Accounts Payable Administrator
- Calgary, AB, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Experience
- 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
- Posting language
- English
- Posted
Original job description
We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Your Success Will Be Defined By Your Ability To
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.
Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support – Technology
Contact us today - Your Search Partner – www.recruitmentpartners.ca
Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.
Your Success Will Be Defined By Your Ability To
- High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
- Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
- Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
- Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
- Support account reconciliations and assist with year-end close and holiday coverage activities.
- Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.
- 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
- Mandatory software requirement: Strong hands-on proficiency with QuickBooks; prior experience with Procore is considered a strong asset.
- Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.
- Self-starter mindset with proven ability to hit the ground running with minimal oversight.
- Strong communication skills for liaising with Project Managers, internal teams, and external vendors.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, and customer satisfaction, and more.
Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support – Technology
Contact us today - Your Search Partner – www.recruitmentpartners.ca
More about this job
Responsibilities
Process 80–100 invoices daily using QuickBooks and Procore, manage invoice routing and approvals, review aged payables, track holdbacks, and prepare invoices for weekly payment runs. Resolve billing and documentation issues with project managers and vendors, support reconciliations and year-end close, maintain vendor files, and contribute to process improvements.
Requirements
Requires at least three years of full-cycle accounts payable experience in EPC, construction, or another project-based accounting environment, with strong hands-on QuickBooks proficiency. Candidates should understand construction payables, including holdbacks and progress billing, and be able to work independently while communicating effectively with project managers, internal teams, and vendors; Procore experience is a strong asset.
Skills
- Accounts Payable
- High-Volume Invoice Processing
- QuickBooks
- Procore
- Invoice Workflow Management
- Vendor Relationship Management
- Aged Payables Review
- Vendor Holdbacks
- Progress Billing
- Payment Run Preparation
- Account Reconciliation
- Year-End Close
- Vendor File Maintenance
- Construction Accounting
- Communication
Visa sponsorship
Not detected in the job text
Hiring contact
Nadine Girard
Categories
- Finance & Accounting
- Construction
- Administrative
Keywords
- Accounts Payable
- EPC
- Construction Accounting
- Project-Based Accounting
- QuickBooks
- Procore
- Invoice Processing
- Invoice Routing
- Approval Workflows
- Dual-Entry Processing
- Aged Payables
- Vendor Holdbacks
- Progress Billing
- Weekly Payment Runs
- Vendor Relationships
- Invoice Reconciliation
- Account Reconciliation
- Year-End Close
- Vendor Files
- Process Improvement
- Finance Team
- Project Managers
- Invoice Discrepancies
- Billing Queries