possess a strong ability to multi-task in a high caliber environment · Must possess ability to take initiative to improve work processes
Added 1 day ago
R|
Human Resources Advisor - Maternity leave replacement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Support managers in managing complex situations related to employee relations, performance, and conduct.
Added 2 days ago
TC
HR Business Partner Manager, Distribution Center
TJX Canada – Winners, Marshalls, HomeSense
Delta, BC
- $89,208 to $135,086.4 CAD / year
- Full-time
Serve as a trusted advisor to leaders on talent management, employee relations, performance management, organizational effectiveness, and change management.
Added 2 days ago
TT
HR Business Partner Manager, Distribution Center
The TJX Companies, Inc.
Delta, BC · CAN TJX Canada Distribution Centre Churchill Street
- $89,208 to $135,086.4 CAD / year
- Full-time
Serve as a trusted advisor to leaders on talent management, employee relations, performance management, organizational effectiveness, and change management.
Added 2 days ago
A
Human Resources Business Partner
Altis
Ottawa, ON · Kanata, ON
- Full-time
In this role, you'll be a trusted advisor to managers and employees, balancing hands-on labour relations responsibilities with broader HR initiatives. You'll join a collaborative team that…
Added 2 days ago
R|
Human Resources Advisor - Maternity leave replacement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Support managers in managing complex situations related to employee relations, performance, and conduct.

Queen's University

Manager, Professional Administration Services

Kingston, ON, Canada

$94,000 to $123,000 CAD / year · Full-time

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Job details

Pay: $94,000 to $123,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Job Summary

Reporting to the Executive Director, Office of the Vice-Provost Student Affairs (OVPSA), the Manager, Professional Administration Services leads the coordination of administrative, Human Resources (HR), Information Technology (IT) and related operational support to the OVPSA and the division. As the primary liaison with central services, including Integrated Finance Services (IFS) for financial service requirements, the Manager ensures the division receives the services it needs, work is actioned, and processes are developed and implemented in alignment with institutional structures and timelines. The Manager also allocates OVPSA resources against divisional priorities and provides analysis and strategic advice to the Executive Director and senior leaders.

As a key resource to the portfolio, the Manager, Professional Administration Services, works with Student Affairs units to coordinate financial requirements, including activities related to the annual budget process, and contributes to integrated planning across the portfolio as an expert advisor to facilitate decision making and increase operational effectiveness. Working closely with the Executive Director and unit leaders, the Manager, Professional Administration Services, identifies resource availability, assigns work and ensures effective coordination across teams so that services supporting students can be delivered consistently and efficiently.

This role develops positive, productive and collaborative relationships across the institution, and engages with stakeholders to build effective networks and partnerships to meet divisional and institutional priorities. The role requires strong leadership, budget and financial management, HR, and progressive senior administrative experience, and regularly supports senior leadership.

Job Description

KEY RESPONSIBILITIES:

Manage the day-to-day operations of OVPSA professional services, providing leadership and direction for administrative and operational services, setting goals and priorities in collaboration with central contacts, and with senior leaders in the division.

Oversee the administrative and logistical functions of the OVPSA, recommending, developing and implementing service, systems and procedural improvements for efficient and effective operations.

Provide leadership, team building, strategic planning, visioning and oversight for OVPSA administrative services, collaborating with central service providers, including IFS, to ensure delivery of a seamless integrated service approach within the OVPSA and in the portfolio.

Work with Student Affairs units to assess ongoing and emerging Financial, HR and Admin-related needs and develop action plans to ensure deliverables are on track and on time.

Identify opportunities to improve business processes and systems, implement changes independently or make recommendations to the Executive Director.

Resolve operational issues as they arise, escalating highly complex or sensitive matters as appropriate.

Contribute to the development of annual and long-range plans for the OVPSA, including staffing plans, organizational objectives and measures of success.

Serve as the first point of contact for requests to the Executive Director, assess each request, determine its priority and coordinate the appropriate action or response.

Collaborate within the OVPSA to identify and prioritize upcoming activities, determine resource needs and communicate with colleagues to ensure clarity of process to achieve service goals and targets.

Identify, develop and maintain relationships with key partners.

Ensure documentation of divisional processes and procedures is up to date and communicated effectively with OVPSA professional and administrative staff.

As the liaison to the Integrated Finance Services team, monitor budgets, track expenditures against approved allocations, and work with the Integrated Finance Services Team to prepare budgets, variance reports and forecasts for the Executive Director.

Support the Executive Director in the preparation and follow-up of advancement-related and external funding-related expenditures, materials, budgets and proposals.

Represent the OVPSA on ad hoc committees and working groups, as assigned. Assign and follow up on resulting action items.

Serve as the OVPSA Freedom of Information and Protection of Privacy Act (FIPPA) contact.

Conduct research and analysis, interpret data and prepare correspondence, reports, presentations and briefing notes for senior leadership.

Lead the OVPSA administrative team by planning and providing direction, guidance and coaching.

Identify staffing needs, lead or participate in selection committees, and make effective recommendations on hiring, as appropriate.

Coordinate HR administration for the OVPSA including recruitment logistics, onboarding, position documentation and appointment processing in partnership with central Human Resources.

Manage performance by establishing performance standards, reviewing and evaluating performance and conducting formal performance reviews on an ongoing basis.

Assess staff training and development needs and ensure that employees receive training required to build and sustain successful performance.

Investigate, address and resolve employee/labour relations issues, including disciplinary matters. Make decisions or effective recommendations on matters involving possible discipline, discharge and probationary termination.

Promote a culture of inclusion, with a commitment to the university’s I-EDIAA goals, and initiatives designed to foster an inclusive, supportive, and welcoming work environment for individuals with diverse backgrounds and identities.

Complete other duties in support of the division as required.

REQUIRED QUALIFICATIONS:

University degree, preferably in Public Administration, Business Administration, Finance or a related field.

Minimum of 7 years of progressively responsible management experience, including leadership and supervision of administrative staff, financial management, HR management, operational planning and project responsibilities.

Demonstrated experience in project management and coordination in a complex, multi-faceted environment involving high-level problem-solving skills.

In-depth knowledge of operational policies and procedural frameworks within any post-secondary environment.

Demonstrated ability to deal with highly confidential and sensitive subjects/issues.

Advanced Microsoft Office skills, particularly Excel and PowerPoint.

Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

Advanced analytical skills to interpret data and propose action plans and options to facilitate senior management problem solving and planning decisions.

Exceptional attention to detail and superior organizational and planning skills, with the ability to balance competing and sensitive priorities in a confidential, fast-paced and demanding environment.

Managerial skills and ability to motivate and create a positive and inclusive work environment.

Must be creative and willing to develop and implement new ideas and innovative approaches to set and meet objectives.

Strong team player and collaborator, who works well under pressure, with the ability to adapt to change and demonstrate flexibility and initiative. This includes the ability to respond to tight deadlines and conflicting priorities.

Excellent communication skills, both written and verbal.

Strong project management skills.

Strong relationship building and negotiation skills to foster positive, collaborative working relationships and build professional credibility among senior executives.

Excellent interpersonal skills with an ability to deal with sensitive issues in a confidential and professional manner, demonstrating tact, diplomacy and effective judgment.

High level of technical literacy essential; demonstrated ability to adapt to changing technology. Ability to learn and apply new technology.

DECISION MAKING:

Provide strategic advice, support and recommendations on a wide variety of complex matters related to operational planning and administration

Make decisions on appropriate structure and processes in the development of strategies and plans. In consultation with the Executive Director, determine how best to propose and implement structure and process change, as necessary.

Prioritize one’s own work, establish approaches to analytical problems and make recommendations for action; determine options or a range of solutions to problems where no clear guidelines exist; complete work within necessary timelines.

Identify opportunities for improvement and provide recommendations for change, including the introduction of new policies, procedures, processes and reporting mechanisms, to best address the needs of the OVPSA and the division.

Determine when decisions and recommendations should be referred to the Executive Director or other senior leaders.

Determine the most appropriate means of collecting, retrieving, analyzing and presenting data and information.

Facilitate office leadership decision making in partnership with central services, including Integrated Finance Services, HR, IT, and administrative operations within the OVPSA, aligned with organizational structures.

Make effective recommendations on level of discipline up to discharge and probationary termination.

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More about this job

Responsibilities

Lead OVPSA administrative and operational services, including financial coordination, HR administration, resource allocation, process improvement, and collaboration with central service teams. Advise senior leaders, manage and develop the administrative team, coordinate divisional planning, and support effective delivery of student services.

Requirements

Requires a university degree, preferably in public administration, business administration, finance, or a related field, and at least seven years of progressively responsible management experience. Candidates should bring experience in financial and HR management, operational planning, project coordination, and post-secondary policies, along with strong analytical, communication, leadership, and organizational skills.

Skills

Leadership
Financial Management
Budgeting And Forecasting
Human Resources Management
Operational Planning
Project Management
Strategic Analysis
Process Improvement
Team Building And Coaching
Communication
Microsoft Excel
Microsoft PowerPoint
Data Analysis
Conflict Resolution
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Student Affairs
Administrative Services
Operational Support
Financial Management
Integrated Finance Services
Budget Process
Budget Monitoring
Variance Reports
Financial Forecasting
Human Resources
Recruitment
Onboarding
Performance Management
Employee Relations
Project Management
Operational Planning
Strategic Planning
Process Improvement
Policy And Procedures
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Data Analysis
Freedom Of Information And Protection Of Privacy Act
I-EDIAA
Resource Allocation
Senior Leadership
Confidentiality
Stakeholder Engagement

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Jobs in Canada