Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,350
Employers: 2,035

Advertised starting pay

Average starting payCAD / year: $72,578Across 304 listings
Average starting payCAD / hour: $26.94Across 157 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%672 listings
On-site: 83%3,602 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (220), HealthCareersInSask.ca (50), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 17 days ago
IR
Senior Administrative Assistant
Impact Recruitment
Burnaby, BC
- Full-time
Added 17 days ago
MD
Request for Action (RFA) Underwriter / Housing Development Officer, Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 17 days ago
MD
Standards Coordinator - Peace Off Standards Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 17 days ago
MB
restaurant purchasing officer
Mary Brown's Chicken
Medicine Hat, AB
- Full-time
Added 17 days ago
BT
Administrative Coordinator - Temporary
Baker Tilly Canada
Elora, ON
- Temporary
Added 3 months ago
CI
administrative officer
Canworldvisa immigration Services
Montreal, QC
- Full-time
Added 22 days ago
B
Unit Clerk - Nursing Resource Team
Baycrest
Toronto, ON
- Full-time
Added 17 days ago
FA
Operations Supervisor
Fengate Asset Management
Toronto, ON
- Full-time
Added 18 days ago
RO
Procurement Manager
Rubicon Organics™
Delta, BC
- $80,000 to $90,000 CAD / year
- Full-time
Added 17 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Richmond, BC
- $29.89 to $39.24 CAD / hour
- Full-time
Added 18 days ago
DG
Administrative Assistant [Contract: Jan 11- April 30, 2027]
Doane Grant Thornton LLP
Mississauga, ON
- Temporary
Added 17 days ago
Library Assistant, Public Services
University of Saskatchewan
Saskatoon, SK
Added 18 days ago
R&
Executive Assistant
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
Added 18 days ago
DG
Administrative Assistant [ [Contract: Jan 11- April 30, 2027]]
Doane Grant Thornton LLP
Oakville, ON
- Temporary
Added 17 days ago
RP
Executive & Property Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Full-time
Added 18 days ago
Administrative Assistant
Munich Re
Montreal, QC
…and well-functioning workplace environment in our Montreal office. This position requires a minimum of three days per week…
Added 18 days ago
'
Executive Assistant
''
Toronto, ON
- Full-time
Added 18 days ago
DG
Administrative Assistant [Contract: Jan 11- April 30, 2027]
Doane Grant Thornton LLP
Markham, ON
- Temporary
Added 18 days ago
KG
Receptionist
KUTHALA GROUP
Georgetown, ON
- Full-time
Added 19 days ago
WC
Support Services Manager
West Coast Seniors Housing Management Limited Partnership
Vancouver, BC
- $70,000 to $75,000 CAD / year
- Full-time
Added 18 days ago
FG
Administrative Assistant
FFUN Group
Saskatoon, SK
- Full-time
FFUN Group is looking for an Administrative Assistant to join our Corporate Office in Saskatoon. This is a great entry-level opportunity for someone who is organized, dependable, energetic,…
Added 18 days ago
C
Receptionist/Office Assistant
CBRG
Regina, SK
- Full-time
…urgently looking for an effective and articulate Receptionist/Office Assistant who is well organized an capable of administratively run our Regina…
Added 18 days ago
YG
Office Coordinator/Accounting Administrator
York Group
Nisku, AB
- Full-time
Office Coordinator / Accounting Administrator
Added 18 days ago
PM
Contract Specialist, Clinical Research
Probity Medical Research Inc
Waterloo, ON
- Full-time
Added 18 days ago
HC
Office Manager
HoneyBadger Charging
Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
We are seeking a highly organized, proactive, and dependable Office Manager to oversee the day-to-day operations of our office and help ensure o

Realterm

Property Administrator

Dorval, QC, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Sep 15, 2026

Original job description

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Asset Management, Capital Markets and Investor Relations, Construction, Finance, Investments, Leasing, and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Baltimore, Chicago, Frankfurt, Houston, Los Angeles, Montréal, New York, Singapore and Sydney, you are empowered to take your career where you want it to go.

A career at Realterm allows you thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day. We offer our employees a robust and competitive benefits package. If you are looking for a rewarding career in private equity commercial real estate, apply today.

Summary

The Property Administrator provides administrative and coordination support to Realterm’s Property Management team for the Canadian portfolio. This role supports property documentation, vendor follow-up, tenant communications, invoice and expense processing, travel coordination, and general administrative tasks. The position also provides backup reception support when required.

Essential Duties and Responsibilities

Provide general administrative support to Property Managers and the broader Property Management team
Assist with organizing, maintaining and updating property files, contracts, certificates of insurance, tenant records, tenant correspondence and vendor documentation
Prepare, track and follow up on vendor purchase orders, contracts, renewal documents, cancellation notices, signature requests and reports
Coordinate vendor documentation and follow-up, including insurance certificate renewal requests, service-related inquiries and administrative updates
Prepare and distribute tenant notices, parking letters and other tenant/property-related correspondence
Maintain building inspection records, reports, utility folders, and other property-related documentation
Assist with tracking deficiencies, confirming completion of work and completing related administrative follow-up
Assign parking stickers and access codes, process related monthly charges and respond to routine tenant parking/access requests
Maintain codification information, property contact lists, emergency contact lists and other reference materials
Support invoice corrections, invoice coding and invoice entry into Payscan
Prepare weekly check registers
Process executive expenses and expense reports, as needed
Provide backup reception coverage, including greeting visitors, directing calls, and coordinating and receiving deliveries.
Coordinate travel arrangements for team members, including flights, hotels and conference reservations, as requested
Provide filing, retrieval, scanning, digital filing and general administrative support
Perform other administrative tasks and ad hoc projects in support of the Property Management team

Competencies

Accountability

Character, Trust, Integrity

Planning, Decision-Making & Initiative

Development & Learning

Collaboration, Communication & Teamwork

Qualifications

Strong administrative, organizational and follow-up skills.
Comfortable working with documents, spreadsheets, invoices, vendor records and routine office systems.
Proficient with Microsoft Office. Experience with Yardi is an asset but not required.
Clear verbal and written communication skills and a professional, service-oriented approach.
Comfortable communicating with tenants, vendors and internal team members in a client-facing environment.
Strong French communication skills are required. English communication skills are also required for this role, as the position involves regular communication with tenants, vendors and internal stakeholders located outside Quebec.
Able to manage multiple administrative priorities, follow instructions carefully and ask questions when clarification is needed.
Detail-oriented, reliable and comfortable supporting a team in a fast-paced office environment.

Education and/or Experience

High school diploma or equivalent required; college coursework or a diploma in administration, office management, real estate, accounting or a related field is an asset.
One to two years of administrative, office coordination, property administration, accounting support or related experience preferred.
Candidates with strong administrative potential and limited direct property management experience will be considered.

Work Environment

The position will work in a general office setting and may require travel, up to 10% of time annually, to remote office and property locations based on organizational/business needs.

Physical Demands
Must be able to remain in a stationary position for most of the workday, sit at a desk and consistently operate a computer. The person in this position must be able to access file cabinets and use standard office equipment. On occasion, they may need to lift boxes of up to 10 lbs.

Realterm prioritizes, embraces and values safe, inclusive and collaborative environments and is committed to intentionally building a workplace where our employees can succeed. Full-time eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. More information regarding benefits and total compensation will be provided during the hiring process.

Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.

Apply About employer

More about this job

Responsibilities

The Property Administrator provides administrative and coordination support to the Property Management team, including vendor follow-up, invoice processing, and tenant communications. The role also involves maintaining property documentation, managing office files, and providing backup reception coverage.

Requirements

Candidates should have strong administrative and organizational skills with proficiency in Microsoft Office. A high school diploma is required, and one to two years of relevant experience is preferred, along with fluency in both English and French.

Skills

Administrative support
Property management
Vendor coordination
Invoice processing
Data entry
Microsoft Office
Yardi
Communication
Organization
Record keeping
Travel coordination
Customer service
French language
English language

Benefits

Healthcare
Retirement plan
Paid leave
Volunteer time off
Wellness benefits
Lifestyle benefits

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Administrative Support
Real Estate
Vendor Management
Invoice Coding
Payscan
Yardi
Tenant Relations
Office Coordination
Documentation
Compliance
Private Equity
Commercial Real Estate
Data Entry
Record Maintenance

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