Jobs in Canada

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Added 20 mins ago
NB
Senior Advisor, Distribution Growth and Transformation
National Bank of Canada
Montreal, QC
- Full-time
A career as a Senior Advisor, Distribution Growth and Transformation with National Bank Insurance means contributing directly to business growth by leading high-impact strategic initiatives.
Added 50 mins ago
Senior Project Manager
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Reporting to the BPMO Director, Project Delivery, the Business Senior Project Manager is responsible for leading complex business transformation initiatives that support strategic…
Added 1 hour ago
MF
Solution Architect, Digital
Momentum Financial Services Group
Toronto, ON
- Full-time
Communicate architectural decisions and trade-offs clearly to both technical and non-technical audiences, including senior leadership.
Added 1 hour ago
TO
Director, Asset Management
Town of Oakville
Oakville, ON
- Full-time
Establish KPIs and performance reporting to give senior leadership and Council clear insight into infrastructure performance, risk and future needs.
Added 1 hour ago
AA
Human Resources Manager
Almag Aluminum
Brampton, ON
- Full-time
…development, and quality of work. The role is also a trusted advisor to managers on employee relations, talent, performance, compensation, organizational effectiveness, and…
Added 2 hours ago
IF
Senior Vice President, Wealth Management
Innovation Federal Credit Union
SK
- Full-time
The Senior Vice President, Wealth Management provides strategic leadership for the growth, profitability, and overall performance of the Wealth Services business at Innovation Federal…
Added 2 hours ago
CF
Associate Director, PSP Operations
Canadian Forces Morale and Welfare Services
Ottawa, ON
- Full-time
You will serve as a trusted advisor to PSP leadership, Base/Wing stakeholders, and senior program managers, fostering strong partnerships that support effective program delivery and…
Added 2 hours ago
IG
VP, Controller
Insight Global
Vancouver, BC
- $180,000 to $210,000 CAD / year
- Full-time
GAAP and US-Canada cross-border experience
Added 2 hours ago
Solution Architect, Digital
Momentum Financial Services Group
Toronto, ON
Communicate architectural decisions and trade-offs clearly to both technical and non-technical audiences, including senior leadership.
Added 2 hours ago
IF
Security Advisor Senior - Incident Response
Intact FC
Toronto, ON · Montreal, QC · Calgary, AB
- Full-time
We’re looking for a Senior Security Advisor to join our growing team!
Added 2 hours ago
AC
Senior Accountant, Quality, Methodology
ACCA Careers
Mississauga, ON
- Full-time
Make an impact with our Quality team as a Senior Accountant, Methodology. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the…
Added 3 hours ago
QU
Manager, Professional Administration Services
Queen's University
Kingston, ON
- $94,000 to $123,000 CAD / year
- Full-time
…analysis and strategic advice to the Executive Director and senior…
Added 3 hours ago
LC
Senior Manager, Risk Advisory
Loblaw Companies Limited
Brampton, ON
- Full-time
Full-time | Hybrid (4 days in office – usually Brampton, limited travel to other offices in the GTA)
Added 3 hours ago
D
Senior Advisor, Business Strategies
Desjardins
Montreal, QC · Levis, QC · Complexe Desjardins Montréal
- Full-time
As a senior business strategy advisor, you help develop plans and business intelligence; monitor business plans and performance; set targets; identify opportunities to improve service…
Added 3 hours ago
C
Sr. Consultant, Workforce Planning and Operating Model Strategy
CIBC
Toronto, ON
- Full-time
…strategic analyses, performance insights, and recommendations for senior leadership. Act as a trusted advisor by connecting insights across strategy, operating model, workforce, financial,…
Added 3 hours ago
AI Director - Global AI Risk Management
Scotiabank
Toronto, ON
…measurement and reporting (NIRAs, RCSA, internal management reports, senior management, and/or Board reports), including identification and escalation of material and emerging…
Added 4 hours ago
IR
Executive Counselor (Trusted Advisor to CIOs & Technology Leaders) | Financial Services, Insurance, Professional Services & Not-for-Profit
Info-Tech Research Group
Canada
- Full-time
…InfoTech, you will advise, challenge, and support CIOs and senior technology, digital, data, and business leaders across Financial Services, Insurance, Professional Services &…
Added 7 hours ago
J
Senior Compensation Analyst
Jobgether
Canada
- $82,500 to $110,000 CAD / year
- Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Compensation Analyst based in Canada.
Added 8 hours ago
GO
Administrative Assistant Registry Intake
Government of Yukon
Beaver Creek, YT
- Full-time
For Senior-level Roles, Please Demonstrate Experience In
Added 13 hours ago
D
Senior Advisor, Product administration
Desjardins
Montreal, QC
- Full-time
As a senior product administration advisor, you provide administrative support to Desjardins components and help administer specialized products and member/client accounts. You lead…
Added 16 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
Following the expansion and full renovation of our south St. Vital office, we are seeking an experienced professional to work directly with our CEO and Senior Advisor.
Added 18 hours ago
IW
Senior Administrative Assistant - Winnipeg, MB
IG Wealth Management
ON · Ontario, Canada
- Full-time
Must develop a strong working knowledge of Advisor Portal and be competent in running reports related to Wealth Advisor and region activity (i.e. Business Insights Dashboard reports, Client…
Added 18 hours ago
AC
Senior Manager, Assurance and Accounting
ACCA Careers
Dryden, ON
- Full-time
Make an impact with our Assurance & Accounting team as a Senior Manager. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 18 hours ago
GC
Senior Manager, Financial Planning and Analysis – EA SPORTS, Catalyst Studios
Game Companies
Vancouver, BC
- Full-time
As a Senior Finance Manager, you will guide the Catalyst Studios Finance team supporting our NHL, UFC, and F1 franchises. Reporting to the Senior Director, FP&A - American Football /…
Added 18 hours ago
M
Senior Manager, Valuations
MNP
Vancouver, BC
- Full-time
Make an impact with our Valuations team as a Senior Manager. This diverse team of professionals works with clients on a wide range of business disputes and irregularities and applies…

Queen's University

Manager, Professional Administration Services

Kingston, ON, Canada

$94,000 to $123,000 CAD / year · Full-time

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Job details

Pay: $94,000 to $123,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Job Summary

Reporting to the Executive Director, Office of the Vice-Provost Student Affairs (OVPSA), the Manager, Professional Administration Services leads the coordination of administrative, Human Resources (HR), Information Technology (IT) and related operational support to the OVPSA and the division. As the primary liaison with central services, including Integrated Finance Services (IFS) for financial service requirements, the Manager ensures the division receives the services it needs, work is actioned, and processes are developed and implemented in alignment with institutional structures and timelines. The Manager also allocates OVPSA resources against divisional priorities and provides analysis and strategic advice to the Executive Director and senior leaders.

As a key resource to the portfolio, the Manager, Professional Administration Services, works with Student Affairs units to coordinate financial requirements, including activities related to the annual budget process, and contributes to integrated planning across the portfolio as an expert advisor to facilitate decision making and increase operational effectiveness. Working closely with the Executive Director and unit leaders, the Manager, Professional Administration Services, identifies resource availability, assigns work and ensures effective coordination across teams so that services supporting students can be delivered consistently and efficiently.

This role develops positive, productive and collaborative relationships across the institution, and engages with stakeholders to build effective networks and partnerships to meet divisional and institutional priorities. The role requires strong leadership, budget and financial management, HR, and progressive senior administrative experience, and regularly supports senior leadership.

Job Description

KEY RESPONSIBILITIES:

Manage the day-to-day operations of OVPSA professional services, providing leadership and direction for administrative and operational services, setting goals and priorities in collaboration with central contacts, and with senior leaders in the division.

Oversee the administrative and logistical functions of the OVPSA, recommending, developing and implementing service, systems and procedural improvements for efficient and effective operations.

Provide leadership, team building, strategic planning, visioning and oversight for OVPSA administrative services, collaborating with central service providers, including IFS, to ensure delivery of a seamless integrated service approach within the OVPSA and in the portfolio.

Work with Student Affairs units to assess ongoing and emerging Financial, HR and Admin-related needs and develop action plans to ensure deliverables are on track and on time.

Identify opportunities to improve business processes and systems, implement changes independently or make recommendations to the Executive Director.

Resolve operational issues as they arise, escalating highly complex or sensitive matters as appropriate.

Contribute to the development of annual and long-range plans for the OVPSA, including staffing plans, organizational objectives and measures of success.

Serve as the first point of contact for requests to the Executive Director, assess each request, determine its priority and coordinate the appropriate action or response.

Collaborate within the OVPSA to identify and prioritize upcoming activities, determine resource needs and communicate with colleagues to ensure clarity of process to achieve service goals and targets.

Identify, develop and maintain relationships with key partners.

Ensure documentation of divisional processes and procedures is up to date and communicated effectively with OVPSA professional and administrative staff.

As the liaison to the Integrated Finance Services team, monitor budgets, track expenditures against approved allocations, and work with the Integrated Finance Services Team to prepare budgets, variance reports and forecasts for the Executive Director.

Support the Executive Director in the preparation and follow-up of advancement-related and external funding-related expenditures, materials, budgets and proposals.

Represent the OVPSA on ad hoc committees and working groups, as assigned. Assign and follow up on resulting action items.

Serve as the OVPSA Freedom of Information and Protection of Privacy Act (FIPPA) contact.

Conduct research and analysis, interpret data and prepare correspondence, reports, presentations and briefing notes for senior leadership.

Lead the OVPSA administrative team by planning and providing direction, guidance and coaching.

Identify staffing needs, lead or participate in selection committees, and make effective recommendations on hiring, as appropriate.

Coordinate HR administration for the OVPSA including recruitment logistics, onboarding, position documentation and appointment processing in partnership with central Human Resources.

Manage performance by establishing performance standards, reviewing and evaluating performance and conducting formal performance reviews on an ongoing basis.

Assess staff training and development needs and ensure that employees receive training required to build and sustain successful performance.

Investigate, address and resolve employee/labour relations issues, including disciplinary matters. Make decisions or effective recommendations on matters involving possible discipline, discharge and probationary termination.

Promote a culture of inclusion, with a commitment to the university’s I-EDIAA goals, and initiatives designed to foster an inclusive, supportive, and welcoming work environment for individuals with diverse backgrounds and identities.

Complete other duties in support of the division as required.

REQUIRED QUALIFICATIONS:

University degree, preferably in Public Administration, Business Administration, Finance or a related field.

Minimum of 7 years of progressively responsible management experience, including leadership and supervision of administrative staff, financial management, HR management, operational planning and project responsibilities.

Demonstrated experience in project management and coordination in a complex, multi-faceted environment involving high-level problem-solving skills.

In-depth knowledge of operational policies and procedural frameworks within any post-secondary environment.

Demonstrated ability to deal with highly confidential and sensitive subjects/issues.

Advanced Microsoft Office skills, particularly Excel and PowerPoint.

Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:

Advanced analytical skills to interpret data and propose action plans and options to facilitate senior management problem solving and planning decisions.

Exceptional attention to detail and superior organizational and planning skills, with the ability to balance competing and sensitive priorities in a confidential, fast-paced and demanding environment.

Managerial skills and ability to motivate and create a positive and inclusive work environment.

Must be creative and willing to develop and implement new ideas and innovative approaches to set and meet objectives.

Strong team player and collaborator, who works well under pressure, with the ability to adapt to change and demonstrate flexibility and initiative. This includes the ability to respond to tight deadlines and conflicting priorities.

Excellent communication skills, both written and verbal.

Strong project management skills.

Strong relationship building and negotiation skills to foster positive, collaborative working relationships and build professional credibility among senior executives.

Excellent interpersonal skills with an ability to deal with sensitive issues in a confidential and professional manner, demonstrating tact, diplomacy and effective judgment.

High level of technical literacy essential; demonstrated ability to adapt to changing technology. Ability to learn and apply new technology.

DECISION MAKING:

Provide strategic advice, support and recommendations on a wide variety of complex matters related to operational planning and administration

Make decisions on appropriate structure and processes in the development of strategies and plans. In consultation with the Executive Director, determine how best to propose and implement structure and process change, as necessary.

Prioritize one’s own work, establish approaches to analytical problems and make recommendations for action; determine options or a range of solutions to problems where no clear guidelines exist; complete work within necessary timelines.

Identify opportunities for improvement and provide recommendations for change, including the introduction of new policies, procedures, processes and reporting mechanisms, to best address the needs of the OVPSA and the division.

Determine when decisions and recommendations should be referred to the Executive Director or other senior leaders.

Determine the most appropriate means of collecting, retrieving, analyzing and presenting data and information.

Facilitate office leadership decision making in partnership with central services, including Integrated Finance Services, HR, IT, and administrative operations within the OVPSA, aligned with organizational structures.

Make effective recommendations on level of discipline up to discharge and probationary termination.

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More about this job

Responsibilities

Lead OVPSA administrative and operational services, including financial coordination, HR administration, resource allocation, process improvement, and collaboration with central service teams. Advise senior leaders, manage and develop the administrative team, coordinate divisional planning, and support effective delivery of student services.

Requirements

Requires a university degree, preferably in public administration, business administration, finance, or a related field, and at least seven years of progressively responsible management experience. Candidates should bring experience in financial and HR management, operational planning, project coordination, and post-secondary policies, along with strong analytical, communication, leadership, and organizational skills.

Skills

Leadership
Financial Management
Budgeting And Forecasting
Human Resources Management
Operational Planning
Project Management
Strategic Analysis
Process Improvement
Team Building And Coaching
Communication
Microsoft Excel
Microsoft PowerPoint
Data Analysis
Conflict Resolution
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Student Affairs
Administrative Services
Operational Support
Financial Management
Integrated Finance Services
Budget Process
Budget Monitoring
Variance Reports
Financial Forecasting
Human Resources
Recruitment
Onboarding
Performance Management
Employee Relations
Project Management
Operational Planning
Strategic Planning
Process Improvement
Policy And Procedures
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Data Analysis
Freedom Of Information And Protection Of Privacy Act
I-EDIAA
Resource Allocation
Senior Leadership
Confidentiality
Stakeholder Engagement

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Work requirements

Jobs in Canada