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Added 28 days ago
DI Booking Clerk
Erie Shores Healthcare
Leamington, ON
Applications are now being accepted for a Temporary Part-Time Diagnostic Imaging Booking Clerk. The successful applicant will be required to work days Monday to Saturday, including…
Added 28 days ago
Diagnostic Imaging Clerk {CUPE CS-26-429}
North Bay Regional Health Centre
North Bay, ON
Under the direction of the Manager of Diagnostic Imaging, the Diagnostic Imaging Clerk provides clerical and administrative support in a fast-paced Radiology department. Responsibilities…
Added 1 month ago
Clerk - Medical Imaging Reception and Image Service Centre
Island Health
Campbell River, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Medical Imaging Reception And Image Service Centre
Island Health
Nanaimo, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Medical Imaging Reception And Image Service Centre
Island Health
Parksville, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Medical Imaging Reception And Image Service Centre
Island Health
Port Alberni, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Medical Imaging Reception And Image Service Centre
Island Health
Duncan, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Medical Imaging Reception and Image Service Centre
Island Health
Courtenay, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Booking Clerk - Medical Imaging
Island Health
Nanaimo, BC
The Booking Clerk, Medical Imaging utilizes a variety of computerized applications to book and schedule medical imaging appointments, procedures and exams, compiles statistics, retrieves…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Clerk - Medical Imaging Reception And Image Service Centre
Island Health
Duncan, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Booking Clerk & Modality Assistant - Medical Imaging
Island Health
Victoria, BC
Reporting to the Clerical Supervisor or designate, performs a variety of booking and clerical duties in a Medical Imaging booking department or as a clerical assistant to technical staff in…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
Booking Clerk & Modality Assistant - Medical Imaging
Island Health
Victoria, BC
Reporting to the Clerical Supervisor or designate, performs a variety of booking and clerical duties in a Medical Imaging booking department or as a clerical assistant to technical staff in…
Added 1 month ago
Clerk - Reception & Image Service Centre - Medical Imaging
Island Health
Victoria, BC
…scheduled appointments; manipulating and managing digital Medical Imaging images; printing and communicating test results; providing assistance to technical staff with patient lifting and…
Added 1 month ago
FH
Nursing unit clerk - royal columbian hospital - multiple casual opportunities
Fraser Health Authority
New Westminster, BC
- $30.03 CAD / hour
Join our incredible team at Royal Columbian Hospital! As a Nursing Unit Clerk, your excellent organizational skills, attention to detail, and effective communication will ensure efficient…
Added 1 month ago
TA
Medical Office Assistant
The Agency | A Two Twelve Company
Grande Prairie, AB
- From $24 CAD / hour
Medical Terminology certification is required
Added 1 month ago
SH
Sr. Billing Clerk (OHIP) - Patient Accounts - Temporary Full-time 2026-18252
Sunnybrook Health Sciences Centre
Toronto, ON
- Full-time
In order to succeed in this role, the successful candidate must possess the following required and preferred qualifications and skills:
Added 1 month ago
SH
Unit Clerk - Odette Cancer Centre - Temporary full-time - 2026-18990
Sunnybrook Health Sciences Centre
Toronto, ON
- Full-time
…aspirations, lumbar punctures, CT/US guided biopsies, medical imaging etc.) required by the oncologists; Receiving and screening all new and follow-up patients; Responding to general…
Added 1 month ago
SH
New Patient Booking Clerk - Odette Cancer Centre - Regular full-time - 2026-18998
Sunnybrook Health Sciences Centre
Toronto, ON
- Full-time
In this Unit Clerk role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre. As an…
Added 1 month ago
Administrative Support (Clinical) (1025)
Vitalité Health Network
Edmundston, NB
The selected person may be required to work in other areas of the Medical Imaging department, depending on operational needs.

Randstad Canada

Mail Associate Level 1

ON, Canada

$17.95 CAD / hour

Apply on randstad.ca About employer

Applications open in a new tab.

Job details

Pay: $17.95 CAD / hour
Apply by: Nov 21, 2026
Working hours: 37.5 hours/week
Posting language: English
Posted: Sep 22, 2026

Original job description

The Mail Associate is responsible for the processing, preparation, digitization, distribution, and tracking of physical and electronic documents within Digital Hub operations. This position combines mailroom operations, document processing, data entry, scanning, indexing, quality control, and customer support activities to ensure the efficient delivery of mail and information management services.

The successful candidate will work within established operational procedures, service level agreements (SLAs), privacy requirements, and quality standards while supporting multiple business units and digital mail workflows.

Job title: Mail Associate Level 1
Location: Scarborough, ON
Competitive Salary
Duration: 3 months (Possibility of Extension)

Schedule: Monday to Friday, 8:00 AM – 5:00 PM (37.5 hours/week)

Advantages
- 3 month contract with strong potential to be extended
- Payrate: $17.95/h
- Fully Onsite position
- Location: Scarborough, ON

Responsibilities
Mailroom Operations
Receive, sort, and process inbound Canada Post, courier, registered, accountable, and interoffice mail.
Prepare and dispatch outbound mail, registered mail, and courier shipments.
Track accountable mail and courier shipments using approved mailroom tracking systems.
Maintain chain-of-custody procedures for sensitive and confidential documents.
Perform mail preparation activities, including batching, sorting, envelope processing, and special handling requests.
Support transportation and movement of mail between operational processing areas and client locations.

Digital Mail Processing
Open, prepare, and sort incoming mail for scanning and digital capture workflows.
Remove staples, paper clips, binder clips, and other document fasteners.
Prepare batches according to documented operational procedures.
Identify document types and route material to the appropriate processing stream.
Separate confidential, priority, or exception items for specialized processing.
Ensure documents are prepared to meet image quality and indexing standards.

Scanning and Document Capture
Operate high-volume document scanners and imaging equipment.
Scan physical documents into electronic repositories.
Verify image quality, completeness, readability, and document orientation.
Rescan documents as required to meet quality standards.
Process exception items requiring manual intervention.
Maintain scanner throughput and productivity targets.

Data Entry and Indexing
Perform accurate data entry from scanned images, forms, correspondence, and supporting documentation.
Enter customer, policy, claim, financial, and transaction information into approved systems.
Verify information for accuracy and completeness.
Correct indexing and classification errors.
Perform double-key verification activities when required.
Maintain production and accuracy standards established by the client and the company

Quality Assurance
Review scanned images and indexed records for accuracy.
Validate document classifications and metadata.
Identify and escalate image quality, data integrity, or workflow issues.
Participate in quality audits and continuous improvement activities.
Ensure compliance with operational procedures and customer requirements.
Customer Service and Administrative Support
Respond to operational inquiries and service requests.
Maintain production logs and tracking records.
Complete daily reporting and workflow documentation.
Participate in team meetings and process improvement initiatives.
Support special projects and backlog reduction activities as assigned.

Equipment and Work Area Maintenance
Operate mailroom, document processing, and scanning equipment safely.
Perform routine equipment checks and cleaning.
Report equipment malfunctions promptly.
Maintain clean, organized, and secure workstations.
Follow workplace health and safety procedures at all times.

Qualifications
Ability to lift and move boxes and document containers up to 50 lbs.
Ability to stand or sit for extended periods.
Manual dexterity for document preparation and keyboard-intensive activities.
Ability to perform repetitive scanning, sorting, and data entry tasks.
Ability to push carts and transport document batches throughout the processing facility.

Strong keyboarding and data entry skills.
Excellent attention to detail and accuracy.
Ability to work with large volumes of documents while maintaining quality standards.
Strong organizational and time-management skills.
Ability to follow documented procedures consistently.
Basic troubleshooting and problem-solving skills.
Proficiency with Microsoft Outlook, Excel, and Word.
Ability to handle confidential information with discretion.
Strong verbal and written communication skills.

Summary
If you are interested in the Mail Associate Level 1 role in Scarborough please apply online at www.randstad.ca. Qualified candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.

Apply on randstad.ca About employer

More about this job

Responsibilities

The Mail Associate at Randstad Canada will sort, prepare and track inbound and outbound mail, then scan documents and enter and verify their data in approved systems. The role also includes quality checks, daily reporting and keeping the work area clean and safe.

Requirements

Candidates need strong keyboarding and data entry skills, attention to detail, and the ability to lift up to 50 lbs and stand or sit for long periods. Proficiency with Microsoft Outlook, Excel and Word and discretion with confidential information are also required.

Skills

Mail sorting and processing
Outbound and registered mail preparation
Courier and accountable mail tracking
Chain-of-custody procedures
High-volume document scanning
Image quality verification
Data entry
Double-key verification
Indexing and classification
Quality audits
Microsoft Excel
Microsoft Word
Microsoft Outlook
Keyboarding
Document preparation
Equipment checks
Basic troubleshooting
Time management
Confidentiality

Keywords

Mail Associate
mailroom
mail processing
document processing
data entry
indexing
scanning
document capture
quality assurance
courier tracking
Canada Post
registered mail
records management
Microsoft Excel
Microsoft Word
Microsoft Outlook
contract
Scarborough
digital mail
clerk

Seniority

Entry level

Tools

Scanners
Mailroom tracking systems
Microsoft Outlook
Microsoft Excel
Microsoft Word

Languages

English

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Work requirements

Jobs in Canada