Executive assistant jobs in Canada (865 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 865
Employers: 581

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.21Across 45 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%257 listings
On-site: 69%596 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (21), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 3 months ago
EZ
Executive Assistant, Executive Search
Egon Zehnder
Montreal, QC
- Full-time
The Executive Assistant provides high-level, quality support to our external facing team of Consultants, primarily in North America. This role provides administrative assistance in all…
Added 2 months ago
EI
Executive Assistant
Ecolab Inc.
Calgary, AB
- Full-time
The Executive Assistant provides dedicated, high-level support to executive leadership, serving as a trusted business partner who enables executive effectiveness through exceptional…
Added 2 months ago
E
Executive Assistant
Ecolab
Calgary, AB · CAN-Calgary Office Starfield
- Full-time
The Executive Assistant provides dedicated, high-level support to executive leadership, serving as a trusted business partner who enables executive effectiveness through exceptional…
Added 3 months ago
UI
Executive Assistant & Office Manager
Uptime Industrial Inc.
Surrey, BC
- $55,000 to $65,000 CAD / year
Added 2 months ago
K
Executive Assistant
Kainos
Toronto, ON
- Full-time
Added 4 months ago
LF
Executive Vice President, People, Legal and Corporate Secretary (Chief Legal Officer)
LGM Financial Services
Vancouver, BC
- Full-time
Added 3 months ago
K
Executive Assistant
Kainos
Toronto, ON
- Full-time
Added 4 months ago
IO
Executive Assistant
Isaac Operations
Remote, Canada
- $60,000 to $75,000 CAD / year
- Full-time
- Remote
We are looking for an experienced Executive Assistant to join our Administrative team. Reporting to the EA Manager, you will play a pivotal role in supporting members of our senior team and…
Added 3 months ago
E
Executive Assistant
EllisDon
Halifax, NS
- Full-time
Added 4 months ago
GR
NOC 12100 - Executive assistants
GreenTech Resources Worldwide Canada
Prince Albert, SK
- Full-time
Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
Added 3 months ago
H&
Executive Assistant
Harvey & Company Ltd - St John's
St. John's, NL
- Full-time
The Executive Personal Assistant provides confidential executive, administrative, and personal support to the executive team. This role serves as a trusted partner, managing the executives…
Added 3 months ago
CD
Adjoint exécutif - Blue Man Group et VStar Entertainment | Executive Assistant - Blue Man Group & VStar Entertainment
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
Added 3 months ago
Executive Assistant
Government of Alberta
Edmonton, AB
Added 2 months ago
B
Executive Assistant
BDO
Ottawa, ON
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Ottawa location. This is a replacem
Added 1 month ago
H
Executive Assistant
HyLife
Steinbach, MB
- Full-time
We are looking for motivated individuals who want to grow their careers and make a meaningful impact. As an Executive Assistant, you will play an important role in supporting our operations…
Added 3 months ago
CI
Executive Administrative Assistant
Chief Isaac Group of Companies
Dawson City, YT
- Full-time
Added 3 months ago
YU
Executive Assistant
Yorkville University
New Westminster, BC
- Full-time
Added 3 months ago
PH
Administrative and Executive Assistants - Various Sites
Providence Healthcare
BC
- $24.76 to $45.71 CAD / hour
- Other
Providence Health is hiring both Administrative and Executive Assistants for various areas! Appl
Added 3 months ago
Executive Assistant to the Managing Director, Insurance (14-Month Contract)
Nicola Wealth
Vancouver, BC
Added 4 months ago
AE
Executive Assistant
Arc'teryx Equipment
North Vancouver, British Columbia
- Full-time
As an Executive Assistant within our Supply Chain organization, you will support specific Senior Leadership within our function. You’re a master in the art of organization, with a…
Added 1 month ago
CS
Executive Assistant
Canadian Solar Inc.
Kitchener, ON
- Full-time
Added 3 months ago
EZ
Executive Assistant
Egon Zehnder
Remote, Canada
- Full-time
- Remote
The Executive Assistant provides high-level, quality support to our external facing team of Consultants, primarily in North America. This role provides administrative assistance in all…
Added 1 month ago
IP
Executive Assistant
Indigenous Perspectives Society
Burns Lake, BC
- Full-time
Added 5 months ago
AA
Executive Assistant
Arcanus Aerial Systems Inc.
Vaughan, Ontario
- Full-time
Added 1 month ago
AP
Executive Assistant
Arrowhead Programs
BC · British Columbia, Canada
- Full-time
The Executive Assistant serves as a key operational and administrative partner to the VP of Underwriting and underwriting leadership team. This role is responsi

R W Tomlinson

Senior Executive Assistant

Ottawa, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: 2+ years of experience as an Executive Assistant
Posting language: English
Posted: Sep 9, 2026

Original job description

Senior Executive Assistant

We’re looking for a self-motivated individual who thrives on change and does not shy away from a challenge. No two days look the same for our team, so this person needs to be able to juggle multiple priorities and have strong decision-making and communication skills. In this role, you’ll be required to quickly gain a solid understanding of Tomlinson’s various lines of business and the players within the industry in order to effectively have an impact.

You will be responsible for the efficient and effective management of the executive administrative needs of the Chief Executive Officer and Chief Financial Officer, also you will be providing general office administration to members of the Tomlinson Leadership Team.

Vacancy Type: Replacement

Location: 100 Citigate Drive

DUTIES & RESPONSIBILITIES:

Optimal calendar management (managing scheduling conflicts, sending invitations, organizing meetings)
Attend meetings, taking minutes, distribution of minutes and action item follow up
Coordinate travel arrangements
Creating or compiling summaries of meeting agendas, reports and presentation materials to ensure they are fully prepared for meetings
Review and prepare correspondences
Review approval requirements on their behalf and prepare back-up documentation where required for review
Screening and/or responding to incoming email, mail and calls
Follow-up on agenda items or assigned task with others within the company
Provide support during meetings (room reservations, catering orders, coordination with our various internal services)
Coordination and preparation for board meetings
Event coordination off-site meetings and any other strategic management meetings
Data entry or audits as required
Handling of personal administrative tasks from time to time
Administrative liaising between departments
Provide back-up administrative support on occasion for other departments

WORKING CONDITIONS

Working conditions are normal for an office environment
Work may require occasional weekend and/or evening work

EDUCATION AND EXPERIENCE

Office administration diploma preferred
2+ years of experience as an Executive Assistant
Excellent organizational skills with a strong attention to detail
Ability to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlines
Ability to deal with confidential matters with professionalism and tact
Excellent communication skills (verbal and written)
Intermediate MS Office skills: Outlook, Word, Excel, and PowerPoint.
Experience working in SAP is considered an asset

COMPENSATION INFORMATION:
The expected range for this position is $65,000 - $95,000 annually. Placement within the range is dependent on a variety of factors including qualifications and experience.

TOMLINSON OFFERS:

Competitive wages
Bonus programs
Employer paid health and dental benefits
Extensive training programs and tuition reimbursement
Retirement benefits program
Family-oriented team environment
Employee discounts and other rewards programs

The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.

Apply About employer

More about this job

Responsibilities

The Senior Executive Assistant will manage the executive administrative needs of the CEO and CFO, including calendar management, travel coordination, and meeting support. They will also provide general office administration and act as a liaison between various departments.

Requirements

Candidates should have an office administration diploma and at least 2 years of experience in an executive assistant role. Proficiency in MS Office and strong organizational and communication skills are required.

Skills

Calendar management
Meeting coordination
Minute taking
Travel arrangements
Correspondence preparation
Email management
Data entry
Administrative support
Communication skills
Organizational skills
Attention to detail
Multi-tasking
MS Office
Outlook
Word
Excel

Benefits

Competitive wages
Bonus programs
Employer paid health and dental benefits
Extensive training programs
Tuition reimbursement
Retirement benefits program
Family-oriented team environment
Employee discounts

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Calendar Management
Administrative Support
Meeting Minutes
Travel Coordination
Correspondence
Data Entry
MS Office
Outlook
Word
Excel
PowerPoint
SAP
Office Administration
Leadership Team Support
Strategic Management
Board Meetings
Confidentiality
Communication Skills
Time Management

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