Samples Coordinator- Dollard Des Ormeaux

Are you currently looking for a samples coordinator role in Dollard Des Ormeaux? Do you have experience in data entry and administration and looking for a challenge, and an awesome opportunity to learn and grow with a great company? If so, this company in the food industry could be a great fit for you and we would love to discuss the opportunity with you.

Advantages
Monday-Friday 8AM-5PM
Part of the annual discretionary bonus plan
Health/Dental insurance coverage (100% of premiums paid by company)
Telus Virtual Health Care Telemedicine
2-3weeks paid vacation per year
5 personal/sick days per year
50% subsidized gym membership to Fit Form down the street from the office
Flex Friday working hours (early end to day 1pm during summer months, 3pm all other months)
Casual-professional work environment
Weekly fresh fruit program in office
Brand new beautiful head office
Free onsite parking with free electric charging stations
Outdoor patio for lunches and events
Company outings fully paid by the company

Responsibilities
Samples Coordination - 80%
Receive, unpack, organize, and store frozen food samples safely and efficiently.

Maintain sample inventory and freezer organization to ensure accurate tracking and accessibility.

Notify internal teams of sample arrivals and manage related communications.

Coordinate the preparation, packaging, and shipment of samples to customers.

Order and manage dry ice and other shipping materials required for sample shipments.

Prepare and maintain documentation for domestic and international shipments.

Scan, file, and distribute records related to LATAM and export shipments.

Follow up proactively with suppliers, couriers, and service providers to ensure timely deliveries.

Support urgent sample deliveries, including occasional airport pickups or drop-offs as required (expenses reimbursed).

Manage courier shipments, incoming deliveries, and shipment tracking.

20% Data Entry Administration
Handle administrative and clerical requests.
Maintain customer master data in SAPB1
Process customer purchase orders, including EDI orders.
Process sales order and purchase order contracts.
Process cancelled order requests and related documentation.
Process pricing updates and item code updates.
Create new item codes in SAPB1.
Review SAPB1 dashboards and take appropriate action.
Assist with customer platform administration, including document uploads and schedule maintenance.
Provide ad hoc administrative support to the departments

Qualifications
Fluent in English, both written and spoken.
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Intermediate working proficiency in French is considered an asset.
Ability to safely lift and handle sample boxes and materials weighing up to 40 pounds as part of regular job duties.
Data entry experience
Good organizational skills and multitasking
Exceptional attention to detail and commitment to accuracy.
Troubleshooting and problem-solving skills.
Proactive in managing highly time-sensitive shipments.
Strong organizational and time management skills.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Customer-focused mindset with excellent interpersonal skills.
Ability to work independently while collaborating effectively with cross-functional teams.
Comfortable performing both operational and admin repetitive tasks.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Experience in business software systems (SAP, SAGE300, QuickBooks) considered a strong asset.

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca /

Add us on LinkedIn:
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/


For a complete list of all available jobs by division, visit www.randstad.ca

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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