Administrative Coordinator - Dorval
- Dorval, QC, Canada
$50,000 to $55,000 CAD / year · Full-time
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Job details
- Pay
- $50,000 to $55,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- Minimum of 2 years administrative experience
- Working hours
- 40 hours a week
- Posting language
- English
- Posted
Original job description
Our client in Dorval in the construction industry is currently looking for a administrative coordinator. This candidate has the overall responsibility for assisting in various PM and administrative tasks for each of the construction projects assigned to the team, with the objective of optimal performance of fellow team members.
Advantages
Monday-Friday (7AM-9AM - 4PM-6PM) (40 hours a week)
50,000$-55,000$ (based on experience)
2-3 weeks vacation (depending on the experience)
Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
Company is constantly growing and well-known in the industry
RRSP plan after one year
Company events
Responsibilities
• Invoice all service calls and projects to clients – Project Manager payment requests
• Office Invoices
• Accounts Receivable –monthly statemen- Collection Calls
• Open & Send Mail and couriers, (Purolator)
• Prepare and stamp outgoing mail and couriers.
• ADMIN : Advise of office supplies ( stationary, Costco etc..)
• Various Filing
• Facturation@ Inbox - receive all invoicing requests from Project Managers
• Deposits
• ADMIN : All charges or invoices of credit card, office, and administration charges
• Purolator, Rona, Petro-Canada, Petty Cash – Reports
• Prepare conformity documents for payments. (Waivers, Stat Decs, Warranty letters)
• ADMIN Certified Cheques – follow all Mall Deposits / Permits / Business Licenses
• Conformity document requests and release of holdbacks
• ADMIN: Other credit cards (Petro, Staples, Rona)
• ADMIN: KM Reports monthly (vehicles)
• All ADMIN charges and payments (not project related )
Qualifications
Qualifications
Minimum of 2 years administrative experience
Experience working in the construction industry an asset but not required
Bilingual English and French (written/spoken)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Effective communication skills, both written and verbal.
Proficient with Microsoft Office – Excel and Word
Works well independently as well as a part of a team.
Attention to Detail
Summary
Why Randstad?
There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.
If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca /
Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/
For a complete list of all available jobs by division, visit www.randstad.ca.
We look forward to hearing from you
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
Advantages
Monday-Friday (7AM-9AM - 4PM-6PM) (40 hours a week)
50,000$-55,000$ (based on experience)
2-3 weeks vacation (depending on the experience)
Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
Company is constantly growing and well-known in the industry
RRSP plan after one year
Company events
Responsibilities
• Invoice all service calls and projects to clients – Project Manager payment requests
• Office Invoices
• Accounts Receivable –monthly statemen- Collection Calls
• Open & Send Mail and couriers, (Purolator)
• Prepare and stamp outgoing mail and couriers.
• ADMIN : Advise of office supplies ( stationary, Costco etc..)
• Various Filing
• Facturation@ Inbox - receive all invoicing requests from Project Managers
• Deposits
• ADMIN : All charges or invoices of credit card, office, and administration charges
• Purolator, Rona, Petro-Canada, Petty Cash – Reports
• Prepare conformity documents for payments. (Waivers, Stat Decs, Warranty letters)
• ADMIN Certified Cheques – follow all Mall Deposits / Permits / Business Licenses
• Conformity document requests and release of holdbacks
• ADMIN: Other credit cards (Petro, Staples, Rona)
• ADMIN: KM Reports monthly (vehicles)
• All ADMIN charges and payments (not project related )
Qualifications
Qualifications
Minimum of 2 years administrative experience
Experience working in the construction industry an asset but not required
Bilingual English and French (written/spoken)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Effective communication skills, both written and verbal.
Proficient with Microsoft Office – Excel and Word
Works well independently as well as a part of a team.
Attention to Detail
Summary
Why Randstad?
There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.
If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca /
Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/
For a complete list of all available jobs by division, visit www.randstad.ca.
We look forward to hearing from you
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
More about this job
Responsibilities
The Administrative Coordinator at Randstad Canada will invoice service calls and projects, handle accounts receivable and collection calls, and process mail, courier and deposits. The role also prepares conformity documents, manages credit card and admin charges, and runs monthly vehicle reports.
Requirements
Candidates need at least 2 years of administrative experience, written and spoken English and French, and proficiency in Excel and Word. Construction industry experience is an asset but not required.
Skills
- Microsoft Excel
- Microsoft Word
- Invoicing
- Accounts receivable
- Collections
- Bookkeeping
- Expense reporting
- Mail and courier processing
- Document filing
- Attention to detail
- Bilingual English and French
- Written communication
- Verbal communication
- Independent work
- Teamwork
- Administrative support
- Credit card reconciliation
- Compliance documentation
Benefits
- Group insurance
- Medical and dental coverage
- Paid vacation
- RRSP plan
- Company events
Categories
- Administrative
- Construction
- Finance & Accounting
- Human Resources
Keywords
- administrative coordinator
- administrative assistant
- accounts receivable
- invoicing
- collections
- bookkeeping
- Microsoft Excel
- Microsoft Word
- Purolator
- construction administration
- project management support
- bilingual
- filing
- petty cash
- office administration
- Dorval
- Randstad
- construction industry
- billing
- accounts payable
Seniority
Mid level
Perks
- Generous paid time off
- Retirement plan
Tools
- Microsoft Excel
- Microsoft Word
- Purolator
Languages
- English
- French