Receptionist / Administrative Assistant
- Montréal, QC, Canada
$22 to $24 CAD / hour · Contract
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Job details
- Pay
- $22 to $24 CAD / hour
- Job type
- Contract
- Apply by
- Experience
- Minimum of 2 years of experience in a receptionist or administrative support role;
- Posting language
- English
- Posted
Original job description
Receptionist / Administrative Assistant
Location: Montréal-Est (near the Olympic Stadium and Olympic Park)
Status: Open-ended temporary contract
Accessibility: Easily accessible by public transit (nearest metro station is Pie-IX)
Working Hours: Full-time
Monday to Thursday: 9:00 AM to 5:00 PM
Friday: 8:30 AM to 4:30 PM
About the Company
A well-established and growing leader in the fashion industry, specializing in lingerie, swimwear, and sleepwear, is seeking a dynamic and organized Receptionist for a temporary assignment to ensure operational continuity during a peak period. The position is based at our offices located in Montréal-Est, right near the Olympic Stadium and Olympic Park.
Position Summary
The incumbent will be responsible for handling incoming calls and greeting visitors with courtesy, discretion, and professionalism. You will also provide valuable administrative support to the payroll department, the Executive Assistant, and the Human Resources team as needed, right at the heart of our team in Montréal-Est.
Advantages
Location: Montréal-Est (near the Olympic Stadium and Olympic Park)
Status: Open-ended temporary contract
Salary: $ 22 to $ 24 / hour
Accessibility: Easily accessible by public transit (nearest metro station is Pie-IX)
Working Hours: Full-time
Monday to Thursday: 9:00 AM to 5:00 PM
Friday: 8:30 AM to 4:30 PM
Responsibilities
Reception & Communications:
Answer incoming calls via MS Teams and redirect them to the appropriate person or department.
Welcome visitors with courtesy and professionalism, and notify employees of their guests' arrival.
Manage the general reception inbox and handle necessary follow-ups.
Monitor visitor movements to ensure guests are accompanied throughout the building.
Onboarding & HR Support:
Prepare weekly onboarding kits, desk nameplates, and welcome gifts for new hires.
Issue employee ID and discount cards upon integration and ensure delivery by end of day.
Maintain the inventory of promotional items for new recruits.
Post in-store job openings across various recruitment platforms.
Assist the Human Resources department with various related tasks.
Administrative & Logistical Support:
Prepare the weekly newsletter and keep the Distribution Centre bulletin board up to date.
Maintain a clean, organized, and welcoming front desk and storage area.
Sort and distribute internal mail; coordinate outgoing mailings with Canada Post and other couriers.
Process expense reports.
Coordinate corporate travel bookings and itineraries.
Actively take part in organizing company social events.
Process sales transactions for Cabane Rose items and collaborate on special projects as needed.
Qualifications
Minimum of 2 years of experience in a receptionist or administrative support role;
Fluent bilingualism, both spoken and written (French and English);
Strong proficiency in Microsoft Office tools (Teams, Outlook, Word, Excel);
Flawless organization: Outstanding priority management and thoroughness to handle multiple tasks concurrently without missing a detail;
Team player: Strong commitment to collaborating harmoniously with colleagues to achieve common goals;
Stress management: Proven ability to multitask effectively under pressure while maintaining a calm and positive attitude;
Exemplary professionalism: Strong ethical mindset and unwavering dedication to confidentiality.
Summary
Ready to take on this challenge?
Send your up-to-date resume to mag.paga@randstad.ca to join a passionate and inspiring team!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
Location: Montréal-Est (near the Olympic Stadium and Olympic Park)
Status: Open-ended temporary contract
Accessibility: Easily accessible by public transit (nearest metro station is Pie-IX)
Working Hours: Full-time
Monday to Thursday: 9:00 AM to 5:00 PM
Friday: 8:30 AM to 4:30 PM
About the Company
A well-established and growing leader in the fashion industry, specializing in lingerie, swimwear, and sleepwear, is seeking a dynamic and organized Receptionist for a temporary assignment to ensure operational continuity during a peak period. The position is based at our offices located in Montréal-Est, right near the Olympic Stadium and Olympic Park.
Position Summary
The incumbent will be responsible for handling incoming calls and greeting visitors with courtesy, discretion, and professionalism. You will also provide valuable administrative support to the payroll department, the Executive Assistant, and the Human Resources team as needed, right at the heart of our team in Montréal-Est.
Advantages
Location: Montréal-Est (near the Olympic Stadium and Olympic Park)
Status: Open-ended temporary contract
Salary: $ 22 to $ 24 / hour
Accessibility: Easily accessible by public transit (nearest metro station is Pie-IX)
Working Hours: Full-time
Monday to Thursday: 9:00 AM to 5:00 PM
Friday: 8:30 AM to 4:30 PM
Responsibilities
Reception & Communications:
Answer incoming calls via MS Teams and redirect them to the appropriate person or department.
Welcome visitors with courtesy and professionalism, and notify employees of their guests' arrival.
Manage the general reception inbox and handle necessary follow-ups.
Monitor visitor movements to ensure guests are accompanied throughout the building.
Onboarding & HR Support:
Prepare weekly onboarding kits, desk nameplates, and welcome gifts for new hires.
Issue employee ID and discount cards upon integration and ensure delivery by end of day.
Maintain the inventory of promotional items for new recruits.
Post in-store job openings across various recruitment platforms.
Assist the Human Resources department with various related tasks.
Administrative & Logistical Support:
Prepare the weekly newsletter and keep the Distribution Centre bulletin board up to date.
Maintain a clean, organized, and welcoming front desk and storage area.
Sort and distribute internal mail; coordinate outgoing mailings with Canada Post and other couriers.
Process expense reports.
Coordinate corporate travel bookings and itineraries.
Actively take part in organizing company social events.
Process sales transactions for Cabane Rose items and collaborate on special projects as needed.
Qualifications
Minimum of 2 years of experience in a receptionist or administrative support role;
Fluent bilingualism, both spoken and written (French and English);
Strong proficiency in Microsoft Office tools (Teams, Outlook, Word, Excel);
Flawless organization: Outstanding priority management and thoroughness to handle multiple tasks concurrently without missing a detail;
Team player: Strong commitment to collaborating harmoniously with colleagues to achieve common goals;
Stress management: Proven ability to multitask effectively under pressure while maintaining a calm and positive attitude;
Exemplary professionalism: Strong ethical mindset and unwavering dedication to confidentiality.
Summary
Ready to take on this challenge?
Send your up-to-date resume to mag.paga@randstad.ca to join a passionate and inspiring team!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
More about this job
Responsibilities
The Receptionist / Administrative Assistant will answer and redirect calls, greet visitors, and manage the reception inbox. They will also prepare onboarding kits, handle mail and expense reports, and support payroll and HR.
Requirements
Candidates need at least 2 years of receptionist or administrative support experience, fluent French and English, and strong Microsoft Office skills. Strong organization, discretion and the ability to work calmly under pressure are also required.
Skills
- Microsoft Teams
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- call routing
- visitor reception
- bilingual communication (French and English)
- email inbox management
- mail sorting and courier coordination
- expense report processing
- travel booking
- onboarding coordination
- event organization
- priority management
- confidentiality
- multitasking
- point-of-sale transactions
Categories
- Customer Service & Support
- Administrative
- Human Resources
Keywords
- receptionist
- administrative assistant
- front desk
- reception
- office administration
- Microsoft Teams
- Outlook
- Word
- Excel
- Microsoft Office
- bilingual French English
- payroll support
- human resources support
- travel booking
- expense reports
- contract
- temporary
- Montréal-Est
- fashion industry
- lingerie
Seniority
Entry level
Tools
- Microsoft Teams
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
Languages
- English
- French