Office & administration jobs in Canada

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Added 6 days ago
PD
Office Administrator
Paul Davis Restoration of Grande Prairie AB
Grande Prairie, AB
- $22 to $25 CAD / hour
- Full-time
Assist with invoicing, data entry, and general office administration.
Added 6 days ago
SV
Administrative Assistant - Retirement Part-time
Schlegel Villages
Guelph, ON
- Part-time
Have an office administration certificate or equivalent experience
Added 6 days ago
MP
Medical Office Assistant – Access Clinic- Casual
Mosaic Primary Care Network
Calgary, AB
- Full-time
Must have proficient typing skills with a minimum speed of 40 words per minute
Added 6 days ago
L
Senior Administrative Assistant
LGC
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
The role requires standard business office hours with some flexibility because the position is more about accomplishing tasks and objectives with a high level of responsiveness than…
Added 6 days ago
MD
Data Analyst - Management Analyst 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…schedule, based on agency and department needs. Scheduled in-office workdays will be at the PERA office, 60 Empire Drive, Suite 200, St. Paul,…
Added 6 days ago
Executive Assistant
Dayforce
Canada
Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, PowerPoint, and Word.
Added 6 days ago
C
Administrative Assistant
CIBC
Edmonton, AB
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 6 days ago
C
Administrative Assistant
CIBC
Thornhill, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 6 days ago
TG
Supply Chain Manager
Trillium Guideway Partners
Toronto, ON
- $160,000 to $180,000 CAD / year
- Full-time
Responsible for kick-off meetings and handover of the executed subcontracts to the Subcontracts Administration team.
Added 6 days ago
Course Coordinator
360training
ON
Added 6 days ago
M
Senior Administrative Assistant
MNP
Toronto, ON
- Full-time
Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal…
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Kelvington, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 6 days ago
SS
Administrative Assistant
Summit Search Group
Halifax, NS
- Part-time
Experience: 3+ years in office administration or customer service (construction/housing industry
Added 6 days ago
IT
Front Office Manager
InterContinental Toronto Centre
Toronto, ON
- Full-time
Office administration skills, including organizing daily operations, managing records, and coordinating schedules.
Added 6 days ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- Contract
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Added 6 days ago
Unit Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 6 days ago
UO
Administrative Coordinator
University of Alberta
Edmonton, AB
- Part-time
Strong Microsoft Office skills and experience with financial administration.
Added 6 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 6 days ago
A
Supply Chain Manager
Amico
Toronto, ON · North York, ON
- Full-time
Responsible for kick-off meetings and handover of the executed subcontracts to the Subcontracts Administration team.
Added 6 days ago
H
Health Information Management Practitioner & Office Assistant
HealthCareersInSask.ca
Fort Qu'appelle, SK
- Full-time
Type: Health Information Management Practitioner & Office Assistant
Added 6 days ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29.5 to $34 CAD / hour
- Contract
The position operates in a hybrid model, with 23 days per week in the office and the remaining time working remotely
Added 6 days ago
CO
Student Research Assistant
College of New Caledonia
Prince George, BC
- Full-time
Assemble research monitoring equipment within office and/or outdoor sites.
Added 6 days ago
MD
AEAP Administrative Assistant - Customer Svcs Specialist Int
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift
Added 6 days ago
Administrative Assistant
First Nations Financial Management Board
North Vancouver, BC
Post-secondary education in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
Added 6 days ago
TC
Advancement Administrative Assistant
The Christian Reformed Church in North America
ON
- $26.84 CAD / hour
- Part-time
Monitor office supply inventory and maintain necessary materials.

RBC

Executive Assistant

Toronto, ON, Canada

Full-time

Apply on rbc.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Experience: 5- 10 years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Description

WHAT IS THE OPPORTUNITY?
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

WHAT WILL YOU DO?

Act as the key contact for the executives that you will be supporting.
Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the Executives.
Responsible for monitoring inboxes to help manage meeting proposals, action items and address and delegate inquiries.
Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports.
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
Coordinate travel and hotel arrangements for the team, as needed.
Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive and their direct reports within Workday.
Validate expense reports prior to VP’s approval, as required. Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met.
Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series.
Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
Support the VPs in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect opportunities with VPs)
Prepare presentation materials and meeting agendas, as required.
Ensure relevant information is accessible, assembled and prepared for meetings.

WHAT DO YOU NEED TO SUCCEED?

MUST HAVE:

5- 10 years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
Ability to work efficiently and accurately with minimal supervision.
Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided.
Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

NICE-TO-HAVE:

Solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy)
Previous experience of working in different teams within RBC

What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Work in a dynamic, collaborative, progressive, and high-performing team
A world-class training program in financial services
Opportunities to take on progressively greater accountabilities

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-11-03

Application Deadline:

2026-11-18

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.

Apply on rbc.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Executive Assistant provides direct support to the senior leadership team by managing complex schedules, travel arrangements, and departmental events. They also act as a key contact for executives, handling correspondence, expense reports, and meeting coordination to ensure operational effectiveness.

Requirements

Candidates must have 5-10 years of executive administration experience supporting senior management. Proficiency in Microsoft Office Suite and strong organizational, interpersonal, and diplomacy skills are required to succeed in this fast-paced environment.

Skills

Executive administration
Calendar management
Travel coordination
Expense reporting
Microsoft Word
PowerPoint
Excel
Outlook
Communication
Data entry
Detail-oriented
Time management
Teamwork
Presentation software
Office administration
Word processing software

Benefits

Bonuses
Flexible benefits
Competitive compensation
Commissions
Stock
Training program

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Leadership Support
Calendar Management
Travel Arrangements
Expense Reports
Workday
Microsoft Office
PowerPoint
Excel
Outlook
Administrative Support
Meeting Coordination
Townhalls
Financial Services
Employee Engagement
Data Entry
Time Management
Communication
Diplomacy
Organizational Skills
Wealth Management
RBC Policies
Virtual Capabilities
Agility
Professional Development

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Office & administration jobs in Canada

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Senior Administrative Assistant

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