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Added 3 hours ago
UO
Sessional Lecturer - EDS345H5S Design Thinking Incubator
University of Toronto - Woodsworth College
Toronto, ON · 加拿大多伦多地区
- Full-time
…sustainability, scalability and viability, while taking into account ethical and legal…
Added 3 hours ago
RJ
Financial Advisor Assistant
Raymond James
Calgary, AB
- Full-time
Drawing on previous experience as a Licensed Assistant in a financial services firm, you will be responsible for processing and following up on security transactions and transfers, handling…
Added 4 hours ago
W
(CAN) Overnight Lead Department Manager
Walmart
Camrose, AB
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 5 hours ago
W
pharmacy assistant
Walmart
Calgary, AB
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 5 hours ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Camrose, AB
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 5 hours ago
WC
pharmacy assistant
Walmart Canada
Calgary, AB
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 9 hours ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 10 hours ago
FB
Area Sales Manager
Flogas Britain
Field, BC
- Full-time
Added 11 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Kindersley, SK
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 11 hours ago
WC
(CAN) Assistant General Manager
Walmart Canada
Mississauga, ON
- Full-time
Please login to your Workday account and use the Find Jobs report to apply for this job.
Added 11 hours ago
IP
Licensed Senior Administrative Assistant
iA Private Wealth
White Rock, BC
- Full-time
We're hiring a Licensed Senior Administrative Assistant to keep a busy private wealth practice running smoothly. You'll be the first point of contact for our clients and the person who…
Added 11 hours ago
WC
GM Lead Department Manager
Walmart Canada
Surrey, BC
- Full-time
…through partnership with the General Merchandise and Fashion Assistant Manager and ensure a high level of customer service and while ensuring task…
Added 11 hours ago
WC
(CAN) General Merchandise Assistant Manager
Walmart Canada
AB · Edmonton, AB
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 11 hours ago
RP
Accounts Payable Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Added 12 hours ago
TO
Finance Clerk
Town of Pelham
Fonthill, ON
- Full-time
…processing and recording payments, maintaining customer and account records, performing account reconciliations, and providing assistance across all finance functions, including taxation,…
Added 12 hours ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 12 hours ago
GO
Fire Instructor
Government of Manitoba
Brandon, MB
- Full-time
Annual health spending account for eligible employees
Added 12 hours ago
GO
Operating Engineer
Government of Manitoba
Winnipeg, MB
- Full-time
…work of employees in less senior technical positions such as Assistant Operating Engineers and Maintenance…
Added 13 hours ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
Comprehensive group benefits including health, dental, vision coverage and health spending account
Added 13 hours ago
BC
Assistant Director of Food and Beverage
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
The Assistant Director of Food & Beverage is responsible and accountable for supporting the strategic planning, coordination, and execution of all Dining and Banquet Services within Banff…
Added 14 hours ago
Assistant Manager-Edmonton, AB
StorageMart | MMS
Edmonton, AB
Join Our Team as an Assistant Store Manager at StorageMart!
Added 14 hours ago
CI
Accounting Assistant (Part-Time)
Candor Industrial Supply, Inc.
ON · Ontario, Canada
- $16 to $22 USD / hour
- Part-time
Vendor Invoicing, Collections Outreach, Account Reconciliation, and more
Added 14 hours ago
KM
Representant en ventes technologiques (Charlottetown, Prince Edward Island)
Konica Minolta Business Solutions Canada
Charlottetown, PE
- Full-time
As an Account Executive, you will provide professional and ethical representation of Konica Minolta Business Solutions to the office product & services marketplace. You will be a Konica…
Added 14 hours ago
T
Accounting Assistant – Peru (Focus on Mass Payments)
TeemoPay
Milton, ON
- Part-time
Accurately prepare and process payment batches, verifying account details, payment amounts, and supporting documentation.
Added 15 hours ago
W
(CAN) Assistant General Manager
Walmart
Mississauga, ON
- Full-time
Please login to your Workday account and use the Find Jobs report to apply for this job.

RECRUITMENT PARTNERS INC.

Accounts Payable Administrator

Calgary, AB, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 29, 2026
Experience: 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
Posting language: English
Posted: Oct 30, 2026

Original job description

We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.

Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.

Your Success Will Be Defined By Your Ability To

High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
Support account reconciliations and assist with year-end close and holiday coverage activities.
Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.

Your Strengths Include:

3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
Mandatory software requirement: Strong hands-on proficiency with QuickBooks; prior experience with Procore is considered a strong asset.
Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.
Self-starter mindset with proven ability to hit the ground running with minimal oversight.
Strong communication skills for liaising with Project Managers, internal teams, and external vendors.

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Nadine Girard or Lexie Robertson.

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.

Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support – Technology

Contact us today - Your Search Partner – www.recruitmentpartners.ca

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More about this job

Responsibilities

Process 80–100 invoices daily using QuickBooks and Procore, manage invoice routing and approvals, review aged payables, track holdbacks, and prepare invoices for weekly payment runs. Resolve billing and documentation issues with project managers and vendors, support reconciliations and year-end close, maintain vendor files, and contribute to process improvements.

Requirements

Requires at least three years of full-cycle accounts payable experience in EPC, construction, or another project-based accounting environment, with strong hands-on QuickBooks proficiency. Candidates should understand construction payables, including holdbacks and progress billing, and be able to work independently while communicating effectively with project managers, internal teams, and vendors; Procore experience is a strong asset.

Skills

Accounts Payable
High-Volume Invoice Processing
QuickBooks
Procore
Invoice Workflow Management
Vendor Relationship Management
Aged Payables Review
Vendor Holdbacks
Progress Billing
Payment Run Preparation
Account Reconciliation
Year-End Close
Vendor File Maintenance
Construction Accounting
Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Nadine Girard

Keywords

Accounts Payable
EPC
Construction Accounting
Project-Based Accounting
QuickBooks
Procore
Invoice Processing
Invoice Routing
Approval Workflows
Dual-Entry Processing
Aged Payables
Vendor Holdbacks
Progress Billing
Weekly Payment Runs
Vendor Relationships
Invoice Reconciliation
Account Reconciliation
Year-End Close
Vendor Files
Process Improvement
Finance Team
Project Managers
Invoice Discrepancies
Billing Queries

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