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Raymond James

Administrative Assistant

Toronto, ON, Canada

Job type: Full-time
Experience: Minimum 2 years of administrative experience; and
Posting language: English
Posted: Sep 21, 2026

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Original job description

At Raymond James, we develop, we collaborate, we decide, we deliver, and we improve together.

Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

Administrative Assistant

How does the role impact the organization?

Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will be responsible for providing administrative support to the Financial Advisor team and outstanding service to client. The right candidate is self-motivated with exceptional administrative skills, has a dependable nature and brings an ability to work within deadlines both independently and as part of a team. This position will support a dynamic team who is looking for a self-starter who is able to connect with others, has a proactive approach to problem solving and enjoys working in a fast paced environment.

What is the position responsible for?

Handle all incoming and outgoing phone calls;
Manage and maintain all paperwork;
Prepare professional correspondence and reports, documents, and files;
Respond to requests for information in a timely manner;
Service clients’ general day-to-day requests;
Communicate internally with various operational and administrative departments;
Maintain the Customer Relationship Management (CRM) software;
Manage our WOW service client program; and
Initiate and manage a proactive social media campaign.

What can you expect from us?

Our most important investment is in people. Upon eligibility, Raymond James Ltd offers a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more! We also support internal promotion and community involvement.

What can you expect from us?

Our most important investment is in people. Upon eligibility, Raymond James Ltd offers flexible workstyles, a competitive compensation and benefits package. Our benefits range from Health Benefits, RRSP Matching Program, Employee Stock Purchase Plan, Paid Time Off, Volunteer Days, Discretionary Bonuses, Tuition Reimbursement and many more! We also support internal promotion and community involvement.

What do we expect from you?

Knowledge of MS Office (Word, Excel, PowerPoint, and Outlook), Internet Explorer and business related software;
Previous experience with use of Social Media (Facebook, LinkedIn, Twitter, Instagram & YouTube);
Organizational and problem solving skills;
The ability to learn independently;
A proactive self-starter with a ‘can do’ attitude and the desire to take ownership of their position;
Pay meticulous attention to detail;
Prioritize and manage multiple deadlines and tasks; and
Work in a team environment and demonstrate a professional and friendly manner.

Education and Experience

Minimum 2 years of administrative experience; and
Post-secondary education.

Licenses and Certifications

CIRO licensed is an asset.

How to set yourself a part?

Previous experience using a CRM (Customer Relationship Management) software is an asset.

We encourage our associates at all levels to:

Grow professionally and inspire others to do the same
Work with and through others to achieve desired outcomes
Make prompt, pragmatic choices and act with the client in mind
Take ownership and hold themselves and others accountable for delivering results that matter
Contribute to the continuous evolution of the firm

Salary Range: $45,000 - 50,000 annually, in addition to competitive performance bonuses/incentives.

Actual compensation will be determined based on skills, experience, internal equity, and other job requirements.

This posting is for an existing vacancy.

At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

Here at Raymond James we demonstrate our commitment to ensuring equal opportunities for all candidates. To request accommodations, candidates are instructed to contact Human Resources via email at [email protected]. By reaching out to this email address, candidates can communicate their specific requirements and discuss the necessary accommodations they may need to participate fully in the recruitment process.

We may use automated or AI-enabled tools to support parts of our recruitment and screening process, including screening, assessing or selecting applicants where applicable. These tools help us review applications efficiently, but they do not replace human decision-making.

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More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to the Financial Advisor team by managing paperwork, correspondence, and client requests. They are also responsible for maintaining CRM software and executing proactive social media campaigns.

Requirements

Candidates must have at least 2 years of administrative experience and post-secondary education. Proficiency in MS Office and strong organizational skills are required, with CIRO licensing and CRM experience considered assets.

Skills

Administrative Support
Customer Service
Microsoft Office
CRM Software
Social Media Management
Problem Solving
Organizational Skills
Communication
Time Management
Data Entry
Report Preparation
Attention To Detail
Teamwork
Financial Services Knowledge

Benefits

Health Benefits
RRSP Matching Program
Employee Stock Purchase Plan
Paid Time Off
Volunteer Days
Discretionary Bonuses
Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Wealth Management
Financial Services
MS Office
Word
Excel
PowerPoint
Outlook
CRM
Social Media
Facebook
LinkedIn
Twitter
Instagram
YouTube
CIRO
Client Relations
Reporting
Data Management
Investment Products

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