Jobs in Canada

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Added 11 mins ago
M
Survey Assistant, Lethbridge
Midwest
Lethbridge, AB
- Full-time
…industry-leading project solutions that are customer-centric and technology driven. Our success is defined by engaged employees, unbending safe work practices, loyal clients and doing the…
Added 11 mins ago
LC
Administrateur(trice), avantages sociaux et SIRH | Benefits & HRIS Administrator
Laura Canada
Laval, QC
- Full-time
L’administrateur, avantages sociaux et systèmes d’information des ressources humaines (SIRH) joue un rôle clé dans la gestion quotidienne des régimes d’avantages sociaux offerts aux membres…
Added 11 mins ago
TT
Database Developer
Torus Talent
Langley (District), BC · Langley, BC
- $80,000 to $100,000 CAD / year
- Full-time
Hold post-secondary education in computer science, software engineering, information technology, or a related field; equivalent practical experience may be considered.
Added 11 mins ago
Front Desk Associate - Empire Homes Design Centre
The Employee Experience Team
Caledonia, ON
Post secondary education in Interior Design or Interior Decorating.
Added 11 mins ago
O
Senior Partner Information Governance
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
…operationalization and continuous improvement of OLG's federated information/data governance model and responsible AI governance practices, translating enterprise policies, standards and…
Added 11 mins ago
O&
Administrative Coordinator
Owen & Associates
Collingwood, ON
- Full-time
Post-secondary education in office administration, business administration, or a related field is considered an asset. Equivalent practical experience will also be considered.
Added 11 mins ago
TS
Administrative Assistant
The Salvation Army Canada and Bermuda Territory
Gibsons, BC · Sunshine Coast Ministries
- Part-time
Standard Class 5 drivers license required
Added 26 mins ago
SharePoint and Automation Assistant
University of Guelph
Guelph, ON
A post-secondary degree or a two (2) year diploma in business, information technology, computer information systems, office administration, data management or a related field.
Added 41 mins ago
MA
Business Analyst
MSH Americas - Diot-Siaci Group
Canada
- Contract
Post-secondary education in Business Administration, Computer Science, Information Systems, or a related field, or an equivalent combination of education and relevant experience.
Added 41 mins ago
HT
Technical Trainer
Husky Technologies
Bolton, ON
- Full-time
Post-Secondary education or skilled trade certification required · Must have the right to work in the United States (citizenship or green card)
Added 41 mins ago
B
Order Processing Administrator
backdrop.com
Vancouver, BC
- Full-time
You'll play an important role in keeping orders organized, ensuring deadlines are met, and coordinating information between our Sales, Design, Purchasing, Production, and Shipping teams.
Added 1 hour ago
MA
Business Analyst
MSH Americas - Diot-Siaci Group
Toronto, ON
- $95,000 to $110,000 CAD / year
- Full-time
Post-secondary education in Business Administration, Computer Science, Information Systems, or a related field, or an equivalent combination of education and relevant experience.
Added 1 hour ago
MA
Business Analyst
MSH Americas - Diot-Siaci Group
Toronto, ON
- $95,000 to $110,000 CAD / year
- Full-time
Post-secondary education in Business Administration, Computer Science, Information Systems, or a related field, or an equivalent combination of education and relevant experience.
Added 1 hour ago
U
Senior Business Analyst
UST
ON · Ontario, Canada
- Full-time
Conduct primary or secondary research when information is not readily available.
Added 1 hour ago
WQ
Département de l’Éducation - Conseiller pédagogique – Français langue seconde (cycle 3 du primaire et secondaire), remplacement temps plein - 35 heures par semaine
Western Quebec School Board
Gatineau, QC
- Full-time
…connexes ; prépare et anime des ateliers de formation et d’information portant sur les composantes du programme d’intégration de la…
Added 1 hour ago
TO
Graphic Design & Video Production Intern
Township of King
King City, ON
- Contract
Recent graduate or currently enrolled in post-secondary education in Graphic Design with an accredited college or university.
Added 1 hour ago
SI
Workforce Coordinator
Shannex Incorporated
Bedford, NS
- Full-time
…program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment…
Added 1 hour ago
MA
Business Analyst
MSH Americas - Diot-Siaci Group
Calgary, AB
- $95,000 to $110,000 CAD / year
- Full-time
Post-secondary education in Business Administration, Computer Science, Information Systems, or a related field, or an equivalent combination of education and relevant experience.
Added 1 hour ago
P
May 2027 - US Corporate Tax (US CPA) - 4 month Co-op - Vancouver
PwC
Vancouver, BC
- Full-time
At PwC, our people in tax focus on helping clients navigate the complexities of operating across borders · You'll help businesses optimize their tax positions and navigate complex cross-border issues from strategy to execution
Added 1 hour ago
Simulation Operations Lead
Cape Breton University
Sydney Indian Reserve No. 28A, NS · Sydney, NS
A post-secondary degree or diploma in Electronics & Controls, Instrumentation, Information Technology (IT), Health Care or a related field.
Added 1 hour ago
Beverage Optimization Technologist
Niagara College
Niagara-on-the-Lake, ON · Daniel J. Patterson Campus, ON
…doors in 1967, Niagara College has grown to become a leader in education and training and one of the most enterprising colleges in…
Added 1 hour ago
CC
Business Development Representative (Alberta)
Closer Conveyancing
Calgary, AB
- $60,000 to $70,000 CAD / year
Keep detailed and accurate records of lead information, call notes, interactions, and pipeline progress.
Added 1 hour ago
SC
Account Manager
Staples Canada
St. Catharines, ON
- Full-time
Post-secondary education in business related discipline – Diploma or Degree preferred.
Added 1 hour ago
SC
Account Manager
Staples Canada
Hamilton, ON
- Full-time
Post-secondary education in business related discipline – Diploma or Degree preferred.
Added 1 hour ago
S
Sales Consultant ll - New Glasgow
Sysco
Halifax, NS · Sysco Halifax
- Full-time
Completion of post-secondary education or equivalent experience; CPSA designation is preferred

Queen's University

Manager, Professional Administration Services

Kingston, ON, Canada

$94,000 to $123,000 CAD / year · Full-time

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Job details

Pay: $94,000 to $123,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Job Summary

Reporting to the Executive Director, Office of the Vice-Provost Student Affairs (OVPSA), the Manager, Professional Administration Services leads the coordination of administrative, Human Resources (HR), Information Technology (IT) and related operational support to the OVPSA and the division. As the primary liaison with central services, including Integrated Finance Services (IFS) for financial service requirements, the Manager ensures the division receives the services it needs, work is actioned, and processes are developed and implemented in alignment with institutional structures and timelines. The Manager also allocates OVPSA resources against divisional priorities and provides analysis and strategic advice to the Executive Director and senior leaders.

As a key resource to the portfolio, the Manager, Professional Administration Services, works with Student Affairs units to coordinate financial requirements, including activities related to the annual budget process, and contributes to integrated planning across the portfolio as an expert advisor to facilitate decision making and increase operational effectiveness. Working closely with the Executive Director and unit leaders, the Manager, Professional Administration Services, identifies resource availability, assigns work and ensures effective coordination across teams so that services supporting students can be delivered consistently and efficiently.

This role develops positive, productive and collaborative relationships across the institution, and engages with stakeholders to build effective networks and partnerships to meet divisional and institutional priorities. The role requires strong leadership, budget and financial management, HR, and progressive senior administrative experience, and regularly supports senior leadership.

Job Description

KEY RESPONSIBILITIES:

Manage the day-to-day operations of OVPSA professional services, providing leadership and direction for administrative and operational services, setting goals and priorities in collaboration with central contacts, and with senior leaders in the division.

Oversee the administrative and logistical functions of the OVPSA, recommending, developing and implementing service, systems and procedural improvements for efficient and effective operations.

Provide leadership, team building, strategic planning, visioning and oversight for OVPSA administrative services, collaborating with central service providers, including IFS, to ensure delivery of a seamless integrated service approach within the OVPSA and in the portfolio.

Work with Student Affairs units to assess ongoing and emerging Financial, HR and Admin-related needs and develop action plans to ensure deliverables are on track and on time.

Identify opportunities to improve business processes and systems, implement changes independently or make recommendations to the Executive Director.

Resolve operational issues as they arise, escalating highly complex or sensitive matters as appropriate.

Contribute to the development of annual and long-range plans for the OVPSA, including staffing plans, organizational objectives and measures of success.

Serve as the first point of contact for requests to the Executive Director, assess each request, determine its priority and coordinate the appropriate action or response.

Collaborate within the OVPSA to identify and prioritize upcoming activities, determine resource needs and communicate with colleagues to ensure clarity of process to achieve service goals and targets.

Identify, develop and maintain relationships with key partners.

Ensure documentation of divisional processes and procedures is up to date and communicated effectively with OVPSA professional and administrative staff.

As the liaison to the Integrated Finance Services team, monitor budgets, track expenditures against approved allocations, and work with the Integrated Finance Services Team to prepare budgets, variance reports and forecasts for the Executive Director.

Support the Executive Director in the preparation and follow-up of advancement-related and external funding-related expenditures, materials, budgets and proposals.

Represent the OVPSA on ad hoc committees and working groups, as assigned. Assign and follow up on resulting action items.

Serve as the OVPSA Freedom of Information and Protection of Privacy Act (FIPPA) contact.

Conduct research and analysis, interpret data and prepare correspondence, reports, presentations and briefing notes for senior leadership.

Lead the OVPSA administrative team by planning and providing direction, guidance and coaching.

Identify staffing needs, lead or participate in selection committees, and make effective recommendations on hiring, as appropriate.

Coordinate HR administration for the OVPSA including recruitment logistics, onboarding, position documentation and appointment processing in partnership with central Human Resources.

Manage performance by establishing performance standards, reviewing and evaluating performance and conducting formal performance reviews on an ongoing basis.

Assess staff training and development needs and ensure that employees receive training required to build and sustain successful performance.

Investigate, address and resolve employee/labour relations issues, including disciplinary matters. Make decisions or effective recommendations on matters involving possible discipline, discharge and probationary termination.

Promote a culture of inclusion, with a commitment to the university’s I-EDIAA goals, and initiatives designed to foster an inclusive, supportive, and welcoming work environment for individuals with diverse backgrounds and identities.

Complete other duties in support of the division as required.

REQUIRED QUALIFICATIONS:

University degree, preferably in Public Administration, Business Administration, Finance or a related field.

Minimum of 7 years of progressively responsible management experience, including leadership and supervision of administrative staff, financial management, HR management, operational planning and project responsibilities.

Demonstrated experience in project management and coordination in a complex, multi-faceted environment involving high-level problem-solving skills.

In-depth knowledge of operational policies and procedural frameworks within any post-secondary environment.

Demonstrated ability to deal with highly confidential and sensitive subjects/issues.

Advanced Microsoft Office skills, particularly Excel and PowerPoint.

Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

Advanced analytical skills to interpret data and propose action plans and options to facilitate senior management problem solving and planning decisions.

Exceptional attention to detail and superior organizational and planning skills, with the ability to balance competing and sensitive priorities in a confidential, fast-paced and demanding environment.

Managerial skills and ability to motivate and create a positive and inclusive work environment.

Must be creative and willing to develop and implement new ideas and innovative approaches to set and meet objectives.

Strong team player and collaborator, who works well under pressure, with the ability to adapt to change and demonstrate flexibility and initiative. This includes the ability to respond to tight deadlines and conflicting priorities.

Excellent communication skills, both written and verbal.

Strong project management skills.

Strong relationship building and negotiation skills to foster positive, collaborative working relationships and build professional credibility among senior executives.

Excellent interpersonal skills with an ability to deal with sensitive issues in a confidential and professional manner, demonstrating tact, diplomacy and effective judgment.

High level of technical literacy essential; demonstrated ability to adapt to changing technology. Ability to learn and apply new technology.

DECISION MAKING:

Provide strategic advice, support and recommendations on a wide variety of complex matters related to operational planning and administration

Make decisions on appropriate structure and processes in the development of strategies and plans. In consultation with the Executive Director, determine how best to propose and implement structure and process change, as necessary.

Prioritize one’s own work, establish approaches to analytical problems and make recommendations for action; determine options or a range of solutions to problems where no clear guidelines exist; complete work within necessary timelines.

Identify opportunities for improvement and provide recommendations for change, including the introduction of new policies, procedures, processes and reporting mechanisms, to best address the needs of the OVPSA and the division.

Determine when decisions and recommendations should be referred to the Executive Director or other senior leaders.

Determine the most appropriate means of collecting, retrieving, analyzing and presenting data and information.

Facilitate office leadership decision making in partnership with central services, including Integrated Finance Services, HR, IT, and administrative operations within the OVPSA, aligned with organizational structures.

Make effective recommendations on level of discipline up to discharge and probationary termination.

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More about this job

Responsibilities

Lead OVPSA administrative and operational services, including financial coordination, HR administration, resource allocation, process improvement, and collaboration with central service teams. Advise senior leaders, manage and develop the administrative team, coordinate divisional planning, and support effective delivery of student services.

Requirements

Requires a university degree, preferably in public administration, business administration, finance, or a related field, and at least seven years of progressively responsible management experience. Candidates should bring experience in financial and HR management, operational planning, project coordination, and post-secondary policies, along with strong analytical, communication, leadership, and organizational skills.

Skills

Leadership
Financial Management
Budgeting And Forecasting
Human Resources Management
Operational Planning
Project Management
Strategic Analysis
Process Improvement
Team Building And Coaching
Communication
Microsoft Excel
Microsoft PowerPoint
Data Analysis
Conflict Resolution
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Student Affairs
Administrative Services
Operational Support
Financial Management
Integrated Finance Services
Budget Process
Budget Monitoring
Variance Reports
Financial Forecasting
Human Resources
Recruitment
Onboarding
Performance Management
Employee Relations
Project Management
Operational Planning
Strategic Planning
Process Improvement
Policy And Procedures
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Data Analysis
Freedom Of Information And Protection Of Privacy Act
I-EDIAA
Resource Allocation
Senior Leadership
Confidentiality
Stakeholder Engagement

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Work requirements

Jobs in Canada