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Ramudden

Operations Administrator

Stouffville, ON, L4A 2G8, Canada

Contract

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Job details

Job type: Contract
Posting language: English
Posted: Nov 5, 2026

Original job description

Ramudden Global North America specializes in traffic management, safety infrastructure, and urban mobility solutions that enhance safety, efficiency, and sustainability across communities and work sites.

JOB SUMMARY

Reporting to the Fleet Coordinator, the Operations Administrator provides day-to-day administrative support to depot and field operations. This role coordinates timesheet processing, verifies operational records, prepares service documentation, and maintains accurate tracking information to support payroll and business needs. The successful candidate is detail-oriented, organized, and an effective communicator who can manage competing priorities in a fast-paced environment.

RESPONSIBILITIES

Review and process employee timesheets, verifying accuracy and completeness against schedules and supporting records.
Coordinate timely payroll submissions and work with employees and supervisors to resolve discrepancies.
Review vehicle GPS records to verify work activity, support accurate timekeeping, and flag exceptions for follow-up.
Prepare and verify service tickets, supporting paperwork, and crew sign-offs to maintain complete operational records.
Track subcontractor hours and coordinate with field teams to confirm information and resolve discrepancies.
Maintain operational and customer trackers, update records, and distribute reports as required.
Liaise with field crews, supervisors, and internal departments to obtain information and support daily operations.
Answer incoming calls and direct inquiries to the appropriate department or contact.
Provide timesheets and GPS records to support investigations while maintaining confidentiality.
Perform data entry, filing, and other administrative duties as assigned.

QUALIFICATIONS (OR KEY SKILLS, COMPETENCIES)

High school diploma or equivalent.
Three or more years of experience in a similar administrative role.
Intermediate proficiency with Microsoft Office Suite.
Strong attention to detail and accuracy in data entry and recordkeeping.
Excellent organizational, prioritization, and time-management skills.
Strong interpersonal and communication skills, with a collaborative approach.
Ability to handle confidential information with tact and discretion.
Knowledge of the traffic control industry is an asset.

Ramudden: Seeing how to make the world safer, caring enough to make it happen.

The above statement reflects the general details considered necessary to describe the principal functions of the position and should not be considered a detailed description of all work requirements.

Ramudden Global North America is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted regarding an employment opportunity, please advise Human Resources if you require accommodation.

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More about this job

Responsibilities

The Operations Administrator provides administrative support to depot and field operations by processing timesheets, verifying operational records, and maintaining accurate tracking data. They also liaise with field crews and supervisors to ensure payroll accuracy and support daily business needs.

Requirements

Candidates must have a high school diploma or equivalent and at least three years of experience in a similar administrative role. Proficiency in Microsoft Office and strong organizational and communication skills are required for this position.

Skills

Administrative support
Timesheet processing
Payroll submission
Data entry
Recordkeeping
Communication
Organizational skills
Time management
Microsoft Office Suite
Attention to detail
GPS record verification
Conflict resolution
Reporting
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Operations Administrator
Fleet Coordinator
Timesheet processing
Payroll
GPS records
Service tickets
Subcontractor tracking
Data entry
Administrative support
Traffic management
Safety infrastructure
Urban mobility
Microsoft Office Suite
Recordkeeping
Reporting
Field operations
Depot operations

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