Executive Assistant

The Opportunity

Our clients are well-established, highly regarded Toronto organizations, and they are looking for a Strategic Executive Assistant/Personal Assistant to join their busy team.

The ideal candidate for these opportunities support multiple senior executives, able to travel and carry genuine strategic weight.

Key Responsibilities

• Executive & Calendar Support - Manage schedules, priorities, and the flow of information across the firm. Own complex, high-volume calendars across multiple executives and time zones, resolving conflicts and making prioritization calls independently.
• Correspondence & Liaison - Draft correspondence in the executive's voice, and serve as the primary point of contact.
• Meeting Preparation - Compile agendas, briefing notes, and presentation materials so executives arrive prepared. Capture notes and drive follow-up items to closure.
• Travel Management - Own domestic and international travel end to end, anticipating needs and building efficient itineraries. Handle logistics, reservations, and contingency plans so travel stays productive when flights fall apart.
• Expense Management - Run expense reporting end to end in Concur for senior leaders: policy compliance, accurate coding, and prompt reimbursement.
• Discretion - Treat confidential material with integrity, keeping leaders informed and prepared at every turn.
• Proactive Problem-Solving - Anticipate obstacles, spot efficiencies, and resolve issues before they escalate. Contribute to improving administrative processes and workflows, and provide dependable cross-team support.

Requirements

• 4+ years supporting C-suite and/or senior leadership in a demanding professional environment, ideally more than one executive simultaneously.
• Experience working in a fast-paced environment handling confidential matters.
• Outstanding organizational skills, with the instinct to see what's needed before being asked and prioritizing tasks effectively.
• Demonstrated proficiency with Concur and Microsoft Office.
• Ability to prioritize and handle sensitive information carefully, and the ability to get up to speed quickly when things move.
• Strong communication skills and strategic thinking.

If you are a strategic executive assistant looking for your next opportunity, we want to hear from you. Apply below or reach out directly for a confidential conversation!