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Added 2 mins ago
CI
Assistant Property Manager
Colliers International
Toronto, ON
- Full-time
Strong client relationships are meaningful to you. You enjoy playing a central role in customer care by bringing outstanding interpersonal skills, attention to detail, and a positive…
Added 2 mins ago
C
Credit Analyst
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- Full-time
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Added 2 mins ago
C
Analyst, Client Onboarding & Service
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Toronto, ON
- Full-time
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Added 2 mins ago
B
Client Service Associate
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- Full-time
…operations with day-to-day administration and provides exceptional client service to support achievement of business objectives. As this role contributes to the overall success of the…
Added 2 mins ago
B
Client Service Associate
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- Full-time
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Added 2 mins ago
General Manager
Aecon
Calgary, AB
Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life…
Added 16 mins ago
IF
Client Relationship Manager, Partnerships & Affinity Markets – Special Markets
iA Financial Group (Industrial Alliance)
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- Full-time
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Added 17 mins ago
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Principal Product Manager, AI Solutions
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- Full-time
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Added 17 mins ago
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General Manager
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Toronto, ON · NORTH YORK, ON
- Full-time
The General Manager is responsible for all aspects of the operation including: budgeting, financial management and weekly analysis, implementation and ongoing success of retail and…
Added 17 mins ago
ML
Assistant General Manager
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ON · MISSISSAUGA, ON
- Full-time
The Assistant General Manager is responsible for all aspects of the operation including: budgeting, financial management and weekly analysis, implementation and ongoing success of the…
Added 17 mins ago
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ON · Mississauga, ON
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Added 17 mins ago
VM
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Added 31 mins ago
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Make an impact with our National Tax Services Group as a Manager. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success…
Added 31 mins ago
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Manager, National Tax Services
MNP
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- Full-time
Make an impact with our National Tax Services Group as a Manager. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success…
Added 31 mins ago
M
Manager, National Tax Services
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Added 31 mins ago
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Customer Success Associate
Mindlance
Toronto, ON
- $20 to $35 CAD / hour
- Contract
Job title: Customer Success Associate/Customer Success Lead/Customer Success Manager
Added 31 mins ago
GT
Data Services Analyst
Global Technical Talent, an Inc. 5000 Company
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Added 31 mins ago
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Auto Body Estimator (St Albert)
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Added 31 mins ago
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Senior Accountant/Manager
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Added 31 mins ago
FN
Manager and Team Lead, Third Party Residential Underwriting-NBBP
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Added 47 mins ago
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The Fire Alarm Technician will report to the Regional Operations Manager. In this role, the Fire Alarm Technician will be responsible for completing code-compliant testing and inspections.…

Red Nucleus

Project Coordinator

Toronto, ON, M6K 1X9, Canada

Full-time

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Job details

Job type: Full-time
Experience: 1–2 years of experience in project coordination, project management, or a related administrative role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Overview

The Project Coordinator supports the successful execution of medical communications projects through project coordination and administrative support under the guidance of Client Engagement team members. Working closely with Client Engagement and Production stakeholders, this role helps maintain project timelines, documentation, and processes.

This individual plays a key role in keeping projects organized and progressing by tracking project data, timelines, and deliverables while ensuring compliance with internal processes and client expectations. Success in this role requires strong attention to detail, organization, and the ability to support multiple projects in a fast-paced environment.

Responsibilities

Under the guidance of a Client Engagement or Project Manager, the Project Coordinator is responsible for:

Supporting projects from initiation through closeout.
Creating, updating, and maintaining project tasks, timelines, milestones, and records within project management systems.
Assisting with project setup, including timelines, scopes of work, and billing schedules.
Supporting resource scheduling and allocation of project hours.
Preparing status reports, meeting agendas, and recaps.
Coordinating internal and client meetings.
Supporting Medical, Legal, and Regulatory (MLR) review processes, including submission tracking and follow-up.
Maintaining project documentation and historical records in accordance with SOPs.
Tracking project expenses and assisting with invoicing, audits, and revenue reporting.
Performing data entry and system maintenance across agency platforms and databases.
Communicating professionally with internal teams and escalating risks or issues as appropriate.
Participating in client meetings and programs in a support capacity, including onsite when required.
Performing other project coordination and administrative duties as assigned.

Education

Bachelor's degree required or equivalent related experience.
Communications, Life Sciences, Business, or related field preferred.

Experience

1–2 years of experience in project coordination, project management, or a related administrative role.
Experience in medical communications, agency, consulting, or professional services environments preferred.
Exposure to project management systems and tools preferred.

Knowledge, Skills & Abilities

Understanding of project coordination practices and workflows.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Strong time management and prioritization abilities.
Ability to follow established processes and appropriately escalate issues.
Collaborative, proactive, and solution-oriented mindset.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Familiarity with project management and document submission systems preferred.
Professionalism, integrity, and composure under pressure.
Willingness to travel occasionally (less than 10%).

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More about this job

Responsibilities

The Project Coordinator supports medical communications projects by managing timelines, documentation, and administrative tasks under the guidance of the Client Engagement team. They are responsible for tracking project data, assisting with MLR review processes, and ensuring effective communication across internal and client stakeholders.

Requirements

Candidates must possess a bachelor's degree and 1–2 years of experience in project coordination or a related administrative role. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with experience in medical communications or agency environments.

Skills

Project coordination
Project management
Administrative support
Medical communications
Time management
Data entry
Status reporting
Meeting coordination
Regulatory review support
Microsoft Office
Organization
Communication
Attention to detail
Prioritization
Documentation
Risk escalation

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Medical Communications
Client Engagement
Project Management
Administrative Support
MLR Review
SOPs
Status Reports
Resource Scheduling
Invoicing
Data Entry
Microsoft Office
Word
Excel
PowerPoint
Outlook
Agency
Consulting
Professional Services
Project Documentation
Compliance
Timeline Management
Milestone Tracking
Revenue Reporting
Audits

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