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Reckless Pictures

Executive Assistant

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Company Description Reckless Pictures is a Vancouver-based film and media production company focused on creating compelling, high-quality visual storytelling. The team collaborates across disciplines to deliver innovative projects for a range of clients and audiences. Working at Reckless Pictures offers exposure to the creative process from concept to final delivery, as well as opportunities to support production and post-production workflows. Team members are encouraged to bring strong organizational skills and a proactive mindset to a dynamic, fast-paced environment.

Role Description The Executive Assistant is a full-time, on-site role based in Vancouver, BC, providing high-level administrative support to senior leadership. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel and accommodation, and preparing agendas and meeting materials. The role also includes working with development and production teams and interacting with production office staff. The Executive Assistant will handle incoming calls and inquiries, and assist with the coordinating production schedules for team. This position supports smooth office operations, ensures deadlines are met, and anticipates the needs of executives in a fast-paced production environment.

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More about this job

Responsibilities

Provide high-level administrative support to senior leadership by managing calendars, scheduling meetings, coordinating travel and accommodation, and preparing agendas and meeting materials. Support development and production teams, handle incoming calls and inquiries, assist with production schedules, and help ensure smooth office operations and timely delivery.

Requirements

The posting does not specify formal education, certifications, or a required number of years of experience. It emphasizes strong organizational skills, a proactive mindset, and the ability to support executives and production workflows in a dynamic, fast-paced environment.

Skills

Calendar Management
Meeting Scheduling
Travel Coordination
Accommodation Coordination
Agenda Preparation
Meeting Materials Preparation
Administrative Support
Production Scheduling
Handling Calls and Inquiries
Organizational Skills
Proactive Planning
Deadline Management
Office Operations
Executive Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Senior Leadership
Calendar Management
Meeting Scheduling
Travel Coordination
Accommodation Coordination
Agenda Preparation
Meeting Materials
Development Teams
Production Teams
Production Office
Production Scheduling
Incoming Calls
Inquiries
Office Operations
Deadline Management
Film Production
Media Production
Post-Production
Visual Storytelling
Organizational Skills
Proactive Mindset

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Work requirements

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