Administrative Coordinator/ Executive Asistant

This is for an Administrative Coordinator/Executive Assistant position. You will manage CEO's calendar, travel arrangements, and coordination of the weekly Leadership and biweekly IRCP meetings. You will also coordinate executive meetings, customer visits, office meetings, candidate interviews, and support team event planning, manage DocuSign requests and follow up with stakeholders, route legal documents, maintain contract records, distribute mailroom documents, and maintain documents from external counsel as needed. As well as, coordinate vendors, contractors, facilities requests, courier services, deliveries, and manage Adhoc tasks to support the Legal team + CEO. Responsibilities include everything from executive support to office coordination.

9-5pm in office Monday-Friday
2 month contract

Advantages
-Great working environment
- 9-5 Monday to Friday in-office
-Handling many tasks simultaneously
-Working alongside the CEO

Responsibilities
Executive Support: Manage CEO's calendar, travel arrangements, and coordination of the weekly Leadership and biweekly IRCP meetings.
Meetings & Projects: Coordinate executive meetings, customer visits, office meetings, candidate interviews, and support team event planning.
Document & Contract Coordination: Manage DocuSign requests and follow up with stakeholders, route legal documents, maintain contract records, distribute mailroom documents, and maintain documents from external counsel as needed.
Office Administration: Coordinate vendors, contractors, facilities requests, courier services, and deliveries. (Facilities requests can be submitted through Click Fix or directed to the property management team).
Upcoming Board Meeting: Adhoc tasks to support the Legal team + CEO

Qualifications
-Previous executive support or administrative experience
-Previous experience booking travel arrangements, handling board meetings, and working with the C-Suite
-High level of discretion and confidentiality
-Ability to learn new systems quickly with minimal supervision

Summary
If you are interesting in this job please apply. We look forward to reading your resume.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.