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Red Flame Industries

Administrative Assistant

Acheson, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 28, 2027
Education: High school diploma
Experience: 1-3 years of experience in an office environment preferably in the oil and gas Industry
Posting language: English
Posted: Oct 30, 2026

Original job description

BASIC FUNcTIONS

The Administrative Assistant will be the first point of contact for all staff and visitors at the RFI site as well as a general assistant for all departments of Red Flame.

POSITION REQUIREMENTS

High school diploma required or at the discretion of management
1-3 years of experience in an office environment preferably in the oil and gas Industry
Highly proficient in Microsoft programs including word, excel and outlook
Experienced with a multi-line phone system and answering a high volume of calls accurately and efficiently
The internal training for this position is identified within the Red Flame Industries Training Matrix

REPORTING RELATIONSHIPS

Direction for this role will be provided by the direct supervisor based on primary responsibilities and tasks. This position will also be responsible for assisting multiple departments as outlined below.

AUTHORITY

This position has the authority to execute all responsibilities and duties related to the position.

RESPONSIBILITIES

Top Five

Ensure that all calls and messages are received and distributed in a professional manner
Maintain and order office supplies as required
Process incoming and outgoing mail and faxes
Complete all assigned projects from your direct supervisor while maintaining high levels of communication
Provide assistance to all office visitors while ensuring that they adhere to the company safety and security policies

Additional Responsibilities may vary

RECEPTION

Be aware of the office staffs schedules to assist forwarding messages and directing calls. This includes vacations, meetings etc.

QHSE

Assist with booking and tracking employee safety and training certifications
Assist in the tracking and reviewing of standardized documentation

Human Resources

Maintain the resume tracker as required
Complete new hire process for all new staff as required
Marking and uploading new hire testing as required

Operations

Complete project binder skeletons as requested
Scan and upload project binders as required
Distribute projects binders to clients as directed
Assist with the completion of NDT certifications
Do Job binder ticket packages
Complete other special projects as assigned
Provide back-up for division coordinators

DUTIES

Arrange all employee requests to courier packages domestically and internationally

Ensure the supply room is maintained in an orderly fashion
Ensure all office equipment is maintained and running efficiently
Other duties as required

HEALTH AND SAFETY RESPONSIBILITIES

Ensure that all work is completed in compliance with all Red Flame Industries health and safety policies
Complete all safety training as required by Red Flame Industries policies and industrial regulations
Participate in RFI health and safety program as necessary

MEASUREMENT OF PERFORMANCE

An Administrative Assistant will be deemed to be performing in a satisfactory manner when the following have been met or exceeded:

Discharging responsibilities cited in Responsibilities and Duties with a primary focus on the Top Five
Adhering to company policies and procedures

Apply About employer

More about this job

Responsibilities

Serve as the first point of contact for staff and visitors, handle calls and messages, maintain office supplies and equipment, and process mail and courier requests. Provide administrative support across reception, QHSE, Human Resources, and Operations, including tracking certifications, processing new hires, and preparing project documentation.

Requirements

A high school diploma is required, or may be waived at management’s discretion, along with 1–3 years of office experience, preferably in the oil and gas industry. Candidates should be highly proficient in Microsoft Word, Excel, and Outlook and experienced with multi-line phone systems and high-volume call handling.

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Multi-Line Phone Systems
Call Handling
Message Distribution
Office Supply Management
Mail and Fax Processing
Visitor Assistance
Courier Coordination
Safety Certification Tracking
Training Certification Tracking
Resume Tracking
New Hire Processing
Document Management
Project Binder Preparation

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Reception
Microsoft Word
Microsoft Excel
Microsoft Outlook
Multi-Line Phone System
High-Volume Call Handling
Office Supplies
Mail Processing
Fax Processing
Courier Packages
QHSE
Health and Safety
Safety Certifications
Training Certifications
Human Resources
Resume Tracker
New Hire Processing
Operations
Project Binders
NDT Certifications
Document Management
Office Equipment
Oil and Gas
Safety and Security Policies

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