Paralegal and Governance Coordinator
- AB, Canada
- Edmonton, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 5+ years of experience in a paralegal, legal support, governance, or family office environment
- Posting language
- English
- Posted
Original job description
Our client is seeking a Paralegal and Governance Coordinator to provide legal, governance, and administrative support within a private family office environment. Working closely with senior legal and family office leadership, this role supports family governance, ownership matters, corporate records, and day-to-day administrative needs. The ideal candidate will bring strong paralegal experience, exceptional attention to detail, and the discretion and judgment required when handling highly confidential information.
Your Success Will Be Defined By Your Ability To
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.
Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search
Contact us today - Your Search Partner - www.recruitmentpartners.ca
Your Success Will Be Defined By Your Ability To
- Provide administrative and coordination support for family office activities and service requests
- Coordinate governance meetings, including scheduling, materials, minutes, and follow-up
- Support shareholder, ownership, estate, and succession-related matters under the direction of legal leadership
- Draft routine legal and governance documents, including resolutions and meeting minutes
- Maintain corporate minute books, statutory records, and legal documentation
- Coordinate with internal teams and external advisors on approved family administration matters
- Ensure governance records and documentation remain accurate, organized, and current
- Handle sensitive family, ownership, and legal information with a high degree of confidentiality
- 5+ years of experience in a paralegal, legal support, governance, or family office environment
- Paralegal diploma or certificate, or an equivalent combination of education and experience
- Strong organizational and follow-up skills with excellent attention to detail
- Excellent written communication, drafting, and proofreading abilities
- Sound judgment, professionalism, and discretion when handling confidential information
- Proficiency with Microsoft 365 and standard business applications
- Familiarity with AI-enabled tools considered an asset
- Ability to work full-time, in-office in Edmonton
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.
Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search
Contact us today - Your Search Partner - www.recruitmentpartners.ca
More about this job
Responsibilities
Provide legal, governance, and administrative support for family office activities, including coordinating governance meetings and supporting shareholder, ownership, estate, and succession matters. Draft routine legal documents, maintain corporate and statutory records, coordinate with internal teams and external advisors, and handle sensitive information confidentially.
Requirements
Candidates need at least five years of experience in a paralegal, legal support, governance, or family office environment, along with a paralegal diploma or certificate or equivalent education and experience. Strong organization, attention to detail, drafting and proofreading skills, discretion, Microsoft 365 proficiency, and availability to work full-time in-office in Edmonton are required; familiarity with AI-enabled tools is an asset.
Skills
- Paralegal Support
- Family Governance
- Corporate Records Management
- Legal Document Drafting
- Meeting Coordination
- Minute-Taking
- Shareholder and Ownership Matters
- Estate and Succession Support
- Records Organization
- Attention to Detail
- Written Communication
- Proofreading
- Confidentiality
- Professional Judgment
- Microsoft 365
- Administrative Coordination
Visa sponsorship
Not detected in the job text
Hiring contact
Tania Christensen
Categories
- Legal
- Administrative
Keywords
- Paralegal
- Family Office
- Family Governance
- Corporate Records
- Minute Books
- Statutory Records
- Shareholder Matters
- Ownership Matters
- Estate Matters
- Succession Planning
- Governance Meetings
- Meeting Minutes
- Resolutions
- Legal Documentation
- Legal Document Drafting
- Administrative Support
- Confidential Information
- External Advisors
- Microsoft 365
- AI-Enabled Tools