Executive Assistant
- Saint-Laurent, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 40 hours/week
- Posting language
- English
- Posted
Original job description
Executive Assistant – Operations (and Purchasing Support)
A rapidly growing company is seeking a dynamic, proactive, and tech-savvy Executive Assistant to provide primary support to the Vice President of Operations and the Vice President of Purchasing. Join a stimulating, multicultural environment where your autonomy and organizational skills will make a real difference on a daily basis.
Advantages
Permanent position
Salary: $70k–$75k
Annual bonus and salary review
Schedule: Monday to Friday, 8:00 AM – 5:00 PM (40 hours/week)
Flexible work schedule
100% on-site (after 3 months , 2 days working from home
Benefits after 3 months
3 weeks of vacation (increasing to 4 weeks after 3 years)
Insurance coverage from Day 1, RRSP plan, sick days, and 2 personal days
Stable, well-established, and steadily growing company
Diverse and multicultural team
Parking available
Responsibilities
Key Responsibilities
Manage complex schedules, expense accounts, and administrative correspondence, and track requests directed to the directors.
Schedule meetings, book rooms and videoconferencing systems, prepare minutes, and coordinate logistics for internal and external events (conferences, seminars).
Validate timesheets for the purchasing and distribution departments, organize business travel, and act as the point of contact for facilities and maintenance services.
Draft internal and external correspondence, translate documents (French/English) for the division, and assist in preparing presentations or speeches.
Coordinate the setup of workstations and IT systems for new employees (access badges, system access, phone services) and manage the petty cash fund.
Qualifications
Candidate Profile
Excellent French and English skills (both spoken and written); strong English proficiency is required due to communication with Ontario and Asia.
• Experience in administration or a similar role
• Excellent verbal and written communication skills
• Ability to demonstrate discretion, attention to detail, energy, versatility, autonomy, and organizational skills
• Skills in managing priorities and deadlines, organization, initiative, and multitasking
• Excellent proficiency in software such as Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Highly autonomous, meticulous, and excellent at managing priorities.
Proactive, agile, and highly discreet.
Excellent interpersonal skills within a highly diverse and multicultural environment.
Summary
Interested in this position?
Feel free to email us anytime at maria.gaglione@randstad.ca or elise.belzile@randstad.ca
514.332.1055
If you know anyone interested in administrative support roles, please feel free to share our contact information with them. We would be happy to help!
For more information about this position and all other currently available roles, please visit www.randstad.ca.
We look forward to receiving your resume!
Nice to meet you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
A rapidly growing company is seeking a dynamic, proactive, and tech-savvy Executive Assistant to provide primary support to the Vice President of Operations and the Vice President of Purchasing. Join a stimulating, multicultural environment where your autonomy and organizational skills will make a real difference on a daily basis.
Advantages
Permanent position
Salary: $70k–$75k
Annual bonus and salary review
Schedule: Monday to Friday, 8:00 AM – 5:00 PM (40 hours/week)
Flexible work schedule
100% on-site (after 3 months , 2 days working from home
Benefits after 3 months
3 weeks of vacation (increasing to 4 weeks after 3 years)
Insurance coverage from Day 1, RRSP plan, sick days, and 2 personal days
Stable, well-established, and steadily growing company
Diverse and multicultural team
Parking available
Responsibilities
Key Responsibilities
Manage complex schedules, expense accounts, and administrative correspondence, and track requests directed to the directors.
Schedule meetings, book rooms and videoconferencing systems, prepare minutes, and coordinate logistics for internal and external events (conferences, seminars).
Validate timesheets for the purchasing and distribution departments, organize business travel, and act as the point of contact for facilities and maintenance services.
Draft internal and external correspondence, translate documents (French/English) for the division, and assist in preparing presentations or speeches.
Coordinate the setup of workstations and IT systems for new employees (access badges, system access, phone services) and manage the petty cash fund.
Qualifications
Candidate Profile
Excellent French and English skills (both spoken and written); strong English proficiency is required due to communication with Ontario and Asia.
• Experience in administration or a similar role
• Excellent verbal and written communication skills
• Ability to demonstrate discretion, attention to detail, energy, versatility, autonomy, and organizational skills
• Skills in managing priorities and deadlines, organization, initiative, and multitasking
• Excellent proficiency in software such as Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Highly autonomous, meticulous, and excellent at managing priorities.
Proactive, agile, and highly discreet.
Excellent interpersonal skills within a highly diverse and multicultural environment.
Summary
Interested in this position?
Feel free to email us anytime at maria.gaglione@randstad.ca or elise.belzile@randstad.ca
514.332.1055
If you know anyone interested in administrative support roles, please feel free to share our contact information with them. We would be happy to help!
For more information about this position and all other currently available roles, please visit www.randstad.ca.
We look forward to receiving your resume!
Nice to meet you!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
More about this job
Responsibilities
The Executive Assistant at Randstad Canada will manage schedules, expense accounts and correspondence, and organize meetings and events. The role also validates timesheets, arranges business travel, drafts and translates documents, and manages the petty cash fund.
Requirements
Candidates need prior administrative experience, excellent bilingual French and English skills (strong English required), and strong Microsoft Office skills. Attention to detail, discretion, autonomy and multitasking are essential.
Skills
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Calendar management
- Schedule management
- Expense account management
- Petty cash management
- Business travel coordination
- Event coordination
- Meeting minutes preparation
- Videoconferencing systems booking
- Translation (French/English)
- Bilingual written communication
- Bilingual verbal communication
- Correspondence drafting
- Timesheet validation
- Onboarding IT and access setup
- Access badge management
- Priority management
- Multitasking
- Attention to detail
- Discretion
- Organization
Benefits
- Annual bonus
- Flexible work schedule
- Extended health insurance
- RRSP plan
- Paid vacation
- Sick days
- Personal days
- Parking
Categories
- Administrative
- Human Resources
- Logistics
Keywords
- Executive Assistant
- administrative assistant
- executive support
- Microsoft Office
- Word
- Excel
- Outlook
- PowerPoint
- bilingual French English
- translation
- scheduling
- travel coordination
- expense reports
- petty cash
- purchasing support
- timesheet validation
- event coordination
- procurement
- operations support
- office administration
Seniority
Entry level
Perks
- Generous paid time off
- Flexible hours
- Retirement plan
- Performance bonus
- Transit support
Tools
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
Languages
- English
- French