Jobs in Canada

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Added 3 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Vancouver, BC
- $50,000 to $100,000 CAD / year
- Full-time
City Wide Facility Solutions is looking for a motivated and confident B2B Sales Executive to join our Vancouver sales team.
Added 3 mins ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Vancouver, BC
- $43,000 to $55,000 CAD / year
- Full-time
The primary responsibility of the Business Development Specialist is to make B2B outbound sales calls to prospective clients (offering janitorial and non-janitorial services), qualify…
Added 3 mins ago
OF
Business Development Representative
Optimize Financial Group
Toronto, ON
- Full-time
We’re hiring a driven wholesaler to join our Business Development team, with a focus on cold calling and outbound prospecting. This role is all about picking up the phone, building…
Added 3 mins ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Burnaby, BC
- $43,000 to $55,000 CAD / year
- Full-time
The primary responsibility of the Business Development Specialist is to make B2B outbound sales calls to prospective clients (offering janitorial and non-janitorial services), qualify…
Added 3 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Coquitlam, BC
- $50,000 to $100,000 CAD / year
- Full-time
City Wide Facility Solutions is looking for a motivated and confident B2B Sales Executive to join our Vancouver sales team.
Added 3 mins ago
CW
B2B Sales Executive
City Wide Facility Solutions
Burnaby, BC
- $50,000 to $100,000 CAD / year
- Full-time
City Wide Facility Solutions is looking for a motivated and confident B2B Sales Executive to join our Vancouver sales team.
Added 3 mins ago
VE
Talent Acquisition Specialist
Victor Energy
Nisku, AB
- Full-time
Independently conduct structured candidate interviews and lead or co-lead interviews with hiring managers, using job-related questions, assessment criteria, and scorecards.
Added 24 mins ago
TH
General Manager
Tim Hortons
Hamilton, ON
- Full-time
As a General Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Hamilton, ON
- $20.5 to $21.5 CAD / hour
- Full-time
As an Assistant Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
General Manager
Tim Hortons
Burlington, ON
- Full-time
As a General Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Burlington, ON
- $20.5 to $21.5 CAD / hour
- Full-time
As an Assistant Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
York, ON
- $21 to $22 CAD / hour
- Full-time
12 hour shift
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
York, ON
- $21 to $22 CAD / hour
- Full-time
12 hour shift
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Burlington, ON
- $21 to $22 CAD / hour
- Full-time
12 hour shift
Added 24 mins ago
TH
General Manager
Tim Hortons
Oakville, ON
- Full-time
As a General Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Oakville, ON
- $20.5 to $21.5 CAD / hour
- Full-time
As an Assistant Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Oakville, ON
- $21 to $22 CAD / hour
- Full-time
As an Assistant Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
General Manager
Tim Hortons
Oakville, ON
- Full-time
As a General Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Oakville, ON
- $21 to $22 CAD / hour
- Full-time
As an Assistant Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
TH
Assistant Manager
Tim Hortons
Oakville, ON
- $21 to $22 CAD / hour
- Full-time
As an Assistant Manager, you are an enthusiastic role model who motivates Team Members to deliver exceptional service for every guest, every time. You build positive relationships with your…
Added 24 mins ago
AI
Accenture Construct - Capital Projects Transaction and Strategic Advisory Lead, COM
Accenture Infrastructure & Capital Projects Inc.
Montréal, QC · Toronto, ON · Vancouver, BC
- Full-time
In growing these services, we are seeking an experienced Commercial Lead who can provide immediate senior commercial and transaction advisory leadership to a major transit and…
Added 24 mins ago
Territory Manager (British Columbia)
Nestlé
Canada
We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action…
Added 24 mins ago
Supply Planner
Nespresso
Canada
Must have 3-5 years of progressive and successful supply chain experience including supply planning
Added 24 mins ago
Sr. Director, Human Resources
Nestlé
Canada
We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action…
Added 24 mins ago
Shop Service Technician
Nestlé Professional
Canada
We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action…

Randstad Canada

Senior Administrative / Legal Assistant

Montréal, QC, Canada

$90,000 to $98,000 CAD / year · Full-time

Apply on randstad.ca About employer

Applications open in a new tab.

Job details

Pay: $90,000 to $98,000 CAD / year
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Sep 14, 2026

Original job description

Are you an experienced administrative professional with experience in the legal sector, seeking a high-visibility role in the investment management sector?

Are you a proactive, highly organized, and bilingual individual who excels at supporting executive leadership in a fast-paced environment?

Working directly with the Chief Legal Officer and team, you will play a key role in managing complex executive calendars, travel logistics, legal document workflows, contract tracking, and high-level stakeholder communications for a high-profile investment platform.

Would you like to streamline executive operations and contribute to a major national investment initiative as a Senior Administrative / Legal Assistant?

If so, this opportunity could be for you!

Advantages
-Full-time, permanent position
-Competitive base salary of $90,000 to $98,000 per year (depending on experience) plus a guaranteed 12% annual bonus
-4 weeks of paid vacation, 5 personal days starting on day one, plus summer Friday afternoons off
-Comprehensive group insurance coverage effective from your first day
-Highly competitive corporate pension plan
-Continuous investment in professional development, training, and career growth
-Unlimited 24/7 access to virtual healthcare services and wellness resources
-Inclusive paid family leave: up to 26 weeks for primary caregivers and 5 weeks for secondary caregivers
-Personalized family-building support and financial assistance (from pre-pregnancy to menopause)
-Hybrid work model (4 days in-office, with Fridays working remotely)

Responsibilities
-Provide high-level administrative support to the Chief Legal Officer and team to ensure seamless day-to-day operations
-Manage complex executive calendars, resolve scheduling conflicts, and prioritize meetings with internal and external stakeholders
-Coordinate end-to-end travel logistics, itineraries, and accommodations for assigned executive leadership
-Draft, proofread, format, and translate legal documents, reports, presentations, and correspondence
-Maintain organized filing systems, manage legal document workflows, and track deadlines, compliance filings, and contracts
-Maintain non-disclosure agreement (NDA) logs, private holdings lists, and conduct conflict-of-interest searches
-Prepare, process, and reconcile expense reports, invoices, and budgeting documentation in Concur and other internal systems
-Lead administrative projects, including data organization for information sharing across business units and designing executive KPI reports
-Coordinate meetings, conference calls, and legal briefings; prepare agendas, materials, and record meeting minutes
-Support committee meetings and assist in organizing large-scale corporate events
-Serve as a key liaison with internal teams and external legal partners, ensuring incoming requests are promptly routed and executed
-Handle confidential, sensitive, and proprietary information with the utmost discretion and professionalism

Qualifications
-Excellent written and verbal communication skills in both French and English
-Bachelor’s degree (an asset)
-Minimum of 7 years of experience in an executive support role, with experience working within a law firm, corporate legal department, or compliance team (ideally in financial or professional services)
-Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive); experience with Concur and travel management systems is an asset
-Proven track record in proofreading, document editing, and formatting
-Strong client-service orientation with the ability to respond promptly and effectively to unexpected requests
-High degree of autonomy, proactivity, and strong time-management skills to thrive in a fast-paced environment
-Proven ability to prioritize and manage multiple complex tasks concurrently while supporting the Chief Legal Officer and team members
-Sound judgment, diplomacy, discretion, and high professionalism when handling confidential information
-Ability to work independently with minimal supervision
-Strong aptitude for learning and becoming proficient with new technologies and internal systems

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Apply on randstad.ca About employer

More about this job

Responsibilities

The Senior Administrative / Legal Assistant will support the Chief Legal Officer by managing executive calendars, travel logistics, legal documents and contract tracking. The role also drafts, formats and translates legal documents and handles confidential information.

Requirements

Candidates need at least seven years of executive support experience, ideally in a law firm or corporate legal or compliance team. Fluency in French and English (oral and written) and advanced Microsoft 365 skills are required, and a bachelor's degree is an asset.

Skills

Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
OneDrive
Concur
Travel management systems
Calendar management
Expense reporting
Invoice reconciliation
Budgeting
Document drafting
Proofreading
Document formatting
Translation (French/English)
Meeting minutes
Agenda preparation
KPI report design
Records and filing management
Contract tracking
Conflict-of-interest searches
Confidentiality management
Time management

Benefits

Comprehensive group insurance from day one
Corporate pension plan
Guaranteed annual bonus
Paid vacation
Summer Friday afternoons off
Virtual healthcare access
Family-building financial support
Professional development

Keywords

Administrative Assistant
Legal Assistant
Legal Secretary
Executive Assistant
Executive Support
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
OneDrive
Concur
Travel Management
Legal Documents
Contract Management
Compliance
NDA
Bilingual French English
Investment Management

Seniority

Senior

Perks

Generous paid time off
Retirement plan
Performance bonus
Wellness program
Paid training

Tools

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
OneDrive
Concur

Languages

English
French

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Work requirements

Jobs in Canada