Office & administration jobs in Canada

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Added 13 hours ago
Unit Clerk
Recovery Alberta
Lethbridge, AB
Added 13 hours ago
Unit Clerk
Recovery Alberta
Calgary, AB
Added 13 hours ago
PC
Executive Administrative Assistant
Primary Care Alberta
Edmonton, AB
- Full-time
Required Qualifications: Certificate or diploma in Office or Business Administration.
Added 13 hours ago
IL
Laboratory Operations Supervisor
IDEXX Laboratories Canada Corporation
Markham, ON
- $70,000 CAD / year
- Full-time
Added 13 hours ago
JA
ADMINISTRATIVE ASSISTANT
JS ACCOUNTING SERVICES LTD.
Regina, SK
- Full-time
Added 13 hours ago
P-
Administrative Assistant, Senior Leaders - BC Cancer Surrey
PHSA - Provincial Health Services Authority
Vancouver, BC
- $58,494 to $76,773 CAD / year
- Full-time
…logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages,…
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer Kelowna
PHSA - Provincial Health Services Authority
Kelowna, BC
- $30.03 CAD / hour
- Full-time
- Temporary
Added 13 hours ago
P-
Administrative Assistant, Senior Leaders - BC Cancer Abbotsford
PHSA - Provincial Health Services Authority
Abbotsford, BC
- $58,494 to $76,773 CAD / year
- Full-time
- Temporary
…logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages,…
Added 13 hours ago
P-
Unit Clerk, Ambulatory Care Unit - RT - BC Cancer Kelowna
PHSA - Provincial Health Services Authority
Kelowna, BC
- $30.03 CAD / hour
- Full-time
Added 13 hours ago
P-
Unit Clerk, Oncology Chemo - BC Cancer Kelowna
PHSA - Provincial Health Services Authority
Kelowna, BC
- $30.03 CAD / hour
- Part-time
- Temporary
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer - Abbotsford
PHSA - Provincial Health Services Authority
Abbotsford, BC
- $30.03 CAD / hour
- Full-time
- Temporary
Added 13 hours ago
P-
Unit Clerk, Research Clinical Trials - BC Cancer Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $30.03 CAD / hour
- Part-time
- Per diem
Added 13 hours ago
P-
Administrative Secretary, Ortho Clinic - BC Children's Hospital
PHSA - Provincial Health Services Authority
Vancouver, BC
- Full-time
- Temporary
Monitor departmental level of office supplies and equipment, replenishing supplies as needed, requesting equipment repairs when needed, completing expense claim forms for professional and…
Added 13 hours ago
P-
Nursing Unit Clerk, Heartwood Centre for Women - Vancouver, BC
PHSA - Provincial Health Services Authority
Vancouver, BC
- $30.03 CAD / hour
- Part-time
- Per diem
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer - Surrey
PHSA - Provincial Health Services Authority
Surrey, BC
- $30.03 CAD / hour
- Full-time
- Temporary
Added 13 hours ago
P-
Unit Clerk, Ambulatory Care Unit - BC Cancer - Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $30.03 CAD / hour
- Full-time
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer Surrey
PHSA - Provincial Health Services Authority
Surrey, BC
- $30.03 CAD / hour
- Part-time
- Temporary
Added 13 hours ago
P-
Unit Clerk, Ambulatory Care Chemo Unit - BC Cancer - Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $30.03 CAD / hour
- Full-time
- Temporary
Added 13 hours ago
P-
Unit Clerk, Ambulatory Care Unit - BC Cancer - Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $30.03 CAD / hour
- Full-time
- Temporary
Added 13 hours ago
P-
Unit Clerk - BC Cancer Victoria
PHSA - Provincial Health Services Authority
Victoria, BC
- $30.03 CAD / hour
- Part-time
- Per diem
Added 13 hours ago
P-
Administrative Assistant, Senior Leaders - BC Cancer Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $58,494 to $76,773 CAD / year
- Full-time
- Temporary
…logistics, submits HR and Finance information, and maintains office equipment and supplies. Designs, creates and maintains correspondence, documents, presentations, orientation packages,…
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer - Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- $30.03 CAD / hour
- Part-time
- Per diem
Added 13 hours ago
P-
Unit Clerk, Oncology Chemo - BC Cancer Kelowna
PHSA - Provincial Health Services Authority
Kelowna, BC
- $30.03 CAD / hour
- Part-time
- Temporary
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer Prince George
PHSA - Provincial Health Services Authority
Prince George, BC
- $30.03 CAD / hour
- Full-time
Added 13 hours ago
P-
Unit Clerk, Oncology Clinic - BC Cancer Prince George
PHSA - Provincial Health Services Authority
Prince George, BC
- $30.03 CAD / hour
- Full-time
- Temporary

Randstad Canada

Coordonnatrice de Bureau

Mont-Royal, QC, Canada

$70,000 to $80,000 CAD / year · Full-time

Apply on randstad.ca About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 18, 2026
Posting language: English · French
Posted: Oct 20, 2026

Original job description

English section of this bilingual listing.

Office Coordinator & Right Hand to Management

Status: Permanent – Full-time

Location: Montreal Area

Schedule: Monday to Friday, 8:00 AM to 4:30 PM (37 hours/week) – 100% On-site

Salary: $70,000 – $80,000/year (depending on experience)

A client in the HVAC industry is seeking an Office Coordinator / Executive Assistant. This is a key, central role created following a retirement.

Avantages

Permanent position

Ville Saint-Laurent

Salary: $70,000 – $80,000, depending on experience.

Schedule: Monday to Friday, 8:00 AM – 4:30 PM (37.5 hours/week).

On-site position.

Comprehensive group insurance (health and dental) plus life and disability insurance provided after 3 months of employment.

3 weeks of vacation starting in the first year (including the 2-week construction holiday).

Retirement plan: Employer matching contribution program.

Wellness: Wellness program and reimbursements for sports memberships/activities.

Environment: A corporate culture focused on people, stability, and long-term growth.

Responsabilités

Your Role and Responsibilities

Serving as the administrative heart of the branch and the Vice President’s right hand, you will play a pivotal role in daily operations. You will wear many hats, ensuring smooth office operations, providing accounting support, and delivering excellent internal and external customer service.

1. Administrative Management and Office Coordination

Act as the welcoming first point of contact for visitors, clients, suppliers, and team members.

Manage daily office operations (ordering supplies, kitchen inventory, workspace organization).

Manage physical and electronic filing systems.

Coordinate logistics for meetings, internal events, and branch communications.

2. Accounting and Financial Support

Process and code accounts payable (supplier invoices) and accounts receivable (payments, credit cards).

Prepare and issue client invoices while rigorously tracking receivables.

Monitor project-related costs (transportation fees, customs, credits).

Assist with month-end activities (rebates, journal entries, inventory reconciliation checks).

3. Operations and Customer Service Support

Respond to inquiries and ensure seamless communication with the sales, warehouse, and logistics teams.

Prepare and track delivery, shipping, and order-tracking documentation.

Assist with the administrative management of inventory and physical counts.

Identify and propose improvements to existing administrative processes.

Qualifications

Experience in an office coordination, office management, or senior administrative assistant role.

Bilingualism required; advanced English proficiency is essential due to daily communication with colleagues and suppliers in Ontario and the United States.

Strong interpersonal skills, autonomy, and a solution-oriented mindset.

Hands-on, versatile approach; comfortable juggling shifting priorities.

Excellent attention to detail, precision, and organizational skills.

IT skills: Proficiency in the Microsoft Office suite (Excel, Word, Outlook, Teams); familiarity with accounting software or an ERP system (an asset).

Sommaire

If you are interested in this position, please send your application to maria.gaglione@randstad.ca or elise.belzile@randstad.ca

514.778.8042

Read the full bilingual original

Office Coordinator & Right Hand to Management

Status: Permanent – Full-time

Location: Montreal Area

Schedule: Monday to Friday, 8:00 AM to 4:30 PM (37 hours/week) – 100% On-site

Salary: $70,000 – $80,000/year (depending on experience)

A client in the HVAC industry is seeking an Office Coordinator / Executive Assistant. This is a key, central role created following a retirement.

Avantages
Permanent position
Ville Saint-Laurent
Salary: $70,000 – $80,000, depending on experience.
Schedule: Monday to Friday, 8:00 AM – 4:30 PM (37.5 hours/week).
On-site position.
Comprehensive group insurance (health and dental) plus life and disability insurance provided after 3 months of employment.
3 weeks of vacation starting in the first year (including the 2-week construction holiday).
Retirement plan: Employer matching contribution program.
Wellness: Wellness program and reimbursements for sports memberships/activities.
Environment: A corporate culture focused on people, stability, and long-term growth.

Responsabilités
Your Role and Responsibilities
Serving as the administrative heart of the branch and the Vice President’s right hand, you will play a pivotal role in daily operations. You will wear many hats, ensuring smooth office operations, providing accounting support, and delivering excellent internal and external customer service.
1. Administrative Management and Office Coordination
Act as the welcoming first point of contact for visitors, clients, suppliers, and team members.
Manage daily office operations (ordering supplies, kitchen inventory, workspace organization).
Manage physical and electronic filing systems.
Coordinate logistics for meetings, internal events, and branch communications.
2. Accounting and Financial Support
Process and code accounts payable (supplier invoices) and accounts receivable (payments, credit cards).
Prepare and issue client invoices while rigorously tracking receivables.
Monitor project-related costs (transportation fees, customs, credits).
Assist with month-end activities (rebates, journal entries, inventory reconciliation checks).
3. Operations and Customer Service Support
Respond to inquiries and ensure seamless communication with the sales, warehouse, and logistics teams.
Prepare and track delivery, shipping, and order-tracking documentation.
Assist with the administrative management of inventory and physical counts.
Identify and propose improvements to existing administrative processes.

Qualifications
Experience in an office coordination, office management, or senior administrative assistant role.
Bilingualism required; advanced English proficiency is essential due to daily communication with colleagues and suppliers in Ontario and the United States.
Strong interpersonal skills, autonomy, and a solution-oriented mindset.
Hands-on, versatile approach; comfortable juggling shifting priorities.
Excellent attention to detail, precision, and organizational skills.
IT skills: Proficiency in the Microsoft Office suite (Excel, Word, Outlook, Teams); familiarity with accounting software or an ERP system (an asset).

Sommaire
If you are interested in this position, please send your application to maria.gaglione@randstad.ca or elise.belzile@randstad.ca

514.778.8042

Randstad Canada s'engage à favoriser une main-d'œuvre représentative de toutes les populations du Canada. Nous nous engageons en conséquence à développer et à mettre en œuvre des stratégies pour promouvoir l'équité, la diversité et l'inclusion dans toutes nos sphères d'activité en examinant nos politiques, pratiques et systèmes internes tout au long du cycle de vie de notre main-d'œuvre, y compris au niveau du recrutement, de la rétention et de l'avancement pour tout individu. En plus de notre profond engagement sur le respect des principes des droits de la personne, nous nous engageons à prendre toute mesure positive pour influer sur les changements à mettre en place en vue de garantir la participation de tout individu dans le monde du travail et ce, sans obstacle, systémique ou autre, en particulier pour les groupes en quête d'équité généralement sous-représentés dans la main-d'œuvre au Canada, y compris les personnes qui s'identifient comme femmes ou personnes non-binaires/non conformes au genre, les Peuples et communautés autochtones, les personnes en situation de handicap (visible ou invisible), les personnes faisant partie des minorités visibles, les personnes racisées et des communautés LGBTQ2+.

Randstad Canada s'engage à créer et à maintenir un milieu de travail inclusif et accessible pour toutes les personnes candidates et employés en soutenant leurs besoins d'accessibilité et d'accommodation tout au long du cycle de vie de l'emploi. Nous demandons à toutes les personnes demandeuses d'emploi de bien vouloir identifier leurs besoins en matière d'accommodation en envoyant un courriel à accessibilite@randstad.ca pour s'assurer de leur capacité à participer pleinement au processus d'entrevue.

Apply on randstad.ca About employer

More about this job

Responsibilities

The Office Coordinator at the HVAC client will run daily office operations, handle filing and meeting logistics, and greet visitors. The role also covers accounts payable and receivable, invoicing, and delivery and shipping documents.

Requirements

Candidates need prior experience in office coordination, office management or a senior administrative assistant role. Bilingual French and English is required, with advanced English for daily contact with Ontario and US suppliers, plus strong Microsoft Office skills.

Skills

Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Accounts payable coding
Accounts receivable tracking
Client invoicing
Month-end accounting support
Inventory reconciliation
Filing systems management
Meeting and event coordination
Shipping and delivery documentation
Order tracking
Customer service
Bilingual communication (French and English)
Advanced English
Attention to detail
Organization
Multitasking
Process improvement
ERP systems
Accounting software

Benefits

Group health and dental insurance
Life and disability insurance
Three weeks of vacation
Wellness program

Keywords

Office Coordinator
Executive Assistant
Administrative Assistant
Office Management
Accounts Payable
Accounts Receivable
Invoicing
Accounting Support
Bilingual
French English
Microsoft Office
Excel
Outlook
Teams
ERP
HVAC
Montreal
Ville Saint-Laurent
Right Hand to Management
Customer Service

Seniority

Mid level

Perks

Generous paid time off
Retirement plan
Wellness program

Tools

Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
ERP system
Accounting software

Languages

English
French

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Office & administration jobs in Canada

Unit Clerk

Unit Clerk

Executive Administrative Assistant

Laboratory Operations Supervisor

ADMINISTRATIVE ASSISTANT

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Unit Clerk, Ambulatory Care Unit - BC Cancer - Vancouver

Unit Clerk, Oncology Clinic - BC Cancer Surrey

Unit Clerk, Ambulatory Care Chemo Unit - BC Cancer - Vancouver

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Office & administration jobs in Canada