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Added 25 mins ago
TU
Director, Strategic Planning & Operations
The University of British Columbia
Vancouver, BC
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…authoritative administrative advice to the School Director on finance, human resources, resources allocation, school operations and implementation of strategic…
Added 25 mins ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40 to $55 CAD / hour
- Temporary
Executive Assistant to Co-Head & Partner, investment services client, downtown Toronto.
Added 25 mins ago
RD
Associate
RBC Dominion Securities
Kamloops, BC
- Full-time
The ideal candidate should have at least 3 years of experience in the investment field working as an assistant/associate
Added 25 mins ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 25 mins ago
Supervisor, Operations
Law Society Human Resources Team
Vancouver, BC
Manages the furniture & fixtures assets listing, asset tags and preparing annual inventory report & disposal forms for finance.
Added 25 mins ago
UO
Executive and Program Assistant
University of Alberta
Edmonton, AB
- Full-time
…Reporting to the Principal Investigator, the Executive and Program Assistant is dedicated full-time…
Added 25 mins ago
Front of House - Service Assistant
Northland Properties
Coquitlam, BC
As a Service Assistant, you will help maintain the interior and exterior of the restaurant, adhere to sanitation procedures and anticipate the needs of our guests. You will be responsible…
Added 40 mins ago
A
Administrative Assistant - AgeCare Dawson
AgeCare
Calgary, AB · Dawson, YT · AgeCare ACIL Dawson
- Part-time
The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is…
Added 55 mins ago
BL
Legal Administrative Assistant (Immigration) - Part-time
BC Legal Management Association
Vancouver, BC
- Part-time
- Other
We are seeking a part-time Legal Administrative Assistant to join our Immigration Group. The successful candidate will work closely with an immigration lawyer and immigration paralegal to…
Added 55 mins ago
GE
Assistant or Associate Professor on the Educator Track, Doctor of Nursing Practice (DNP), BSON – Georgetown University Medical Center
Georgetown Executive and Clinical DNP Programs
Georgetown, ON
- Full-time
Assistant or Associate Professor on the Educator Track, BSON Doctor of Nursing Practice (DNP) - Georgetown University Medical Center
Added 55 mins ago
BG
Assistant Credit Manager
Brandt Group of Companies
Regina, SK
- Full-time
Brandt Corporate Services Ltd is currently seeking an Assistant Credit Manager for our Regina, SK location.
Added 1 hour ago
I
Human Resources Coordinator
Innofoods
Langley (District), BC · Langley, BC
- Full-time
Candidates with less experience may be considered for an HR Assistant position, with responsibilities and level of independence adjusted according to experience.
Added 1 hour ago
RB
Assistant Branch Manager
Royal Bank of Canada
Winnipeg, MB
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
M
Assistant Vice President, Private Corporate Credit
Morningstar
Toronto, ON
- Full-time
Morningstar DBRS is seeking an Assistant Vice President to join its Private Corporate Credit team. This role offers an opportunity to apply fundamental credit analysis, assess the…
Added 1 hour ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy…
Added 1 hour ago
BG
Executive Assistant
Brandt Group of Companies
Regina, SK
- Full-time
The Executive Assistant works within the Executive Services Corporate department to support Senior Executives through advanced project management and administrative expertise. This role…
Added 1 hour ago
R
Assistant Branch Manager
RBC
Winnipeg, MB
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 1 hour ago
FC
Product Owner, Wealth Digital Experience
Fidelity Canada
Vancouver, BC · Mississauga, ON · Toronto, ON
- Full-time
Added 1 hour ago
K
Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 1 hour ago
R
Executive Administrative Assistant
Rates.ca
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are looking for a highly organized Executive Assistant / Office Manager to support the President/CEO and the CFO, and to own the day-to-day running of our 85-person office. You must be…
Added 2 hours ago
GE
Team Leader - Assistance Services (6-month temporary assignment)
Global Excel Management
Montreal, QC · Sherbrooke, QC
- Other
Partner with the Assistant Director and other leaders to support strategic initiatives, implement process improvements, and contribute to employee engagement and retention
Added 2 hours ago
RB
Associate
Royal Bank of Canada
Kamloops, BC
- Full-time
The ideal candidate should have at least 3 years of experience in the investment field working as an assistant/associate
Added 2 hours ago
RB
Assistant Branch Operations Manager
Royal Bank of Canada
Toronto, ON
- Full-time
The RBC Dominion Securities is looking for an Assistant Branch Operations Manager to join their team! The Assistant Branch Operations Manager fulfils a leadership role in the branch by…
Added 2 hours ago
HO Accounting & Finance - Credit & Collections Analyst
Nippon Express Canada
Mississauga, ON
This position reports directly to the Accounting Assistant Manager and shall have the overall responsibilities for the collection of accounts receivables, monitor customer accounts, posting…
Added 2 hours ago
R
Associate
RBC
Kamloops, BC
- Full-time
The ideal candidate should have at least 3 years of experience in the investment field working as an assistant/associate

Rates.ca

Executive Administrative Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Executive Assistant / Office Manager

At Rates.ca Group Ltd., our mission is to help Canadians make better insurance and money decisions. We are Canada's largest digital acquisition platform for insurance and money. Our family of search and compare websites attracts over 6 million Canadians every year.

Opportunity...

We are looking for a highly organized Executive Assistant / Office Manager to support the President/CEO and the CFO, and to own the day-to-day running of our 85-person office. You must be results oriented, hold high standards, and be able to prioritize effectively. Your success will have an immediate impact on our business and how we operate.

What the role is all about...

You will operate at the highest levels of the organization, acting as the first point of contact and resourcing.

Executive Support to CEO and CFO

Proactively manage calendars, coordinate meetings (agendas, catering, as required), and plan travel and business trips with professionalism and accuracy
Monitor an inbox to manage meeting proposals, action items, and delegated inquiries
Prepare spreadsheets, correspondence, and presentation materials for high-level use
Manage expenses
Participate in ad hoc projects, committees, and meetings as required

Office Management

Own the daily condition of the office: tidy, organized, and presentable at all times, including common areas, kitchen, and workstations
Manage the nightly cleaning contractor: set expectations, inspect results each morning, and resolve lapses immediately
Manage meeting room bookings, setup, and upkeep so rooms are clean and ready
Serve as the main contact for the landlord and building management on maintenance, access, and other needs
Manage vendor relationships, including scheduling, quality control, and invoice review
Order and stock office supplies and kitchen items (coffee, fruit, snacks) within budget
Spot and fix issues proactively, before staff have to raise them
Lead the Social and the Health and Safety Committees

You will quickly become an indispensable part of the executives' day and keep the office running smoothly.

What we hope you will bring...

College or university degree in Business Administration is an asset
1-3 years supporting a CEO or C-level executives
Experience with LLMs (e.g. ChatGPT, Claude etc.) to turn around presentations calendar management and other tasks more timely and effectively
Proven client service skills
Ability to multi-task and prioritize in a busy, deadline-driven environment
Forward-thinking mindset; you anticipate next steps
A strong eye for detail and high standards for workplace presentation
Comfort holding vendors accountable to those standards
Event planning experience
PowerPoint, [Netsuite, Banking portal], and Excel expertise

Apply About employer

More about this job

Responsibilities

Provide executive support to the CEO and CFO by managing calendars, meetings, travel, inbox inquiries, expenses, and presentation materials. Manage daily office operations, vendors, supplies, meeting rooms, and workplace standards, while leading the Social and Health and Safety Committees.

Requirements

The posting seeks 1–3 years of experience supporting a CEO or other C-level executives, strong client service, prioritization, organization, and attention to detail. A Business Administration degree is an asset; experience using LLMs and expertise in PowerPoint, NetSuite, banking portals, and Excel are also sought.

Skills

Calendar Management
Meeting Coordination
Travel Planning
Inbox Management
Spreadsheet Preparation
Correspondence Preparation
Presentation Preparation
Expense Management
Office Management
Vendor Management
Event Planning
Prioritization
Client Service
Attention To Detail
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Office Management
Calendar Management
Meeting Coordination
Travel Planning
Inbox Management
Expense Management
Spreadsheets
Correspondence
Presentation Materials
Vendor Management
Event Planning
Social Committee
Health And Safety Committee
LLMs
ChatGPT
Claude
PowerPoint
NetSuite
Banking Portal
Excel
Financial Services
Client Service

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