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Added 4 mins ago
BC
Guest Services Agent
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Added 34 mins ago
CO
Instructional Coordinator, Practical Nursing
College of the North Atlantic
Happy Valley-Goose Bay, NL
- Full-time
Oversee teaching assignments, classroom/lab allocation, and exam scheduling in collaboration with Campus Administration and other staff/faculty.
Added 51 mins ago
GC
Senior Project Coordinator - 1 Year Contract
Great Canadian Entertainment
Richmond, BC
- Contract
We are seeking a highly organized and detail-oriented Senior Project Coordinator to join our team. Reporting to the Executive Director, Business Integration, you will play a key role in…
Added 1 hour ago
DA
Human Resource & Resource Coordinator
dkstudio architects inc.
Toronto, ON
- Full-time
Role Description The Human Resource & Project Resource Coordinator is a full-time, on-site role based in Toronto, ON. This position coordinates HR activities such as recruitment support,…
Added 2 hours ago
Coordinator, Facilities & Tenant Relations
Evergreen
Toronto, ON
Evergreen is seeking a Coordinator, Facilities & Tenant Relations to join our team.
Added 3 hours ago
Coordinator, Recruitment & Admission
Simon Fraser University
Burnaby, BC
The Coordinator, Recruitment & Admissions is responsible for leading admission initiatives and services; management of admissions support services; and managing the unit's scholarship and…
Added 3 hours ago
A
Cost Control Coordinator
Amico
Toronto, ON · North York, ON
- Full-time
The Cost Control Coordinator is responsible for analyzing and controlling project costs. This role involves monitoring financial data, preparing detailed reports, and providing insights to…
Added 4 hours ago
RW
Project Engineer
Resolute Workforce Solutions
ON · Richmond Hill, Ontario
- Full-time
Resolute, the recruitment division of Brevitas, is hiring a Project Controls Coordinator on behalf of Brevitas. This position is based in Richmond Hill, ON with the role being onsite within…
Added 5 hours ago
SA
International Student Engagement Coordinator
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
The International Student Engagement Coordinator plays an integral role within the International Centre (IC), helping create an engaging, welcoming, and supportive experience for SAIT’s…
Added 6 hours ago
RN
Project Coordinator
Red Nucleus
Toronto, ON
- Full-time
The Project Coordinator supports the successful execution of medical communications projects through project coordination and administrative support under the guidance of Client Engagement…
Added 6 hours ago
S
International Student Engagement Coordinator
SAIT
Calgary, AB
- Temporary
The International Student Engagement Coordinator plays an integral role within the International Centre (IC), helping create an engaging, welcoming, and supportive experience for SAIT’s…
Added 6 hours ago
Residential Coordinator
Government of Alberta
Calgary, AB
If you have the skills, competencies, and commitment to lead in a person-centered care environment, we invite you to consider applying for the role of Residential Coordinator!
Added 7 hours ago
IR
Program Coordinator
Islamic Relief Canada
Burlington, ON · ON · Ontario
- Full-time
The Programs Department oversees the strategic allocation and utilization of resources for humanitarian and development projects in over 30 countries, ensuring compliance as a registered…
Added 16 hours ago
AI
Coordinator, Program Planning and Analysis (Non-Union)
Alectra Inc.
Guelph, ON
- Full-time
The Coordinator, Program Planning and Analysis supports the planning, tracking, and reporting of project and program information. This role works closely with internal teams and external…
Added 17 hours ago
UO
CUPE-W2027 -BIO-BIM4009 TA Coord 65h
University of Ottawa
Ottawa, ON · Gendron Hall
- Part-time
Unless specified below, specific allocation of hours to various tasks should be articulated in a description of work negotiated and signed by you and the supervising professor prior to the…
Added 18 hours ago
Coordinator, Program Planning and Analysis (Non-Union)
Alectra Utilities
Guelph, ON · Markham, ON
The Coordinator, Program Planning and Analysis supports the planning, tracking, and reporting of project and program information. This role works closely with internal teams and external…
Added 2 days ago
NL
S2627-76 Mental Health Capacity Building Coordinator-Northern Lights School Division No. 69
Northern Lights Public Schools
Bonnyville, AB
- Full-time
Provide a high level of fiscal control and accountability for the budget, and allocation of resources;
Added 2 days ago
RP
HHC Service Coordinator
Rexall Pharmacy Group LTD
Windsor, ON
- Up to $18.45 CAD / hour
The Home Health Service Coordinator is responsible for coordinating and managing the service technicians. They serve as a crucial liaison between clients, healthcare professionals, and…
Added 2 days ago
G
Senior Project Coordinator - Infrastructure
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Coordinator supporting the infrastructure division. Reporting to the Senior Project Manager, the Senior Project Coordinator plays a key…
Added 2 days ago
Project Coordinator
Konrad
Toronto, ON
…coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions, while contributing to how…
Added 2 days ago
P
Construction Project Manager
Pursuit
Banff, AB
- Full-time
Oversee project planning, including scope, budget, timelines, and resource allocation
Added 2 days ago
LC
Procurement Coordinator
Leduc County
Nisku, AB
- Full-time
Leduc County is looking for an experienced and highly motivated Procurement Coordinator to join our team. Reporting to the Director – Finance, Assessment and Land Management, this exciting…
Added 2 days ago
CG
Project Accounting Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking an enthusiastic and detail-oriented Project Accounting Coordinator to join our team in a full-time, in-office role. This is an excellent opportunity for someone with an…
Added 3 days ago
TI
Product Coordinator - Oriented Strand Board (OSB)
Tolko Industries
Vernon, BC
- Full-time
Our Product Coordinator - Oriented Strand Board (OSB) is a strategic thinker with a knack for coordination and communication. They thrive in a dynamic environment, enjoy managing product…
Added 3 days ago
TI
Product Coordinator - Export
Tolko Industries
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- Full-time
Our Product Coordinator - Export is a strategic thinker with a knack for coordination and communication. They thrive in a dynamic environment, enjoy managing product supply and inventory…

Red Nucleus

Project Coordinator

Toronto, ON, M6K 1X9, Canada

Full-time

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Job details

Job type: Full-time
Experience: 1–2 years of experience in project coordination, project management, or a related administrative role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Overview

The Project Coordinator supports the successful execution of medical communications projects through project coordination and administrative support under the guidance of Client Engagement team members. Working closely with Client Engagement and Production stakeholders, this role helps maintain project timelines, documentation, and processes.

This individual plays a key role in keeping projects organized and progressing by tracking project data, timelines, and deliverables while ensuring compliance with internal processes and client expectations. Success in this role requires strong attention to detail, organization, and the ability to support multiple projects in a fast-paced environment.

Responsibilities

Under the guidance of a Client Engagement or Project Manager, the Project Coordinator is responsible for:

Supporting projects from initiation through closeout.
Creating, updating, and maintaining project tasks, timelines, milestones, and records within project management systems.
Assisting with project setup, including timelines, scopes of work, and billing schedules.
Supporting resource scheduling and allocation of project hours.
Preparing status reports, meeting agendas, and recaps.
Coordinating internal and client meetings.
Supporting Medical, Legal, and Regulatory (MLR) review processes, including submission tracking and follow-up.
Maintaining project documentation and historical records in accordance with SOPs.
Tracking project expenses and assisting with invoicing, audits, and revenue reporting.
Performing data entry and system maintenance across agency platforms and databases.
Communicating professionally with internal teams and escalating risks or issues as appropriate.
Participating in client meetings and programs in a support capacity, including onsite when required.
Performing other project coordination and administrative duties as assigned.

Education

Bachelor's degree required or equivalent related experience.
Communications, Life Sciences, Business, or related field preferred.

Experience

1–2 years of experience in project coordination, project management, or a related administrative role.
Experience in medical communications, agency, consulting, or professional services environments preferred.
Exposure to project management systems and tools preferred.

Knowledge, Skills & Abilities

Understanding of project coordination practices and workflows.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Strong time management and prioritization abilities.
Ability to follow established processes and appropriately escalate issues.
Collaborative, proactive, and solution-oriented mindset.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Familiarity with project management and document submission systems preferred.
Professionalism, integrity, and composure under pressure.
Willingness to travel occasionally (less than 10%).

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More about this job

Responsibilities

The Project Coordinator supports medical communications projects by managing timelines, documentation, and administrative tasks under the guidance of the Client Engagement team. They are responsible for tracking project data, assisting with MLR review processes, and ensuring effective communication across internal and client stakeholders.

Requirements

Candidates must possess a bachelor's degree and 1–2 years of experience in project coordination or a related administrative role. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with experience in medical communications or agency environments.

Skills

Project coordination
Project management
Administrative support
Medical communications
Time management
Data entry
Status reporting
Meeting coordination
Regulatory review support
Microsoft Office
Organization
Communication
Attention to detail
Prioritization
Documentation
Risk escalation

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Medical Communications
Client Engagement
Project Management
Administrative Support
MLR Review
SOPs
Status Reports
Resource Scheduling
Invoicing
Data Entry
Microsoft Office
Word
Excel
PowerPoint
Outlook
Agency
Consulting
Professional Services
Project Documentation
Compliance
Timeline Management
Milestone Tracking
Revenue Reporting
Audits

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