Office & administration jobs in Canada

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Added 14 days ago
Operations Supervisor
David's Bridal
Toronto, ON · Scarborough, ON
Added 14 days ago
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Executive Assistant- EN
RBC
Montreal, QC
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 14 days ago
IE
Operations Supervisor - Weekend Shift
Industrial Electric Mfg. (IEM)
Surrey, BC
- $38.46 to $55.3 CAD / hour
- Full-time
Please note: This position requires 100% on-site presence at our Surrey office and does not offer remote work options.
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Sacré-Coeur-Saguenay, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 14 days ago
CT
Property Administrator Contract
Canadian Tire Corporation
Toronto, ON
- Full-time
commercial / retail property administration experience.
Added 14 days ago
Administrative Assistant (0.43 FTE)
Winnipeg Regional Health Authority
Winkler, MB
…other various administrative tasks. This individual will manage office workflow ensuring that deadlines are met, and reports are completed correctly within all Segue programs. This may…
Added 14 days ago
AF
Medical Office Assistant -Full-Time, 18-Month contract
Aspire Fertility Austin
Burnaby, BC
- Full-time
Medical Office Assistant (MOA) – Full-Time, 18-Month contract
Added 14 days ago
Audit Administrative Assistant - Assurance - Toronto
EY
Toronto, ON
Added 14 days ago
E
Office Manager
Extendicare
Thunder Bay, ON · ParaMed Admin Office - NW (Cumberland St.)
- Full-time
Oversee daily office operations and ensure smooth functioning
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Clermont, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 14 days ago
Medical Secretary, Obstetrics and Gynaecology
Sinai Health
Toronto, ON
Successful completion of post-secondary education in office administration or related field of study from an accredited educational institution
Added 14 days ago
EM
Administrative Assistant
Enviro-Tech Mechanical Services Ltd.
Vancouver, BC
- Full-time
Enviro-Tech is a commercial refrigeration, HVAC and installation company made up of busy office staff and a growing fleet of service technicians. In business since 1994, we are a…
Added 14 days ago
VH
Clinic Office Assistant
Verismo Health
Casselman, ON
- Full-time
Completion of a Medical Office Administration certificate or diploma, or equivalent experience, is an asset.
Added 14 days ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
Flexibility to work remotely 1-day per week
Added 14 days ago
Managing Director, FP&A and Strategic Support
Questrade Financial Group
Toronto, ON
Work-life balance in a hybrid environment with at least 3 days in office
Added 14 days ago
Administrative Assistant/Provincial Offences Act (POA) Clerk - Internal
City of Kenora
Kenora, ON
…accounting and data processing work in the Provincial Offences Office. They will also perform Courtroom Clerk and Monitor Duties. It is imperative that these services be provided in an…
Added 14 days ago
Administrative Assistant/Provincial Offences Act (POA) Clerk
City of Kenora
Kenora, ON
…accounting and data processing work in the Provincial Offences Office. They will also perform Courtroom Clerk and Monitor Duties. It is imperative that these services be provided in an…
Added 14 days ago
EC
Receptionist- Float
ErinoakKids Center for Treatment and Development
Oakville, ON
- Contract
Must possess a valid Ontario driver’s license and have access to a personal vehicle
Added 14 days ago
O
Property Administrator
OMERS
Toronto, ON · Head Office Toronto
- Full-time
This role requires 4 days per week at our head office located at 100 Adelaide Street West
Added 14 days ago
Life Cycle Material Manager (LCMM) Customer Support
L3Harris Technologies
Gatineau, QC
Job Schedule: Day Shift 9/80
Added 14 days ago
MD
Office Receptionist - Student Worker Clerical
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Part-time
Work Shift/Work Hours: Day Shift
Added 14 days ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 14 days ago
OC
Office Manager
Options Consulting Solutions
Toronto, ON
- $75,000 to $130,000 CAD / year
- Full-time
A small, fast-paced and highly confidential Family Office is making its first dedicated hire. The Office Manager will handle bookkeeping, portfolio administration and general office…
Added 14 days ago
TH
Clinic Clerical Assistant (Temporary Full Time) -Q CIAC Hip/Knee
Trillium Health Partners
ON · ON, Canada
- Full-time
…management; patient administrative services, ensures the clerical administration and operation of the patient services department/group of clinics; and performs other duties consistent with…
Added 14 days ago
R
Executive Assistant
RBC
Montreal, QC
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

RBC

Executive Assistant- EN

Montreal, QC, Canada

Full-time

This date has passed. Check with the employer before applying.

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Job details

Job type: Full-time
Listed closing date: Nov 6, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

The selected candidate will be required to provide support to two Vice Presidents, Commercial Financial Services for the markets of Ville St-Laurent and the West Island.

What is the opportunity?

Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are managed to enable VP to focus on effective sales leadership practices that drive the client experience and business goals.

What will you do?

Adhere to Customer Service Standard
You contribute to overall Commercial Banking performance within a geographic market by supporting your VP achieve productivity, business growth goals including new client acquisition and enhancing our ability to acquire and deepen client relationships
You are responsible for managing the day-to-day operation of the market office organizing schedules and correspondence and ensuring operational effectiveness.
You Coordinate and administer all market requirements and maintain appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements
You are the face of RBC in the Market office, greeting clients and partners, responding to general inquiries and directing incoming communications as required
Manage and maintain calendars, coordinate meetings, conferences and travel arrangements for the VP.
Build agendas, coordinate speakers, manage/host Webex meetings, record meeting minutes and follows up on all meeting takeaways/next steps on behalf of the VP
Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
Act as the VP's delegate for email and voicemail during absences, handling and forwarding issues, prioritizing for VP’s action upon return.
Research and respond to routine inquiries and requests.
Prepare material needed for daily schedules and meeting bookings
Develop communications, meeting / conference materials, forms, documents, presentations, spreadsheets, and other record-keeping databases.
Coordinates and administers all requirements and maintains appropriate records in managing the department including preparing and verifying expense claims and invoices, monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment and premises requirements

What do you need to succeed?

Must-have

Three years of relevant experience
Proficient in software such as Outlook, Word, Power Point, and Excel.
Fluency in written communication.
Take initiative and be autonomous
Knows how to set priorities.
Rigor professionalism
Be a player, team player
Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs.

What’s in it for you?

We’re delivering our best, progressive thinking for continued growth, and working together to deliver trusted advice that will help clients thrive and communities prosper. We care about each other, and are committed to reaching our potential, helping communities thrive and helping everyone succeed.

A total rewards package including bonuses and flexible benefits, competitive compensation, commissions and stock where applicable
Management supported development through coaching and management opportunities
Ability to make a positive contribution and lasting impact
Dynamic and successful team focused on progression and collaboration
Financial strength and reputable brand to support your goals

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

3900 BOUL DE LA CÔTE VERTU:MONTRÉAL

City:

Montréal

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-10-27

Application Deadline:

2026-11-06

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com</a/span>

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.

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More about this job

Responsibilities

Provide administrative and operational support to two Vice Presidents, including managing calendars, correspondence, meetings, travel, expenses, and office requirements. Coordinate events and communications, respond to inquiries, prepare documents and presentations, and help the market office operate effectively.

Requirements

Requires at least three years of relevant experience, proficiency with Outlook, Word, PowerPoint, and Excel, and strong written communication. Candidates should be proactive, autonomous, organized, professional, able to prioritize, and fluent in English and French.

Skills

Office Administration
Calendar Management
Correspondence Management
Meeting Coordination
Event Planning
Travel Coordination
Expense Reconciliation
Customer Service
Written Communication
Prioritization
Initiative
Autonomy
Attention to Detail
Teamwork
Microsoft Outlook
Microsoft Word

Benefits

Bonuses
Flexible Benefits
Competitive Compensation
Commissions
Stock Options
Coaching and Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Commercial Banking
Commercial Financial Services
Vice President Support
Office Administration
Customer Service
Calendar Management
Correspondence
Meeting Coordination
Event Planning
Travel Arrangements
Expense Claims
Invoice Verification
Audit Reconciliation
Office Operations
Record Keeping
Email Management
Voicemail Management
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Webex
Presentations
Spreadsheets
Bilingual Communication
English
French

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Office & administration jobs in Canada

Operations Supervisor