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Added 1 hour ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
This position plays an important role in ensuring the efficient receipt, distribution, purchasing, and inventory management of supplies that support the delivery of exceptional patient care.
Added 2 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 4 hours ago
SM
RQ11731 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Business Analyst to lead business analysis activities for large-scale digital initiatives, enterprise platform features, integrations, and the…
Added 4 hours ago
SM
RQ11734 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Senior Business Analyst to lead business analysis activities for large-scale digital initiatives, enterprise platform features, integrations, and the…
Added 4 hours ago
SM
RQ11734 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Senior Business Analyst to lead business analysis activities for large-scale digital initiatives, enterprise platform features, integrations, and the…
Added 4 hours ago
SM
RQ11731 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Business Analyst to lead business analysis activities for large-scale digital initiatives, enterprise platform features, integrations, and the…
Added 4 hours ago
SM
RQ11731 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Business Analyst to lead business analysis activities for large-scale digital initiatives, enterprise platform features, integrations, and the…
Added 4 hours ago
SM
RQ11734 – Business Analyst – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking an experienced Senior Business Analyst to lead business analysis activities for large-scale digital initiatives, enterprise platform features, integrations, and the…
Added 4 hours ago
SM
GOAPRDJP000001055 – Application Analyst – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
…of an experienced C#, Visual Studio, and MS-SQL Application System Analyst, preferably with experience in Oil Sands…
Added 4 hours ago
SM
GOAPRDJP000001055 – Application Analyst – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
…of an experienced C#, Visual Studio, and MS-SQL Application System Analyst, preferably with experience in Oil Sands…
Added 4 hours ago
SM
GOAPRDJP000001055 – Application Analyst – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
…of an experienced C#, Visual Studio, and MS-SQL Application System Analyst, preferably with experience in Oil Sands…
Added 10 hours ago
SC
Test Analyst
Sustainability consulting
Canada
- Full-time
We are seeking a detail-oriented and quality-focused Test Analyst to ensure the reliability, functionality, and performance of software applications. This role is responsible for designing…
Added 12 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
This position plays an important role in ensuring the efficient receipt, distribution, purchasing, and inventory management of supplies that support the delivery of exceptional patient care.
Added 14 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 15 hours ago
AC
Warehouse Technician (General)
Avmax Careers - Canada
Calgary, AB
- Full-time
Receive, sort, and stock materials to the location assigned in the ERP system.
Added 20 hours ago
FA
Configuration Analyst - Maternity leave
FTAI Aviation
Montreal, QC
- Full-time
The Senior Configuration Analyst is responsible for managing, maintaining, and integrating processes and documentation within the Quality Management System, ensuring compliance with…
Added 20 hours ago
KL
IT Analyst – Developer
Kativik llisarniliriniq
Montreal, QC
- Full-time
Develop, configure, maintain and support ServiceNow solutions, including workflows, forms, Service Catalog items, Flow Designer automations, integrations, dashboards and related platform…
Added 21 hours ago
MM
Talent & Rewards Consulting Analyst
Marsh McLennan
Toronto, ON
- Full-time
As a Compensation Analyst in the Workforce and Rewards practice, you will work with a broad range of clients and industries in a stimulating environment, participating as an integral member…
Added 23 hours ago
J
Legal Researcher (Remote)
Jerry.ai
Remote, Canada
- $80,000 to $110,000 CAD / year
- Full-time
- Remote
…and vendors, research licensing and regulatory requirements, support product and compliance reviews, and help solve new legal questions as the business grows. If you succeed, Jerry’s…
Added 1 day ago
Systems Analyst
Regional Municipality of Wood Buffalo
Fort McMurray, AB
The Systems Analyst completes application configuration, development, technical resolution, and co-ordinates projects through all aspects of development life cycles. These cycles may…
Added 1 day ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
This position plays an important role in ensuring the efficient receipt, distribution, purchasing, and inventory management of supplies that support the delivery of exceptional patient care.
Added 1 day ago
AC
Data Analyst
Aramark Canada
Mississauga, ON
- Full-time
The Data Analyst will support the design, integration, and continuous improvement of data solutions that connect internal systems and external partner platforms. This role transforms…
Added 1 day ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 1 day ago
TH
Sr. Analyst, Consumer Insights, Tim Hortons
Tim Hortons
Toronto, ON
- Full-time
The Sr. Analyst, Consumer Insights at Tim Hortons is a strategic partner that will help influence the strategies for Canada’s favourite QSR! This role will be dedicated to uncovering and…
Added 1 day ago
D|
Total Rewards Operations Analyst, M&A (Contract)
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON
- Contract
The analyst will work closely with HR Operations, Total Rewards, IT, Finance, and Estée Lauder teams to troubleshoot issues, maintain data accuracy, and contribute to process improvement…

Quinte Health

Unit Communications Clerk (UCC) / Material Analyst- Belleville Operating Room

Belleville, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Position Summary

The Unit Communications & Clerical Clerk / Material Analyst plays a vital role in supporting clinical teams and ensuring the smooth operation of the Operating Room, Post Anaesthetic Care Unit, and Same Day Surgery. This hybrid position combines traditional Unit Clerk responsibilities - such as coordinating patient admissions, transfers, and discharges, facilitating communication among patients, families, and healthcare staff, and maintaining accurate unit records - with specialized supply chain and material management duties.

In addition to administrative support, the role includes analyzing, ordering, and maintaining medical instruments and supplies, including special orders and procedural setups. The clerk contributes to efficient patient care by managing unit payroll, supply inventory, and documentation, while also helping identify opportunities for process improvement across units.

Required

Post-Secondary education in medical secretary/medical transcription or equivalent combination of education (minimum of grade 12) and relevant working experience.
Completion of a Medical Terminology Course through a recognized college.
Completed Medical Device Reprocessing Certification Course or willing to register for the Medical Device Reprocessing Association of Ontario course within 14-days of verbal acceptance of the position and must be completed within 4-months. Interested applicants can request course and registration information from the human resources department.
Strong public relations, teamwork, and customer service communication skills.
Demonstrated typing skills and proficiency in clerical tasks, including computer/word processing, scanning, email, and faxing.
Ability to accept direction and work independently with minimal supervision.
Demonstrated satisfactory work performance, including reliability, attention to detail, and adherence to departmental standards and policies.
Availability to work all shifts identified on the job posting including weekends, and holidays.
For internal candidates, disciplinary and attendance records will be considered.
Must have a satisfactory Criminal Record / Vulnerable Sector Check.

Duties

UCC Duties

Communication & Collaboration

Communicates and collaborates effectively with hospital staff and community partners in care regarding patient and family-related matters.
Functions as the unit’s receptionist by welcoming visitors, providing patient bedside packages, answering phones, and using a customer service communication approach.
Coordinates with the Infection Prevention and Control (IPAC) team, including entering swabs in Cerner and assisting with hand hygiene audits.
Updates patient care boards (non-clinical info) and door signage, including isolation status in collaboration with clinical staff.
Attends departmental and other meetings as required.

Patient & Clerical Support

Assists with the preparation of charts for new patients and maintains chartlets with proper labelling for all documents on patient charts.
Books patient appointments and registers them upon arrival, ensuring accurate collection and verification of demographic information in the system when required.
Enters orders, as required.
Coordinates patient admissions, transfers, discharges, and maintains accurate logs.
Maintains patient privacy and confidentiality according to PHIPA standards.
Prepares requisitions/labels for tests, arranges consultations, and schedules patient appointments both in-house and at other healthcare facilities.
Arranges transportation for patient transfers and appointments to other facilities.
Reviews and orders supplies, including PPE and ensures stock is maintained.
Completes typing/word processing tasks for the unit/department.

Staffing & Scheduling Support

Acts as a resource to assist staff with using scheduling software (UKG).
Completes online staff replacement requests in collaboration with the staffing office and in-charge personnel.
Prints and updates daily staffing sheets, collaborates with Staff Scheduling to make necessary corrections, and tracks staff attendance.
Updates assigned premiums, such as in-charge, student supervision, and mentorship, as required.
Scans and files documents as required.

Process Improvement & Quality Assurance

Actively identifies areas for improvement in clerical processes, streamlining workflows and increasing operational efficiency.
Participates in audits and records completion of assigned tasks.
Assists with maintaining and enhancing occupational health and safety standards.

Material Analyst Duties

Collaborates with Patient Care Lead and 3SO to ensure appropriate inventory storage based on use and ordering patterns.
Manages product or equipment purchases and/or returns.
Develops and maintains procedures for medical instrumentation.
Orders and maintains special order items and/or implants. Liaise with Patient Care Leads (PCL) and physician offices regarding requests for special order items or implants.
Participates in the process for product alerts/recalls.
Arranges suitable preapproved substitutes for interim use and escalates products in risk of stock outage to the PCL.
Problem solves with PCL/Managers to determine interim solutions for back-ordered items.
Takes corrective action to address a hazard where possible, otherwise reports the unresolved hazard, dangerous circumstance, unsafe situation to self, other co-workers, or the community, to their supervisor.

Education & Compliance

Completes mandatory annual education requirements.
Other duties as assigned.

At Quinte Health, guided by our core values of Imagine It's You, Value Everyone, We All Make a Difference, and Stronger Together, our family of four hospitals holds a central role in the mission to enhance lives and foster healthier communities. We operate as a cohesive team, uniting all our hospitals, to deliver local and regional healthcare services. In partnership with our communities, we strive to improve access to high-quality care, right in their own neighborhoods.

Our sense of fulfillment is deeply rooted in the impactful work we do, a sentiment shared by our dynamic teams of staff, dedicated physicians, and committed volunteers. They not only care passionately for our patients but also for each other, embodying our core values at every turn.

We don't just serve our communities, we actively contribute to them. Quinte Health is woven into the fabric of our local landscape, with our team members residing, raising their families, and often retiring right here in the communities they cherish. We are on a constant lookout for compassionate and dedicated individuals to join our team. Our diverse array of exciting roles encompasses positions that span multiple hospitals, as well as opportunities situated within a single hospital. Join us as we live out our values in providing exceptional healthcare close to home.

Physical Demands Analysis

Strength

Required Rarely – lifting average 5-10 pounds’ maximum 15 pounds, carrying, pushing/pulling

Mobility

Required Often – prolonged sitting
Required Occasionally – standing and walking on hard surfaces, bending/stooping

Dexterity

Required Often – prolonged fine finger movements
Required Frequently – gripping/grasping, eye/hand coordination
Required Briefly – reaching with both hands

Equal Opportunity

We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or

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More about this job

Responsibilities

Provides clerical and communications support for the Operating Room, Post Anaesthetic Care Unit, and Same Day Surgery, including patient coordination, records, scheduling, and staff support. Manages medical supplies and instruments, special orders, inventory, product alerts, and stock-out or safety issues in collaboration with clinical leads.

Requirements

Requires post-secondary education in medical secretary or medical transcription, or at least Grade 12 with relevant experience, plus a recognized college medical terminology course. Candidates must have completed or be willing to complete Medical Device Reprocessing certification within the stated deadlines, demonstrate strong clerical and communication skills, be available for all posted shifts, and pass a Criminal Record/Vulnerable Sector Check.

Skills

Patient Admissions And Transfers
Medical Records Management
Medical Terminology
Customer Service
Interpersonal Communication
Typing And Word Processing
Supply Inventory Management
Medical Instrumentation Procedures
Medical Device Reprocessing
Scheduling Software
Staff Scheduling Support
Data Entry
Attention To Detail
Confidentiality And PHIPA Compliance
Process Improvement
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Medical Terminology
Medical Device Reprocessing Certification
Medical Device Reprocessing Association Of Ontario
Cerner
UKG
PHIPA
Infection Prevention And Control
Operating Room
Post Anaesthetic Care Unit
Same Day Surgery
Patient Admissions
Patient Transfers
Patient Discharges
Medical Records
Patient Registration
Appointment Scheduling
Staff Scheduling
Supply Chain Management
Inventory Management
Medical Instruments
Special Orders
Implants
Product Alerts And Recalls
Personal Protective Equipment
Occupational Health And Safety
Quality Assurance
Process Improvement
Criminal Record Check
Vulnerable Sector Check

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