Operations Administrator
- Whitchurch-Stouffville, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Ramudden Global North America specializes in traffic management, safety infrastructure, and urban mobility solutions that enhance safety, efficiency, and sustainability across communities and work sites.
Job Summary
Reporting to the Fleet Coordinator, the Operations Administrator provides day-to-day administrative support to depot and field operations. This role coordinates timesheet processing, verifies operational records, prepares service documentation, and maintains accurate tracking information to support payroll and business needs. The successful candidate is detail-oriented, organized, and an effective communicator who can manage competing priorities in a fast-paced environment.
Responsibilities
The above statement reflects the general details considered necessary to describe the principal functions of the position and should not be considered a detailed description of all work requirements.
Ramudden Global North America is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted regarding an employment opportunity, please advise Human Resources if you require accommodation.
Job Summary
Reporting to the Fleet Coordinator, the Operations Administrator provides day-to-day administrative support to depot and field operations. This role coordinates timesheet processing, verifies operational records, prepares service documentation, and maintains accurate tracking information to support payroll and business needs. The successful candidate is detail-oriented, organized, and an effective communicator who can manage competing priorities in a fast-paced environment.
Responsibilities
- Review and process employee timesheets, verifying accuracy and completeness against schedules and supporting records.
- Coordinate timely payroll submissions and work with employees and supervisors to resolve discrepancies.
- Review vehicle GPS records to verify work activity, support accurate timekeeping, and flag exceptions for follow-up.
- Prepare and verify service tickets, supporting paperwork, and crew sign-offs to maintain complete operational records.
- Track subcontractor hours and coordinate with field teams to confirm information and resolve discrepancies.
- Maintain operational and customer trackers, update records, and distribute reports as required.
- Liaise with field crews, supervisors, and internal departments to obtain information and support daily operations.
- Answer incoming calls and direct inquiries to the appropriate department or contact.
- Provide timesheets and GPS records to support investigations while maintaining confidentiality.
- Perform data entry, filing, and other administrative duties as assigned.
- High school diploma or equivalent.
- Three or more years of experience in a similar administrative role.
- Intermediate proficiency with Microsoft Office Suite.
- Strong attention to detail and accuracy in data entry and recordkeeping.
- Excellent organizational, prioritization, and time-management skills.
- Strong interpersonal and communication skills, with a collaborative approach.
- Ability to handle confidential information with tact and discretion.
- Knowledge of the traffic control industry is an asset.
The above statement reflects the general details considered necessary to describe the principal functions of the position and should not be considered a detailed description of all work requirements.
Ramudden Global North America is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted regarding an employment opportunity, please advise Human Resources if you require accommodation.
More about this job
Responsibilities
Process employee timesheets and payroll submissions, review GPS records, and prepare service tickets and supporting documentation. Maintain operational trackers and records, coordinate with field teams and internal departments, handle inquiries, and provide confidential records when needed.
Requirements
Requires a high school diploma or equivalent and at least three years of experience in a similar administrative role. Candidates should have intermediate Microsoft Office skills, strong accuracy and organizational abilities, effective communication skills, and discretion when handling confidential information; traffic control industry knowledge is an asset.
Skills
- Timesheet Processing
- Payroll Coordination
- GPS Record Review
- Data Entry
- Recordkeeping
- Service Documentation
- Subcontractor Hours Tracking
- Microsoft Office
- Attention to Detail
- Organization
- Time Management
- Communication
- Prioritization
- Confidentiality
- Discrepancy Resolution
- Administrative Support
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Transportation
- Security & Safety
- Logistics
Keywords
- Traffic Management
- Safety Infrastructure
- Urban Mobility
- Depot Operations
- Field Operations
- Timesheets
- Payroll Submissions
- GPS Records
- Timekeeping
- Service Tickets
- Crew Sign-Offs
- Subcontractor Hours
- Operational Trackers
- Customer Trackers
- Microsoft Office Suite
- Data Entry
- Recordkeeping
- Confidentiality
- Traffic Control Industry