Administrative Support 2 - Central Middle School
- Red Deer, AB, Canada
Internship
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Job details
- Job type
- Internship
- Apply by
- Experience
- Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
- Posting language
- English
- Posted
Original job description
Administrative Support II
Location: Central Middle School
37.5 hours weekly following the school calendar (10 months per year)
Commencing November 16, 2026 or as otherwise agreed upon
The Administrative Support II position provides advanced administrative support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees, maintains confidential student records, and supports school events and communications. It requires strong organizational, financial, and interpersonal skills, and experience in a school environment is preferred.
This position is paid on grid FS of the Classified Staff grid, with a current range of $23.96 TO $30.34 per hour.
Key Duties And Responsibilities
Administrative Support
This competition will remain open until a suitable candidate
is found and will close without notice once a shortlist has been selected.
All internal and external applicants from any current assignment are welcome to apply for this position.
Application Process
Applications will only be accepted through Apply to Education by clicking the 'Apply Now' button. Applicants are asked to create a free online portfolio - please for step by step instructions.
Please note that applications submitted in person, email or fax are no longer accepted. A resume, cover letter and list of references are required for all applications.
Red Deer Public Schools is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. If accommodations or supports are required for you to attend this interview, please notify us prior to the day of the interview.
By virtue of the submission of an application, the applicant agrees that the Associate Superintendent, People Services or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.
We thank all applicants for their interest but advise that only those selected for an interview will be contacted. A current Vulnerable Sector Criminal Record Check will be required of new employees.
Location: Central Middle School
37.5 hours weekly following the school calendar (10 months per year)
Commencing November 16, 2026 or as otherwise agreed upon
The Administrative Support II position provides advanced administrative support to the school administration and staff, overseeing office operations, student records, and financial processes. This role oversees office staff, manages budgets and school fees, maintains confidential student records, and supports school events and communications. It requires strong organizational, financial, and interpersonal skills, and experience in a school environment is preferred.
This position is paid on grid FS of the Classified Staff grid, with a current range of $23.96 TO $30.34 per hour.
Key Duties And Responsibilities
Administrative Support
- Provides administrative support to school/department operations
- Manages correspondence, scheduling, and serves as a key contact for staff, students, parents, and the public
- Prepares and distributes communications, reports, and documentation
- Maintains organized records and supports school events and communications, including emergencies
- Maintains accurate, confidential student records in compliance with legislation
- Processes attendance and responds to related inquiries
- Assists with student-related administrative tasks
- Supports budget management, financial tracking, and reporting
- Processes transactions, purchase orders, and reconciliations
- Assists with timesheets, record accuracy, and financial procedures
- Supports digital platforms, communications, and office systems
- Maintains office equipment and coordinates technical support
- Updates website and digital tools as needed
- High School Diploma or equivalent.
- Post-secondary training in office administration or a related field is preferred.
- Minimum of 3–5 years of administrative experience, preferably in a school or educational environment.
- Demonstrated experience in financial management, including budgets, fees, and reconciliations.
- Strong knowledge of student record management and provincial/district guidelines.
- Excellent organizational, time management, and multitasking skills.
- Proficiency with computers and office software such as Google Workspace, Powerschool Atrieve and Powerschool SIS.
- Ability to handle sensitive and confidential information with discretion and confidentiality.
- Strong interpersonal and communication skills; ability to interact professionally with staff, students, parents, and the public.
- Professional and friendly demeanor when interacting with students, staff, families, and the public.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- Ability to work independently and as part of a team, displaying initiative and flexibility.
- Attention to detail in document preparation, filing, and record-keeping.
- Adaptability to evolving office technology and administrative processes.
This competition will remain open until a suitable candidate
is found and will close without notice once a shortlist has been selected.
All internal and external applicants from any current assignment are welcome to apply for this position.
Application Process
Applications will only be accepted through Apply to Education by clicking the 'Apply Now' button. Applicants are asked to create a free online portfolio - please for step by step instructions.
Please note that applications submitted in person, email or fax are no longer accepted. A resume, cover letter and list of references are required for all applications.
Red Deer Public Schools is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and we welcome applications from all qualified individuals. If accommodations or supports are required for you to attend this interview, please notify us prior to the day of the interview.
By virtue of the submission of an application, the applicant agrees that the Associate Superintendent, People Services or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer.
We thank all applicants for their interest but advise that only those selected for an interview will be contacted. A current Vulnerable Sector Criminal Record Check will be required of new employees.
More about this job
Responsibilities
Provides advanced administrative support and oversees school office operations, correspondence, scheduling, records, and communications. Maintains confidential student records and attendance, supports budgets and financial transactions, and helps manage office technology and school events.
Requirements
A high school diploma or equivalent is required, while post-secondary training in office administration or a related field is preferred. The posting seeks 3–5 years of administrative experience, preferably in education, along with financial management experience, student-records knowledge, proficiency with office software, and strong organizational and interpersonal skills.
Skills
- Administrative Support
- Office Operations
- Student Records Management
- Attendance Processing
- Budget Management
- Financial Tracking
- Reconciliations
- Purchase Orders
- Confidentiality
- Communication
- Organization
- Time Management
- Multitasking
- Google Workspace
- PowerSchool Atrieve
- PowerSchool SIS
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Finance & Accounting
Keywords
- Administrative Support
- School Administration
- Office Operations
- Student Records
- Attendance
- Confidential Information
- Budget Management
- Financial Tracking
- Financial Reporting
- School Fees
- Purchase Orders
- Reconciliations
- Timesheets
- Google Workspace
- PowerSchool Atrieve
- PowerSchool SIS
- Digital Platforms
- Office Systems
- Website Updates
- School Communications
- School Events
- Provincial Guidelines
- District Guidelines
- Records Management
- Office Administration