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Added 11 mins ago
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Portfolio Administrator
Aviso
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
Reporting to the Senior Manager, MAP Trading, the Portfolio Administrator is responsible for the daily portfolio administration of Credential's Separately Managed Account (SMA) programs and…
Added 11 mins ago
BG
Directeur·trice des pièces | Parts Manager
Brandt Group of Companies
Lac-des-Écorces, QC
- Full-time
Brandt est une entreprise privée et familiale, guidée par le client. Notre solidité repose sur la diversification de nos activités et notre succès sur la spécialisation de nos expertises.…
Added 11 mins ago
BG
Technicien·ne de service chantier | Service Technician - Field
Brandt Group of Companies
Lac-des-Écorces, QC
- Full-time
Brandt est une entreprise privée et familiale, guidée par le client. Notre solidité repose sur la diversification de nos activités et notre succès sur la spécialisation de nos expertises.…
Added 11 mins ago
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Représentant·e- Équipements de Concassage et de Tamisage | Territory manager - Crushing and screening equipment
Brandt Group of Companies
Lac-des-Écorces, QC
- Full-time
Brandt est une entreprise privée et familiale, guidée par le client. Notre solidité repose sur la diversification de nos activités et notre succès sur la spécialisation de nos expertises.…
Added 11 mins ago
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Représentant·e des ventes | Heavy Duty Equipment Sales Representative
Brandt Group of Companies
Lac-des-Écorces, QC
- Full-time
Brandt est une entreprise privée et familiale, guidée par le client. Notre solidité repose sur la diversification de nos activités et notre succès sur la spécialisation de nos expertises.…
Added 11 mins ago
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Contremaître de chantier | Field Foreman
Brandt Group of Companies
Saint-Augustin-de-Desmaures, QC
- Full-time
Brandt est une entreprise axée sur le client, privée et familiale, renforcée par la diversification et réussissant par la spécialisation. Nous exploitons plus de 170 sites à travers le…
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Senior Analyst, Fund Reporting
Aviso
Toronto, ON
- $83,000 to $100,000 CAD / year
- Full-time
Reporting to the Manager, Fund Reporting and Administration, the Senior Analyst, Fund Reporting will participate in all financial and regulatory reporting of Northwest & Ethical Investments…
Added 11 mins ago
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Senior Manager - IT ICFR
KPMG Canada
Ottawa, ON
- Full-time
Are you a talented leader with a proven track record for motivating teams and delivering exceptional client service?
Added 11 mins ago
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Représentant·e pièces et service | Customer Product Support Advisor
Brandt Group of Companies
Saint-Augustin-de-Desmaures, QC
- Full-time
Brandt est une entreprise privée et familiale, guidée par le client. Notre solidité repose sur la diversification de nos activités et notre succès sur la spécialisation de nos expertises.…
Added 11 mins ago
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Security GRC Specialist
Aviso
Toronto, ON
- $105,000 to $125,000 CAD / year
- Full-time
At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
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Service Designer, Temporary
Aviso
Vancouver, BC
- Contract
…problem definition, product planning, and management of two key client journeys for that line of…
Added 11 mins ago
BG
Représentant·e- Équipements de Concassage et de Tamisage | Territory manager - Crushing and screening equipment
Brandt Group of Companies
Trois-Rivières, QC
- Full-time
Brandt est une entreprise privée et familiale, guidée par le client. Notre solidité repose sur la diversification de nos activités et notre succès sur la spécialisation de nos expertises.…
Added 12 mins ago
Branch Manager Advice Sales & Service 9-Laval Est/440, Laval, Quebec
Scotiabank
Laval, QC
As a Branch Manager, you will assume responsibility for the overall success of the branch by working to meet financial objectives related to the profitable growth and retention of the…
Added 12 mins ago
Senior Network Security Administrator
Scotiabank
Toronto, ON
You will be part of a diverse and inclusive team of Client-focused go-getters looking to learn from each other in an environment that celebrates and recognizes success!
Added 12 mins ago
Manager, GCEC & VA SSI Supervision
Scotiabank
Toronto, ON
Contributes to the overall success of the SSI Supervision initiative for Global Client Experience Centres and Virtual Advice in Canada ensuring business strategies, plans and initiatives…
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Estimator, Camp Services
ATCO
Calgary, AB
- Full-time
…Relations, and the broader Structures team, you will translate client requirements and operating assumptions into comprehensive cost models, pricing schedules, and commercial submissions.…
Added 12 mins ago
Engineering Study Manager - PL#44559
Peter Lucas Project Management Inc.
Kamloops, BC
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for an Engineering Study Manager to join our team.
Added 27 mins ago
PC
Team Leader - Hazardous Materials Division
Pinchin Canada
Richmond, BC
- $90,000 to $105,000 CAD / year
- Full-time
Reporting to the Operations Manager, the Team Leader is responsible for the efficient and profitable operation of their division within their assigned region. Team Leaders also fulfill a…
Added 27 mins ago
BG
Territory Manager - Underground
Brandt Group of Companies
Milton, ON
- Full-time
The Territory Manager – Ditch Witch specializing in Underground and Tree Care is responsible for selling new and used equipment such as Ditch Witch and Morbark, within an assigned Area of…
Added 27 mins ago
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Product Owner - Asset Management, Temporary
Aviso
Toronto, ON
- Full-time
We are looking to fill an opening for a Product Owner to join the Client Experience, Marketing, and Communications (CXMC) team for 12 months.
Added 27 mins ago
PL
Engineering Study Manager - PL#44559
Peter Lucas
Kamloops, BC
- Full-time
Peter Lucas Project Management invests in people and community to provide gold standard project delivery. We are currently looking for an Engineering Study Manager to join our team.
Added 27 mins ago
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Engineering Manager - Industrial Automation & Power Systems
Kinetic Search Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- $170,000 to $190,000 CAD / year
- Full-time
Our client is an established Canadian leader in engineered industrial automation, electrical power systems, and advanced motor control solutions. Serving some of North America's most…
Added 27 mins ago
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Engagement Manager
Straive
Calgary, AB
- Full-time
With a client base spanning 30 countries, Straive's strategically located teams operate from eight countries and is headquartered in Singapore. This global presence enables us to offer…
Added 27 mins ago
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Senior Revenue Operations Manager (Remote Canada)
Directive
Remote, Canada
- Full-time
- Remote
…creativity meets commercial discipline. Join us as we elevate how client strategy, retention, and growth are delivered at…
Added 27 mins ago
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Senior Marketing Operations Manager (Remote Canada)
Directive
Remote, Canada
- Full-time
- Remote
…creativity meets commercial discipline. Join us as we elevate how client strategy, retention, and growth are delivered at…

Rates.ca

Executive Administrative Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Executive Assistant / Office Manager

At Rates.ca Group Ltd., our mission is to help Canadians make better insurance and money decisions. We are Canada's largest digital acquisition platform for insurance and money. Our family of search and compare websites attracts over 6 million Canadians every year.

Opportunity...

We are looking for a highly organized Executive Assistant / Office Manager to support the President/CEO and the CFO, and to own the day-to-day running of our 85-person office. You must be results oriented, hold high standards, and be able to prioritize effectively. Your success will have an immediate impact on our business and how we operate.

What the role is all about...

You will operate at the highest levels of the organization, acting as the first point of contact and resourcing.

Executive Support to CEO and CFO

Proactively manage calendars, coordinate meetings (agendas, catering, as required), and plan travel and business trips with professionalism and accuracy
Monitor an inbox to manage meeting proposals, action items, and delegated inquiries
Prepare spreadsheets, correspondence, and presentation materials for high-level use
Manage expenses
Participate in ad hoc projects, committees, and meetings as required

Office Management

Own the daily condition of the office: tidy, organized, and presentable at all times, including common areas, kitchen, and workstations
Manage the nightly cleaning contractor: set expectations, inspect results each morning, and resolve lapses immediately
Manage meeting room bookings, setup, and upkeep so rooms are clean and ready
Serve as the main contact for the landlord and building management on maintenance, access, and other needs
Manage vendor relationships, including scheduling, quality control, and invoice review
Order and stock office supplies and kitchen items (coffee, fruit, snacks) within budget
Spot and fix issues proactively, before staff have to raise them
Lead the Social and the Health and Safety Committees

You will quickly become an indispensable part of the executives' day and keep the office running smoothly.

What we hope you will bring...

College or university degree in Business Administration is an asset
1-3 years supporting a CEO or C-level executives
Experience with LLMs (e.g. ChatGPT, Claude etc.) to turn around presentations calendar management and other tasks more timely and effectively
Proven client service skills
Ability to multi-task and prioritize in a busy, deadline-driven environment
Forward-thinking mindset; you anticipate next steps
A strong eye for detail and high standards for workplace presentation
Comfort holding vendors accountable to those standards
Event planning experience
PowerPoint, [Netsuite, Banking portal], and Excel expertise

Apply About employer

More about this job

Responsibilities

Provide executive support to the CEO and CFO by managing calendars, meetings, travel, inbox inquiries, expenses, and presentation materials. Manage daily office operations, vendors, supplies, meeting rooms, and workplace standards, while leading the Social and Health and Safety Committees.

Requirements

The posting seeks 1–3 years of experience supporting a CEO or other C-level executives, strong client service, prioritization, organization, and attention to detail. A Business Administration degree is an asset; experience using LLMs and expertise in PowerPoint, NetSuite, banking portals, and Excel are also sought.

Skills

Calendar Management
Meeting Coordination
Travel Planning
Inbox Management
Spreadsheet Preparation
Correspondence Preparation
Presentation Preparation
Expense Management
Office Management
Vendor Management
Event Planning
Prioritization
Client Service
Attention To Detail
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Office Management
Calendar Management
Meeting Coordination
Travel Planning
Inbox Management
Expense Management
Spreadsheets
Correspondence
Presentation Materials
Vendor Management
Event Planning
Social Committee
Health And Safety Committee
LLMs
ChatGPT
Claude
PowerPoint
NetSuite
Banking Portal
Excel
Financial Services
Client Service

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