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Jobs in Canada

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Added 1 hour ago
NB
Senior Operations Agent
National Bank of Canada
Vancouver, BC
- Full-time
Helping Branch Administrator on Administrative and Operations routine when needed.
Added 4 hours ago
VC
Finance Administrator M/F
VINCI Construction
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 5 hours ago
SB
Open for Account Executives
Sterling Brokers
Canada
- Full-time
…are the largest independently owned and operated Third Party Administrator (TPA) and Broker in Canada, and fourth largest overall. Established in 2014, SCB is growing rapidly and looking…
Added 6 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Develop and maintain system design models, program code, technical documentation, and specifications.
Added 6 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Develop and maintain system design models, program code, technical documentation, and specifications.
Added 7 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 14 hours ago
V
Finance Administrator M/F
VINCI
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 15 hours ago
ST
Systems Administrator
Strides Toronto
Scarborough Bluffs Park, ON
- $66,912 to $77,919 CAD / year
- Contract
…leadership, citywide planning, coordinated service delivery and program alignment. Strides Toronto also leads initiatives with broader reach, including Help Ahead and the HOPE Strategy…
Added 15 hours ago
LH
Office Admin
Lifemark Health Group
Mississauga, ON
- Up to $40,000 CAD / year
- Full-time
We are seeking an energetic, enthusiastic, and highly proactive Office Administrator to join our fast-paced team. The ideal candidate is a quick-thinking professional who thrives in a…
Added 15 hours ago
MU
ADMINISTRATIVE PROGRAM ASSISTANT (BAND LEVEL 5)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
Reporting to the Clinic Administrator, Discipline of Family Medicine, the successful applicant will be responsible for performing complex and difficult clerical work and exercising…
Added 16 hours ago
S
Clinical Fellow - Debbie Schulich Women’s Cardiac Health Fellowship - Temporary Full-Time - 2026-19016 (2026-19016)
Sunnybrook
Toronto, ON
- Full-time
…experts. The Debbie Schulich Women’s Cardiac Health Fellowship Program offers a robust competitive fellowship opportunity that trains the next generation of leaders to carry forward our…
Added 18 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Develop and maintain system design models, program code, technical documentation, and specifications.
Added 21 hours ago
1
Assistant Office Manager/Level II DA-Creekside Dental, Kelowna
123Dentist
Kelowna, BC
- $65,000 to $80,000 CAD / year
- Full-time
A Dental Assistant with Senior Administrator or Treatment Coordinator experience would be an ideal fit.
Added 22 hours ago
ED
Office administrator
Elements Dental
Victoria, BC
- From $30 CAD / hour
- Full-time
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 22 hours ago
WM
Network system administrator
WINDOW MART
Edmonton, AB
- From $38.67 CAD / hour
- Full-time
- On-site
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Added 23 hours ago
MC
IBM ISAM Developer Administrator (35813)
Myticas Consulting
Toronto, ON
- Contract
Our client is seeking hands-on IBM Security Access Manager (ISAM) Developers to support its Digital Core Program. Deep experience customizing ISAM is mandatory, with specific expertise in…
Added 1 day ago
VC
String Orchestra Teacher
Vancouver Christian School
Vancouver, BC
- Part-time
…teacher. The successful candidate will lead the school's strings program, providing instruction in string instruments and nurturing students' technical and musical…
Added 1 day ago
WR
After School Support - LTO - 10 hrs per week
Waterloo Region District School Board
Cambridge, ON
- Full-time
…grade 6 who are registered in WRDSB’s Before and After school program to provide general student…
Added 1 day ago
CC
Office Administrator
Corrpro Canada Inc
Edmonton, AB
- Full-time
Corrpro Canada is looking for an Office Administrator to join our Team in Edmonton, Alberta!
Added 1 day ago
1
Dental Administrator - Quad Dental
123Dentist
Toronto, ON
- $23 to $30 CAD / hour
- Full-time
The team in North York, ON are looking for a passionate, hard-working Dental Administrator on a full-time basis.
Added 1 day ago
1
Dental Administrator - Brampton, ON - 12580
123Dentist
Brampton, ON
- $25 CAD / hour
- Full-time
The team at dental office located in Brampton, ON are looking for a passionate, hard-working Dental Administrator on a full-time temporary basis.
Added 1 day ago
1
Dental Administrator -Findlay Creek Family Dental
123Dentist
Gloucester Glen, ON
- $23 to $25 CAD / hour
- Full-time
The team at Findlay Creek Family Dental is located in South Ottawa, Gloucester ON are looking for a dedicated, professional Dental Administrator on a full-time basis.
Added 1 day ago
1
Certified Dental Assistant - 12617
123Dentist
Windsor, ON
- $25 to $30 CAD / hour
- Full-time
We are looking for an enthusiastic, outgoing, and motivated Level II Dental Assistant / Dental Administrator to join our team on a full-time basis.
Added 1 day ago
1
Administrator - Dental Studio (Avondale)
123Dentist
London, ON
- $25 to $29 CAD / hour
- Full-time
The team at Dental Studio Avondale in London, ON is looking for an enthusiastic, organized, and motivated Full-Time Dental Administrator to join our busy and growing practice.
Added 1 day ago
1
Dental Administrator- Dr. Jordan Pettigrew & Associates
123Dentist
Ottawa, ON
- $25 to $31 CAD / hour
- Full-time
The team at Dr. Jordan Pettigrew & Associates located in Ottawa, Ontario are looking for a passionate, hard-working Dental Administrator/ Administrative Assistant on a full-time basis.

Realterm

Property Administrator

Dorval, QC, Canada

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Job details

Posting language: English
Posted: Oct 6, 2026

Original job description

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Asset Management, Capital Markets and Investor Relations, Construction, Finance, Investments, Leasing, and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Baltimore, Chicago, Frankfurt, Houston, Los Angeles, Montréal, New York, Singapore and Sydney, you are empowered to take your career where you want it to go.

A career at Realterm allows you thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day. We offer our employees a robust and competitive benefits package. If you are looking for a rewarding career in private equity commercial real estate, apply today.

Summary

The Property Administrator provides administrative and coordination support to Realterm’s Property Management team for the Canadian portfolio. This role supports property documentation, vendor follow-up, tenant communications, invoice and expense processing, travel coordination, and general administrative tasks. The position also provides backup reception support when required.

Essential Duties and Responsibilities

Provide general administrative support to Property Managers and the broader Property Management team
Assist with organizing, maintaining and updating property files, contracts, certificates of insurance, tenant records, tenant correspondence and vendor documentation
Prepare, track and follow up on vendor purchase orders, contracts, renewal documents, cancellation notices, signature requests and reports
Coordinate vendor documentation and follow-up, including insurance certificate renewal requests, service-related inquiries and administrative updates
Prepare and distribute tenant notices, parking letters and other tenant/property-related correspondence
Maintain building inspection records, reports, utility folders, and other property-related documentation
Assist with tracking deficiencies, confirming completion of work and completing related administrative follow-up
Assign parking stickers and access codes, process related monthly charges and respond to routine tenant parking/access requests
Maintain codification information, property contact lists, emergency contact lists and other reference materials
Support invoice corrections, invoice coding and invoice entry into Payscan
Prepare weekly check registers
Process executive expenses and expense reports, as needed
Provide backup reception coverage, including greeting visitors, directing calls, and coordinating and receiving deliveries.
Coordinate travel arrangements for team members, including flights, hotels and conference reservations, as requested
Provide filing, retrieval, scanning, digital filing and general administrative support
Perform other administrative tasks and ad hoc projects in support of the Property Management team

Competencies

Accountability

Character, Trust, Integrity

Planning, Decision-Making & Initiative

Development & Learning

Collaboration, Communication & Teamwork

Qualifications

Strong administrative, organizational and follow-up skills.
Comfortable working with documents, spreadsheets, invoices, vendor records and routine office systems.
Proficient with Microsoft Office. Experience with Yardi is an asset but not required.
Clear verbal and written communication skills and a professional, service-oriented approach.
Comfortable communicating with tenants, vendors and internal team members in a client-facing environment.
Strong French communication skills are required. English communication skills are also required for this role, as the position involves regular communication with tenants, vendors and internal stakeholders located outside Quebec.
Able to manage multiple administrative priorities, follow instructions carefully and ask questions when clarification is needed.
Detail-oriented, reliable and comfortable supporting a team in a fast-paced office environment.

Education and/or Experience

High school diploma or equivalent required; college coursework or a diploma in administration, office management, real estate, accounting or a related field is an asset.
One to two years of administrative, office coordination, property administration, accounting support or related experience preferred.
Candidates with strong administrative potential and limited direct property management experience will be considered.

Work Environment

The position will work in a general office setting and may require travel, up to 10% of time annually, to remote office and property locations based on organizational/business needs.

Physical Demands
Must be able to remain in a stationary position for most of the workday, sit at a desk and consistently operate a computer. The person in this position must be able to access file cabinets and use standard office equipment. On occasion, they may need to lift boxes of up to 10 lbs.

Realterm prioritizes, embraces and values safe, inclusive and collaborative environments and is committed to intentionally building a workplace where our employees can succeed. Full-time eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. More information regarding benefits and total compensation will be provided during the hiring process.

Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.

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More about this job

Responsibilities

The Property Administrator provides administrative and coordination support to the Property Management team, including vendor follow-up, tenant communications, and invoice processing. The role also involves maintaining property documentation, managing office files, and providing backup reception coverage.

Requirements

Candidates should have strong administrative and organizational skills with proficiency in Microsoft Office. A high school diploma is required, and one to two years of relevant experience is preferred, along with fluency in both English and French.

Skills

Administrative support
Property management
Vendor coordination
Invoice processing
Expense reporting
Data entry
Microsoft Office
Yardi
Communication
Organizational skills
Attention to detail
Customer service
File management
Travel coordination
Reception support

Benefits

Healthcare
Retirement plan
Paid leave
Volunteer time off
Wellness benefits
Lifestyle benefits

Visa sponsorship

Not detected in the job text

Keywords

Property Administrator
Real Estate
Property Management
Administrative Support
Vendor Management
Invoice Coding
Payscan
Yardi
Tenant Relations
Office Coordination
Commercial Real Estate
Private Equity
Documentation
Expense Reports
Building Inspection
Insurance Certificates
Communication
Bilingual
French
English

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