Jobs in Canada

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Added 29 days ago
RQ09192 - Product Manager - Senior
Rubicon Path
Toronto, ON
- 5+ years of experience in product management.
Added 29 days ago
RQ09233 - Training Specialist - Senior
Rubicon Path
Toronto, ON
The ability to demonstrate practical knowledge, experience delivering technical training.
Added 29 days ago
RQ09156 - IT Enterprise Architect/Strategist - Senior
Rubicon Path
Toronto, ON
Experience with AI, ML Machine learning, LLM Large Language Model, RAG Retrieval-Augmented Generation
Added 29 days ago
RQ09259 - Training Specialist - Senior
Rubicon Path
Toronto, ON
The ability to demonstrate practical knowledge, experience delivering technical training.
Added 29 days ago
RQ09418 - Software Developer - Full Stack - Senior
Rubicon Path
Toronto, ON
o Demonstrated knowledge and experience with AI, LLM and Machine Learning, such as Azure Document Intelligence, Cloud Foundry, OpenAI, Cognitive Search etc.
Added 29 days ago
RQ09490 - Training Specialist - Senior
Rubicon Path
Toronto, ON
· Deliver instruction and training, interactive demonstration and / or e-learning to staff at twenty-two (22) CACCs, 9000+ Paramedics and other required Ministry Stakeholders including…
Added 29 days ago
RQ09416 - Systems Administrator/Operations Support Specialist - Intermediate
Rubicon Path
Toronto, ON
Experience at the specified experience level setting up user access and user profiles, backup and recovery, and day-to-day computer systems operations Experience with one or more operating…
Added 29 days ago
RQ09515 - Technology Architect - Senior
Rubicon Path
Toronto, ON
The Senior Technology Architect role requires deep knowledge, expertise, and experience in in cyber security solutions, security operations (SecOps) solutions and practices, automation and…
Added 29 days ago
DataBricks Data Architect
Rubicon Path
Toronto, ON
…position demands deep expertise in Databricks (Azure), hands-on experience with PySpark and Delta Lake, and strong leadership to ensure best practices in data engineering, performance…
Added 29 days ago
DataBricks Admin
Rubicon Path
Toronto, ON
Participate in continuous learning and professional development activities.
Added 29 days ago
Programmer Analyst
Reelcruit
Montréal, QC
Operating systems experience with MS-SQL 2008, WIN XP and WIN 7/8.
Added 29 days ago
PR
Registered Massage Therapist
Power Recruitment
Calgary, AB
- $4,500 to $6,000 CAD / month
Evening shift · Morning shift
Added 29 days ago
Associate Optometrist
Power Recruitment
Calgary, AB
Commitment to ongoing professional development and learning.
Added 29 days ago
PR
Hybrid IT Help Desk/Field Technician
Power Recruitment
Winnipeg, MB
- From $24 CAD / hour
Professional development opportunities and continuous learning
Added 29 days ago
Event and Operations Coordinator
Elevation HR
Grande Prairie, AB
Experience in event coordination, hospitality, marketing, administration, operations, or a related role
Added 29 days ago
IT Support Specialist
beovexis
Calgary, AB
GROWTH We believe in life-long learning; both personally and professionally
Added 29 days ago
Data Analyst
beovexis
Edmonton, AB
…such as R or Python), intelligence systems such as machine learning , artificial intelligence) and data visualization software such as…
Added 29 days ago
Data Analyst
beovexis
Winnipeg, MB
At BEOVEXIS, we know that as you develop in your career, you gain many transferable skills. If you believe your experience and qualities are what we are looking for, please consider…
Added 29 days ago
Service Technician I (Beginner)
NLG - Next Level Group
SK
Having and maintaining a valid driver’s license required
Added 29 days ago
SH
Occupational Therapist
Soonats'ooneh Health Society
Prince George, BC
- $44.16 CAD / hour
experience or interest in working with Indigenous communities and
Added 29 days ago
Parts Manager
NLG - Next Level Group
SK
…foster a friendly and collaborative environment that encourages learning and…
Added 29 days ago
Audit & Assurance Senior Accountant
NLG - Next Level Group
Charlottetown, PE
3–5+ years of progressive public accounting experience
Added 29 days ago
Field Service Technician - Heavy Equipment
NLG - Next Level Group
Truro, NS
…with a company that values quality workmanship, continuous learning, and customer service excellence, we would like to hear from…
Added 29 days ago
N-
Human Resources Manager
NLG - Next Level Group
Charlottetown, PE
- From $65,000 CAD / year
Help develop and maintain an effective onboarding experience for new employees.
Added 29 days ago
Sales Engineer – Custom HVAC Systems
JP Recruitment
Vancouver, BC
Previous experience in commercial HVAC, mechanical systems, building systems, technical sales, applications engineering or mechanical consulting is preferred.

Randstad Canada

Senior Administrative / Legal Assistant

Montréal, QC, Canada

$90,000 to $98,000 CAD / year

Apply on randstad.ca About employer

Applications open in a new tab.

Job details

Pay: $90,000 to $98,000 CAD / year
Apply by: Dec 4, 2026
Posting language: English
Posted: Sep 14, 2026

Original job description

Are you an experienced administrative professional with experience in the legal sector, seeking a high-visibility role in the investment management sector?

Are you a proactive, highly organized, and bilingual individual who excels at supporting executive leadership in a fast-paced environment?

Working directly with the Chief Legal Officer and team, you will play a key role in managing complex executive calendars, travel logistics, legal document workflows, contract tracking, and high-level stakeholder communications for a high-profile investment platform.

Would you like to streamline executive operations and contribute to a major national investment initiative as a Senior Administrative / Legal Assistant?

If so, this opportunity could be for you!

Advantages
-Full-time, permanent position
-Competitive base salary of $90,000 to $98,000 per year (depending on experience) plus a guaranteed 12% annual bonus
-4 weeks of paid vacation, 5 personal days starting on day one, plus summer Friday afternoons off
-Comprehensive group insurance coverage effective from your first day
-Highly competitive corporate pension plan
-Continuous investment in professional development, training, and career growth
-Unlimited 24/7 access to virtual healthcare services and wellness resources
-Inclusive paid family leave: up to 26 weeks for primary caregivers and 5 weeks for secondary caregivers
-Personalized family-building support and financial assistance (from pre-pregnancy to menopause)
-Hybrid work model (4 days in-office, with Fridays working remotely)

Responsibilities
-Provide high-level administrative support to the Chief Legal Officer and team to ensure seamless day-to-day operations
-Manage complex executive calendars, resolve scheduling conflicts, and prioritize meetings with internal and external stakeholders
-Coordinate end-to-end travel logistics, itineraries, and accommodations for assigned executive leadership
-Draft, proofread, format, and translate legal documents, reports, presentations, and correspondence
-Maintain organized filing systems, manage legal document workflows, and track deadlines, compliance filings, and contracts
-Maintain non-disclosure agreement (NDA) logs, private holdings lists, and conduct conflict-of-interest searches
-Prepare, process, and reconcile expense reports, invoices, and budgeting documentation in Concur and other internal systems
-Lead administrative projects, including data organization for information sharing across business units and designing executive KPI reports
-Coordinate meetings, conference calls, and legal briefings; prepare agendas, materials, and record meeting minutes
-Support committee meetings and assist in organizing large-scale corporate events
-Serve as a key liaison with internal teams and external legal partners, ensuring incoming requests are promptly routed and executed
-Handle confidential, sensitive, and proprietary information with the utmost discretion and professionalism

Qualifications
-Excellent written and verbal communication skills in both French and English
-Bachelor’s degree (an asset)
-Minimum of 7 years of experience in an executive support role, with experience working within a law firm, corporate legal department, or compliance team (ideally in financial or professional services)
-Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive); experience with Concur and travel management systems is an asset
-Proven track record in proofreading, document editing, and formatting
-Strong client-service orientation with the ability to respond promptly and effectively to unexpected requests
-High degree of autonomy, proactivity, and strong time-management skills to thrive in a fast-paced environment
-Proven ability to prioritize and manage multiple complex tasks concurrently while supporting the Chief Legal Officer and team members
-Sound judgment, diplomacy, discretion, and high professionalism when handling confidential information
-Ability to work independently with minimal supervision
-Strong aptitude for learning and becoming proficient with new technologies and internal systems

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Apply on randstad.ca About employer

More about this job

Responsibilities

The Senior Administrative / Legal Assistant will support the Chief Legal Officer by managing executive calendars, travel logistics, legal documents and contract tracking. The role also drafts, formats and translates legal documents and handles confidential information.

Requirements

Candidates need at least seven years of executive support experience, ideally in a law firm or corporate legal or compliance team. Fluency in French and English (oral and written) and advanced Microsoft 365 skills are required, and a bachelor's degree is an asset.

Skills

Microsoft 365
Outlook
Word
Excel
PowerPoint
Microsoft Teams
OneDrive
Concur
Travel management systems
Calendar management
Expense reporting
Invoice reconciliation
Budgeting
Document drafting
Proofreading
Document formatting
Translation (French/English)
Meeting minutes
Agenda preparation
KPI report design
Records and filing management
Contract tracking
Conflict-of-interest searches
Confidentiality management
Time management

Benefits

Comprehensive group insurance from day one
Corporate pension plan
Guaranteed annual bonus
Paid vacation
Summer Friday afternoons off
Virtual healthcare access
Family-building financial support
Professional development

Keywords

Administrative Assistant
Legal Assistant
Legal Secretary
Executive Assistant
Executive Support
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
OneDrive
Concur
Travel Management
Legal Documents
Contract Management
Compliance
NDA
Bilingual French English
Investment Management

Seniority

Senior

Perks

Generous paid time off
Retirement plan
Performance bonus
Wellness program
Paid training

Tools

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
OneDrive
Concur

Languages

English
French

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Work requirements

Jobs in Canada