Administration coordinator

Are you looking for a stimulating role in business administration where your versatility, financial rigor, and organizational skills will be fully utilized? Our client, a major organization, is looking to add an experienced and proactive Administration Coordinator to its team. As a true organizational pivot, the successful candidate will contribute to the management of financial, human, administrative, and material resources, in addition to ensuring the coordination related to the board of directors.

This business administration position is part of the monetization and administration team. It is ideal for a versatile, curious, structured, and proactive individual who enjoys evolving in a cross-functional role, touching on several spheres of the organization, and developing a global vision of its operations. Whether you have a traditional background or an atypical profile undergoing a career transition, this role offers an environment where mutual aid and collaboration are top priorities. You do not need to master everything from day one, as a step-by-step integration is planned. Although an accounting designation is not required, excellent accounting logic is necessary.

For this business administration position, you must have a functional command of English in order to communicate with certain suppliers. In accordance with current legislation, French remains the primary language of work within the organization, but the use of English is required on an occasional basis to ensure business continuity and follow-ups with external partners located outside the province.

Advantages
• Competitive compensation based on your skills and experience in business administration.
• Regular schedule of 35 hours per week over 5 days.
• Hybrid work model including three days in the office and the possibility of telecommuting.
• Flexible schedule with the possibility of a compressed workweek.
• Generous and progressive annual vacation program, enhanced by a paid office closure during the holiday season.
• Access to a comprehensive group insurance plan and a retirement plan with generous employer contributions.
• Bank of paid time off allocated for sick days and personal days.
• Annual allowance for personal expenses and access to telemedicine.
• Advantageous policy allowing telecommuting outside the province or country after a few years of service.

Responsibilities
• Act as assistant secretary to the board of directors.
• Plan and organize board meetings, draft minutes, and coordinate the annual electoral process.
• Control the quality of accounting and manage cash flows.
• Monitor the budget, update financial projections, and prepare payments.
• Manage employee benefits and coordinate the onboarding and integration of new employees.
• Review, apply, communicate, and update internal policies and procedures.
• Plan and coordinate the content and production of the annual activity report.
• Draft internal newsletters, design surveys, and ensure compliance with lease terms.
• Ensure the proper functioning of IT systems and servers, in collaboration with the service provider.

Qualifications
• Hold a college diploma in administration, management, or any other relevant field.
• Have at least ten years of experience in administration, accounting, or management control.
• Have a strong command of French, both spoken and written, and a functional command of English.
• Master office software (especially Excel at an advanced level) as well as QuickBooks accounting software.
• Previous work experience in an NPO constitutes an asset.
• Possess excellent ability to manage multiple files simultaneously and a strong sense of priorities.
• Demonstrate resourcefulness, an analytical mind, and an aptitude for problem-solving.
• Demonstrate advanced proficiency in Excel.
• Have excellent communication and interpersonal skills.
• Possess strong accounting logic, curiosity, and a collaborative spirit.
• Show judgment, discretion, and professional ethics.

Summary
Don't miss this exciting career opportunity as an Administration Coordinator in Montreal. If you are ready to advance your career in business administration in a key role within a respected consumer media organization in this dynamic city, we want to meet you. Send your application right away to maxime.di.giannantonio@randstad.ca.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.