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Added 27 mins ago
CC
Manager, Premium Services (Rogers Place)
Compass Canada
Edmonton, AB
- Full-time
Plan and lead team meetings, daily pre-shift huddles, and post-event reviews
Added 42 mins ago
BG
Sales Coordinator
Brandt Group of Companies
Oro, ON
- Full-time
Assist with territory mapping, industry research, lead generation, and tender documentation to strengthen the sales pipeline and drive revenue growth.
Added 42 mins ago
CO
Event Lead (Kitchener Market and Downtown)
City of Kitchener
Kitchener, ON
- Full-time
This role provides day-of-event support, including event execution, troubleshooting, and direction to casual event staff. Event Leads function as direct support to the full-time Event…
Added 42 mins ago
AC
Scrum Master
Aviva Canada
Markham, ON
- Internship
Facilitate effective Scrum events. Prepare and facilitate Sprint Planning, Daily Scrum, Sprint Review, Sprint Retrospective, and Backlog Refinement so each event is focused, timeboxed, and…
Added 1 hour ago
VC
Program Assistant (Office Admin), Older Adult Mental Health and Substance Use
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Temporary
…maintains statistical records for workload monitoring and program planning. Receives referrals, schedules and/or confirms client’s appointments, receives clients and provides information.…
Added 1 hour ago
MC
SysOps Software Architect (36136)
Myticas Consulting
Ottawa, ON
- Full-time
Lead the architecture and technical direction of System Operations (SysOps) software for a mission-critical satellite communications program. Translate operational, security, and system…
Added 1 hour ago
R
Executive Producer, Publishing (English Services) (On-Site)
Radio-Canada
Toronto, ON
- Full-time
CBC News is seeking an Executive Producer of Publishing to lead the team responsible for curating CBCNews.ca and the CBC News app, strengthening digital story packaging and guiding…
Added 1 hour ago
SM
Associate Director Stewardship & Donor Relations
St. Michael's Hospital
Toronto, ON
- Full-time
Partner with the Director on annual planning, budget development, resource forecasting and strategic initiatives; serve as delegated operational lead when required .
Added 1 hour ago
HR
Event Sales Coordinator
Hyatt Regency
Toronto, ON
- Full-time
We are seeking an organized, detail-oriented, and customer-focused Event Sales Coordinator to join our Events team. This role supports the successful sales, planning, coordination, and…
Added 1 hour ago
ES
Senior Java Low Latency Developer
Epsilon Solutions Ltd.
Mississauga, ON
- Full-time
Lead solution design discussions, code reviews, and performance optimization activities.Collaborate with architects, business analysts, product owners, and stakeholders to define technical…
Added 1 hour ago
Simulation Technician, Academic Health Science
University of Saskatchewan
Saskatoon, SK
Primary Purpose: To serve as a Lead Simulation Technician (ST) while working as an independent and collaborative interdisciplinary team member. The Lead ST coordinates the communication,…
Added 2 hours ago
JH
Event and Conference Services Manager - Hotel (relocation to Victoria, BC)
JRoss Hospitality Recruiters
BC · British Columbia, Canada
- Full-time
…clients need before they ask. We are seeking an experienced Event & Conference Services Manager to lead the events function within a respected full-service waterfront hotel in Victoria.…
Added 2 hours ago
M
Department Manager, Member Experience
MEC
North Vancouver, BC
- $48,100 to $60,200 CAD / year
- Full-time
Reporting to the General Manager, you lead and develop frontline teams, strengthen community connections, and ensure consistent execution of service and operational standards. You are…
Added 2 hours ago
RI
Senior Software Development Engineer in Test (SDET)
Rose International
Mississauga, ON
- Full-time
Experience Level: 8–12+ years of progressive experience in software development and quality engineering, with at least 3+ years in a Lead SDET, Principal SDET, or QA Architect capacity.
Added 2 hours ago
UO
Director, Strategic Planning & Operations
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The Director of Strategic Planning & Operations is responsible for providing comprehensive strategic oversight and management in all areas of administration and school operations including…
Added 2 hours ago
T
Senior Business Analyst - Enterprise Data Management Office (EDMO)
TD
Toronto, ON
- Full-time
This role will report to an Engineering Manager, Product Group Technology Lead, or equivalent leader within EDMO.
Added 2 hours ago
M
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
MSD
Charlottetown, PE · CAN - Prince Edward Island - Charlottetown
- Full-time
Lead integrated site supply planning, aligning customer demand, capacity, inventory, materials, and manufacturing schedules into executable plans.
Added 2 hours ago
JH
Kitchen Manager - Hotel
JRoss Hospitality Recruiters
Winnipeg, MB
- $70,000 to $75,000 CAD / year
- Full-time
Our client, an established full-service hotel in Winnipeg, is seeking an experienced Kitchen Manager to lead its back-of-house culinary operation. This is an opportunity for a hands-on…
Added 2 hours ago
Senior Manager, Community Affairs - New Brunswick
Bell
Fredericton, NB
Proven program management skills, with the ability to lead complex initiatives and manage multiple stakeholder groups.
Added 2 hours ago
A
Director, Conference Services and Catering
AccorHotel
Lake Louise, AB
- Full-time
At Fairmont Hotels & Resorts, our engaging service and delicious cuisine make every special event a truly memorable affair, both within our distinctive surroundings and off-site. Your…
Added 2 hours ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The Director of Strategic Planning & Operations is responsible for providing comprehensive strategic oversight and management in all areas of administration and school operations including…
Added 2 hours ago
MC
Chef de l’engagement du client / Customer Engagement Manager
Merck Canada
Kirkland, QC
- Full-time
Added 2 hours ago
Z
SailPoint IdentityIQ Developer
Zoho
Brampton, ON
- Contract
Gather business and technical requirements and translate them into SailPoint build maps, workflows, rules, certifications, and lifecycle event configurations.
Added 2 hours ago
D
Senior SDET / Quality Engineering Lead/Architect
Droisys
Brampton, ON
- Contract
…companies accelerate their digital initiatives from strategy and planning through execution. We leverage deep technical expertise, Agile methodologies, and data-driven intelligence to…
Added 2 hours ago
UO
Executive and Program Assistant
University of Alberta
Edmonton, AB
- Full-time
…works with the Program Managers and Research Communication Lead to coordinate the program’s day-to-day administrative, financial, event and communications activities in compliance with…

Rates.ca

Executive Administrative Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Executive Assistant / Office Manager

At Rates.ca Group Ltd., our mission is to help Canadians make better insurance and money decisions. We are Canada's largest digital acquisition platform for insurance and money. Our family of search and compare websites attracts over 6 million Canadians every year.

Opportunity...

We are looking for a highly organized Executive Assistant / Office Manager to support the President/CEO and the CFO, and to own the day-to-day running of our 85-person office. You must be results oriented, hold high standards, and be able to prioritize effectively. Your success will have an immediate impact on our business and how we operate.

What the role is all about...

You will operate at the highest levels of the organization, acting as the first point of contact and resourcing.

Executive Support to CEO and CFO

Proactively manage calendars, coordinate meetings (agendas, catering, as required), and plan travel and business trips with professionalism and accuracy
Monitor an inbox to manage meeting proposals, action items, and delegated inquiries
Prepare spreadsheets, correspondence, and presentation materials for high-level use
Manage expenses
Participate in ad hoc projects, committees, and meetings as required

Office Management

Own the daily condition of the office: tidy, organized, and presentable at all times, including common areas, kitchen, and workstations
Manage the nightly cleaning contractor: set expectations, inspect results each morning, and resolve lapses immediately
Manage meeting room bookings, setup, and upkeep so rooms are clean and ready
Serve as the main contact for the landlord and building management on maintenance, access, and other needs
Manage vendor relationships, including scheduling, quality control, and invoice review
Order and stock office supplies and kitchen items (coffee, fruit, snacks) within budget
Spot and fix issues proactively, before staff have to raise them
Lead the Social and the Health and Safety Committees

You will quickly become an indispensable part of the executives' day and keep the office running smoothly.

What we hope you will bring...

College or university degree in Business Administration is an asset
1-3 years supporting a CEO or C-level executives
Experience with LLMs (e.g. ChatGPT, Claude etc.) to turn around presentations calendar management and other tasks more timely and effectively
Proven client service skills
Ability to multi-task and prioritize in a busy, deadline-driven environment
Forward-thinking mindset; you anticipate next steps
A strong eye for detail and high standards for workplace presentation
Comfort holding vendors accountable to those standards
Event planning experience
PowerPoint, [Netsuite, Banking portal], and Excel expertise

Apply About employer

More about this job

Responsibilities

Provide executive support to the CEO and CFO by managing calendars, meetings, travel, inbox inquiries, expenses, and presentation materials. Manage daily office operations, vendors, supplies, meeting rooms, and workplace standards, while leading the Social and Health and Safety Committees.

Requirements

The posting seeks 1–3 years of experience supporting a CEO or other C-level executives, strong client service, prioritization, organization, and attention to detail. A Business Administration degree is an asset; experience using LLMs and expertise in PowerPoint, NetSuite, banking portals, and Excel are also sought.

Skills

Calendar Management
Meeting Coordination
Travel Planning
Inbox Management
Spreadsheet Preparation
Correspondence Preparation
Presentation Preparation
Expense Management
Office Management
Vendor Management
Event Planning
Prioritization
Client Service
Attention To Detail
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Office Management
Calendar Management
Meeting Coordination
Travel Planning
Inbox Management
Expense Management
Spreadsheets
Correspondence
Presentation Materials
Vendor Management
Event Planning
Social Committee
Health And Safety Committee
LLMs
ChatGPT
Claude
PowerPoint
NetSuite
Banking Portal
Excel
Financial Services
Client Service

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