Accounts Payable Administrator

We are seeking a detail-oriented Accounts Payable Administrator for a long-term contract opportunity based in Oakville, Ontario. This role provides essential administrative and clerical support within the corporate office of an established organization. You will focus on high-volume data entry, document verification, digital filing, and tracking to keep daily office operations running smoothly. If you thrive in a structured office setting, enjoy keeping paperwork organized, and want to support a collaborative team, this assignment offers great stability and hybrid balance.

Advantages
- Competitive pay rate of $24.00 per hour paid on a weekly basis.
- Hybrid schedule with 2 days in the Oakville office (Tuesdays and Thursdays) and 3 days remote.
- Stable, long-term contract running from an immediate start through the end of February 2027.
- Standard daytime business hours from Monday to Friday, 9:00 AM to 5:00 PM EST.
- Supportive, welcoming corporate office team with structured training and guidance.
- Opportunity to build valuable administrative and enterprise database experience.

Responsibilities
- Post-secondary education in Office Administration, Business, or a related discipline, or equivalent practical office experience.
- One to three years of experience in an office administration, data entry, or clerical coordinator role.
- Prior exposure to processing invoices, purchase orders, or administrative billing paperwork is considered an asset.
- Familiarity with Microsoft Dynamics 365, SAP, Oracle, or similar enterprise software is considered an asset.
- Proficient with Microsoft Office Suite, particularly Excel, Outlook, and Word.
- Strong organizational skills with a keen eye for clerical accuracy and digital file management.
- Professional verbal and written communication skills for answering routine inquiries from staff and client contacts
- Demonstrated ability to prioritize independent daily tasks and meet scheduled office deadlines.

Qualifications
- Monitor and manage the departmental inbox by sorting incoming emails, downloading attachments, and logging invoice paperwork.
- Enter a high volume of documentation into the system
- Review and match purchase orders, packing slips, and vendor invoices to confirm all paperwork is complete.
- Prepare documentation as required by clients
- Review account statements to check for missing paperwork, duplicate entries, or discrepancies.
- Maintain and update electronic vendor files and records in line with corporate administrative standards.


Summary
Join a dependable corporate team and apply your organizational talents in an essential administrative role. This contract offers long-term stability, a predictable schedule, and hybrid flexibility within a supportive work environment.

Please apply directly online, or send your resume to patricia.van@randstad.ca to be considered today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.